YAKIMA AIRPORT
Request for Qualifications
No. 11301Q
ON CALL CONSULTING SERVICES FOR
LAND ACQUISITION and RELOCATION SERVICES
November 30, 2012
TABLE OF CONTENTS
RFQ NO. 11301Q for CONSULTING SERVICES FOR LAND ACQUISITION
1. DEFINITIONS
2.PROPERTY VIEWING:
3.QUESTIONS:
4.DEADLINE FOR DELIVERY OF QUALIFICATIONS:
5.ADMINISTRATION:
6.COORDINATOR:
7. PRELIMINARY SCHEDULE
8.DESCRIPTION OF YAKIMA AIRPORT AND LAND ACQUISITION HISTORY
9.MINIMUM CONTENTS OF SUBMITTAL
10.EVALUATION BY SELECTION COMMITTEE:
11.POST EVALUATION EVENTS:
12.APPLICANTS COST TO DEVELOP QUALIFICATION PACKET:
13.FEDERAL, STATE, COUNTY & LOCAL:
14.NON-EXCLUSIVE:
15.PROCUREMENTS:
STANDARD ON CALL AGREEMENT FOR PROFESSIONAL SERVICES
EXHIBIT "A" ACQUISITION/NEGOTIATION SCOPE OF SERVICE
EXHIBIT "B" COMPENSATION AND PAYMENT TERMS
EXHIBIT “B1” 2012 HOURLY RATE SCHEDULE
EXHIBIT "C" MINIMUM INSURANCE REQUIREMENTS
AREA DRAWING AND PHOTO
Request for QualificationsNo. 11301Q
Yakima Air Terminal, hereafter referred to as “YAT”, is inviting qualified consultants to submit a statement of qualifications as to their ability to assist the YAT in on-call land acquisition and possible land relocation assistance. The project may include Federal Aviation Administration Airport Improvement Program (AIP) federal funding and is for on-call project management services to ensure performance of all real estate functions required to analyze, negotiate for and acquire real property interests on parcel(s) 18133523001 and 18133523007, or any other parcels that may need to be acquired during the term of the contract including relocation assistance, on behalf of YAT, for the airport expansion project.
Notice is hereby given by the undersigned that sealed Requests for Qualifications will be accepted in the office of City Purchasing, Yakima City Hall, 129 N. 2nd Street, Yakima, Washington 98901 until the hour of 3:00 PM, December 28, 2012 and Respondents names will be publicly read for:
ON-CALL CONSULTING SERVICES FOR LAND ACQUISITION AND POSSIBLE LAND RELOCATION ASSISTANCE
Request for Qualification Packets are available in the office of the Purchasing Manager, City Hall, Yakima, Washington. 509-575-6093 or on the web at:
Disadvantaged Business Enterprise consultants/firms are encouraged to apply.
The City of Yakima, Yakima County and the Yakima Air Terminal reserve the right to reject any and all RFQ’s.
Dated this 28th day of November, 2012.
(Seal)
Sue Ownby, CPPO
Purchasing Manager
Publish on November 30th, and December 7th, 2012
Acct: 11293
YAKIMA AIRPORT
RFQ NO. 11301QforCONSULTING SERVICES FOR LAND ACQUISITION
In accordance with Title 49 CFR Part 1819.36 (b) (1) as summarized in FAA Advisory Circular 150/5100-14D, Airport and Airway Improvement Act of 1982, Title IX of the Federal Property and Administrators Services Act of 1949, as amended (The Brooks Act), and State/local laws and regulations, the Yakima Airport is seeking Statements of Qualificationsfrom firms qualified to provide on-call comprehensive professional airport land acquisition project management (PM) services at the Yakima Airport. A portion of the project may be funded with Airport Improvement Program (AIP) federal funds. The successful firm will be required to address, manage, and implement the programs necessary for meeting all specified requirements of National Environmental Policy Act (NEPA), AIP, and federal and state regulations related to on-call land acquisition and land possible relocation assistance with Airport Improvement Program (AIP) federal funds. The successful firm may hire subcontractors or sub-consultants, upon approval by the Airport, to meet the specific requirements as enumerated in the Scope of Services below.
The Yakima Air Terminal is seeking to immediately acquire the two parcels listed in the Scope of Service, since it is immediately adjacent the public airport property. In the past, the private property owners were allowed access onto the airport and its taxiways and runways through a lease agreement of the adjacent airport parking ramp. However, this lease agreement was terminated which resulted in having no access from the private property onto the airport. All subtenants of the original owner lost access to the airport as well. There exist approximately thirty (30) t-hangars of various sizes and condition still on the private property. It is desired that this property be purchased and made a part of the overall airport property thereby putting aircraft back into the hangars with direct access to the airport movement areas.
