2-7 October 2018
Production application form 2018
General information and conditions
Who should complete this form?
If you want to be considered for an invitation to perform at Aardklop, complete this form, sign it and submit it, along with the required documentation, before the closing date.
A balanced programme
Aardklop compiles a balanced programme and various factors play a role in this, amongst others originality, renewal, the profile of the artist and the festival-goers, supply and demand in the various art genres, artistic merit and language.
Productionswith successful applications will be offered one of the following packages:
- Box office share
- Fee (by exception)
The final compositionof the compensation package is influenced by various factors, including accommodation, transport, ticket prices, status of the artist, etc.
Aardklop determines the final schedule based on individual negotiations. It is important to communicate your preferred performance dates accurately and to indicate which people in your team (technicians and musicians) are also involved in other productions.
To enable scheduling, artists and technicians are restricted to a maximum of three productions, unless specifically arranged with festival management.
Acknowledgement of receipt
All applications will receive an electronic acknowledgement of receipt by 5 April 2018.
Aardklop assumes no responsibility for applications that may get lost in the mail.
Any changes to this form must be communicated to Aardklop in writing, for the attention of: Jacinda Doinet .
All performing/stage rights, including DALRO and/or SAMRO, remain the responsibility of the production.
Aardklop makes provision for a number of complimentary tickets per venue. These tickets are for own personal use as well as for use by the media and donors. If the complimentary tickets are not used, the seats are offered for sale before the performance.
Profit share productions: artists may request a reasonable number of complimentary tickets, as agreed upon. The related Computicket costs are payable by the production.
Fee productions: artists make arrangements directly with the festival offices and only a limited number of tickets are available.
Publicity and marketing
Every production is responsible for its own publicity and marketing, which will be supported by general publicity and marketing by Aardklop.
Tel: 018175 0175
Cell: 073749 1929
1 Feb. Applications open
31 Mar.Applications close
5 Apr.Acknowledgement of receipt
30 Apr.Programme selection concluded
24 May. All photos and final copy submitted for festival guide
31 MayScheduling concluded
7 Aug.Posters tothe Aardklop offices
3 Oct.Signed contracts submitted to Aardklop
2-7 October 2018
Production application for 2018closing date : 31 MArch 2018
NB: no late applications will be accepted
Writer/Creator of production:______
The contact person serves as a liaison between the production and Aardklop and must be easy to reach and also needs to be authorised to make decisions. Should any contact details change, please inform Jacinda Doinet.
3.PRODUCTION INFORMATION(mark where applicable):
Play:Drama_____Comedy_____Children’s theatre_____Stand-up Comedy_____
Which of the following isapplicable to the production?(Mark where applicable):
Professional_____Community theatre_____ Amateur theatre_____ Student theatre_____
Language of performance:______
Duration of production:Performance______+ Break:______=______
Aardklop is responsible for informing audiences of whether the productions are suitable for, amongst others, children. It is therefore very important for us to ensure that the rating of productions is as accurate as possible.
Target group (mark where applicable):
Reason (mark where applicable):
Will the production make its debut at Aardklop?______
Debut production: a production that has not been performed before and/or for which tickets have not been sold. A production that one will get to see at Aardklop for the first time and which is a new creation and not anew compilation of existing works.
If the production does not make its debut at Aardklop, please provide the details of any runs before Aardklop 2018.Date / Venue / City/Town / Number of performances
Provide details of any awards received:Date / Institution / Title of award
Reviews and Press release
If available, please attach a press release of the production,as well as any reviews that are available.
Include the text and the director’s note with the application.
Nature of text (mark where applicable):
New text_____Translation of an existing work_____Adaptation of an existing work_____
Name of original writer/translator/adaptor:______
Include a MP3 link or a CD with the application and indicate if it’s been mailed.
Please provide a complete list of names of everyone involved in the production and also indicate in which capacity they are involved (e.g. director, artist, stage manager etc.). This information is very important as it is considered as part of the application. Any changes may influence the selection of the application. Please indicate if members of your cast are possibly also involved in other productions. Also include a shortened CV of the director.
MenLadiesChildrenTotal =Name and Surname / Involvement / Other productions involved in
On which dates will the production NOT BE AVAILABLE?(Mark where applicable):
2 Oct_____3 Oct_____4 Oct_____5 Oct_____6 Oct_____7 Oct_____
Please include a COMPLETE budget
All applications, Commissioned and Boxoffice, must be accompanied by an administration fee of R160 (VAT included). This is a once-off payment that will not be refunded.
Electronic transfer of funds:
Potchefstroom Arts FestivalNPC
Account number: 4089694919
Use the title of the production as reference (For example: King Lear).
Proof of payment must be included in the application.
A brief description of technical requirements, sketches, photos and stage layout must accompany this application.
Preferred venue? ______
Which of the following does the production require?Attach a brief explanation where applicable.Yes / No
Piano:indicate whether grand or upright piano is preferred
Minimum performance space required:
______m wideX______m high X ______m deep
Does the production have a set? ______Height of the set:______
If so, please attach a stage plan or photo.
In the case of a musical production:
Please specify musicians and instruments.Musician / Instrument
Does the production require a backline? ______
The production application will only be considered if a completed application form, along with all the required documentation, is submitted. Use the list below to make sure that the application is complete.All relevant questions are answered in full
CV of diretor included
Director’s note included
Technical sheet included
MP3 or CD with music included
Complete Budget included
Proof of payment included
Further inquiries can be addressed to: Delivery addresses:
Jacinda Doinet 69 Molen Str.Post Unit 412
Assistant Programme Manager POTCHEFSTROOMPrivate Bag x1288