The PM selected to do the work will ensure others hired to do their work comply with AIP, NEPA requirements and process, Advisory Circulars and forms on FAA’s web site, ( YAT does not expect the PM to provide subconsultant services such as an appraiser, federal and local policy and law, etc
The PM’s final contract will reflectthe extent of project oversight and responsibilities –e.g. preparefor the Airport owner qualification requirements for appraiser, environmental specialist, and relocation assistance specialist; specialist to update the property map, surveying – if any; and ensure compliance with NEPA and AIP process and forms). YAT must approve all contracts, (includes attaching price/cost analysis), which will besubmitted to FAA for review and acceptance. YAT will select appraiser, review appraiser, relocation assistance specialist, Due Diligence Auditor, etc. The PM will do all the up-front work.
Yakima County Assessor Records for these two parcels may be viewed at:
1.DEFINITIONS
Board:Yakima Air Terminal Board of Directors
City:City of Yakima
Consultant:Project Manager
County:Yakima County
JOA:Joint Operations Agreement
PM:Project Manager or Consultant
YAT:Yakima Air Terminal, CLIENT
2.PROPERTY VIEWING:
To view the current properties in person, contact:
YAKIMA AIR TERMINAL
2406 W. Washington Avenue, Suite B
Yakima, WA 98903
Phone No: (509) 575-6149
FAX: (509) 575-6185
Attn:Rob Peterson
Title:Assistant Airport Manager
E-mail:
3.QUESTIONS:
Questions concerning this RFQ should be submitted in writing five (5) days prior to the RFQ due date.
All inquiries may be faxed or mailed or emailed (preferred method) to the following address:
Sue Ownby, CPPO
Purchasing Manager
129 No. 2nd Street, Yakima, WA. 98901
Tel: 509-576-6695
Fax: 509-576-6394
Mobile:509-952-9309
Answers to all inquiries will be sent to all respondents who have registered to receive addenda online at Addenda will also be posted online on the same webpage.
4.DEADLINE FOR DELIVERY OF QUALIFICATIONS:
One original proposal, with five (5) complete copies and one electronic copy, shall be sealed and must be delivered no later than 3:00 P.M. PST, December 28, 2012 to:
City of Yakima
Purchasing Office
129 North 2nd St.
Yakima, WA 98901
Qualificationpackages must be marked: RFQ No. 11301Q, On-Call Consulting Services for Land Acquisition and Relocation Services.
QUALIFICATIONS RECEIVED AFTER 3:00 P.M. PST ON THE DATE LISTED ABOVE WILL NOT BE ELIGIBLE FOR CONSIDERATION. THE DEADLINE WILL BE STRICTLY ADHERED TO. LATE QUALIFICATIONSWILL NOT BE CONSIDERED. Qualifications which do not include all requested information and required documentation may be considered non-responsive.
5.ADMINISTRATION:
Upon release of this RFQ, all applicant communication should be directed in writing to the RFQ Coordinator listed below. Any oral communications with other City, County or Yakima Air Terminal employees will be considered unofficial and non-binding on the City. Written requests must be received a minimum of seven (7) days prior to the submission deadline. Any requests received after this deadline will not be considered. All requests received prior to the deadline will be responded to, in writing, by the Purchasing Manager in the form of an addendum addressed to all prospective respondents who have registered per instructions online to receive RFQ updates at:
6.COORDINATOR:
The Coordinator is:
Sue Ownby, City/County Purchasing Manager
City of Yakima
129 North 2nd St
Yakima, WA 98901
Phone: 509-576-6695
Email:
7.PRELIMINARY SCHEDULE
(may be revised as needed)
Date
RFQ ReleasedNovember 30, 2012
Questions dueDecember 21, 2012
Amendments to Invitation issued by City of YakimaDecember 22, 2012
Qualification Packets Dueat 3:00 P.M.December 28, 2012
Telephone Interviewsby January 4, 2013
Faxing or mailing of letters to successful applicantsby January 5, 2013
Proposed Start Dateby February 1, 2013
The successful applicant will be offered the opportunity to enter into an agreement with the Parties to provide consultant services. Sample agreement is attached.
For the best interests of the Parties, the Parties collectively reserve the right to accept or reject any or all proposals.
8.DESCRIPTION OF YAKIMA AIRPORTAND LAND ACQUISITION HISTORY
The Yakima Air Terminal is seeking to immediately acquire the two parcels listed in the Scope of Service and commonly known as “Noland Decoto Private Property”, since it is immediately adjacent the public airport property. In the past, the private property owners were allowed access onto the airport and its taxiways and runways through a lease agreement of the adjacent airport parking ramp. However, this lease agreement was terminated which resulted in having no access from the private property onto the airport. All subtenants of the original owner lost access to the airport as well. There exist approximately thirty (30) t-hangars of various sizes and condition still on the private property. It is desired that this property be purchased and made a part of the overall airport property thereby putting aircraft back into the hangars with direct access to the airport movement areas.
The PM for acquisition services will be tasked with managing this part of the project, which includes all of the property in the two parcels – only about 1/3 of this is the actual land with aircraft hangars that will be acquisitioned.
The properties, as well as the t-hangars on the properties are currently privately owned. YAT has not hired any consultants that are currently working on the properties.
The Airport updated the Airport Master Plan in 1996, and updated the Airport Layout Plan in 2005. The ALP update was necessary due to changing conditions on both the north side of the airport along West Washington Avenue and the south side of the airport along Ahtanum Boulevard. The airport is currently updated the Master Plan. Working copies of the Master Plan Update may be viewed at:
During the ALP update, the airport also updated the Airport Land Use Plan. The north side of the airport has become ‘land locked’ with practically all available land leased or committed. Therefore, the airport saw the need to plan for future development on the south side of the airport to sustain and promote general aviation and aviation related/dependent businesses.
The airport’s goal and objective is to promote all forms of aviation, including general aviation, aircraft manufacturing, aircraft maintenance and servicing, commercial aviation, air freight, and, aviation related or aviation dependent businesses.
It is also the airport’s goal and objective to maximize the financial return on existing and future properties so the airport may be as financially self-sustaining as possible.
The Yakima Air Terminal – McAllister Field is located in the City and County of Yakima which is in the heart of Central Washington. The airport is nestled in a valley between two mountain ridges at an elevation 1,099 feet Mean Sea Level. The County is home to 247,141 full-time residents (2011 Census) and covers roughly 4,296 square miles which makes Yakima County the second largest land area in the State of Washington. With Yakima County’s rapidly expanding population it ranks the seventh largest population area in the State of Washington. The Yakima Air Terminal is the gateway for this large area of Central Washington.
Yakima and the surrounding communities provide an abundance of opportunities for year-round recreational activities. Some of these activities include some of the best winter skiing in the U.S., Snowmobiling and snowshoe trails during the winter season. Numerous other activities can be enjoyed during the spring, summer, and fall which include hiking, boating, rock climbing, white water river rafting, golfing, camping, water skiing, fishing, and much more.
Yakima Valley's wine country offers visitors stunning landscapes, friendly faces, flavorful wines, exquisite hospitality, open roads, farms, and no city traffic.
Facility and Site Characteristics
In 1926, the Yakima Airport site was an 80 acre field full of sagebrush. Since that time, the airport has dramatically expanded to its current size of 825 acres and is home to 160 aircraft. Yakima Air Terminal is a FAA Part 139 certificated airport with its primary runway classified as a C-III able to accommodate the Boeing 737-800 aircraft. The airport is equipped with Airport Rescue and Fire Fighting capabilities which encompass an ARFF Index B upgradable to Index C upon request. The main runway 9/27 is 7604 feet long by 150 feet wide and is equipped with a precision approach Instrument Landing System to accommodate aircraft operations in adverse weather conditions. The secondary runway 4/22 is 3835 feet long by 150 feet wide and will accommodate smaller aircraft operations during times when the main primary runway is not available due to strong southerly winds. Both runways have parallel taxiways that measure the full length of each runway with connecting taxiways located at strategic points. The Yakima Air Terminal experiences about 40,000 aircraft operations per year which of those 1,838 are air carrier operations.
The Yakima Air Terminal also has a variety of pilot services to include an Automated Weather Observation System to provide critical weather information located at the airport. In conjunction with this service, the airport has an Air Traffic Control Tower operated by Serco under a contract with the Federal Aviation Administration.
The Yakima Air Terminal is home to many businesses which range from aircraft servicing to a General Aviation and Light Sport Aircraft production. The wide variety of aircraft services include; McAllister Museum of Aviation, McCormick Air Center a full service Fixed Based Operator, Aircraft Hangars, J.R. Helicopter Service, Cub Crafters, and Yakima Aerosport.
The Yakima Air Terminal provides a variety of customer services which include air service to/from the Yakima Valley. In order to facilitate these services the airport has a terminal building located conveniently off of Washington Avenue. The terminal building has 5 aircraft parking gates all of which embark passengers through the ground level concourse. The airport is serviced by Alaska Airlines which provides three flights daily to/from Seattle International Airport utilizing the Bombardier Q400 aircraft. The airport averages approximately 62,000 enplanements per year. The terminal also houses two rental car facilities which are conveniently located adjacent to the baggage claim area. Hertz and Avis/Budget rental car companies allow easy access to vehicles which are parked just east of the terminal building.
Yakima Air Terminal has been the home of Cub Crafters since 1980 where the business started out rebuilding the Super Cub. Since that time, this ambition evolved to the stage where CubCrafters was no longer in the modification business so much as it was building new airplanes - airplanes greatly improved from the original Super Cub. Stronger, safer, easier to fly. More recently, in response to the creation of the Light Sport Aircraft class, CubCrafters developed the 100-horsepower Sport Cub and the phenomenal new 180 hp Carbon Cub SS (which provides the shortest takeoff, fastest climb rate and shortest landing of any aircraft in its class). Currently CubCrafters operates in a modern 40,000 square foot facility on the eastern part of Yakima Air Terminal.
Yakima Air Terminal is also home to the McAllister Museum of Aviation where the museum displays years of history to include how Yakima Air Terminal became the airport as it is today. Charlie and Alister McAllister acquired and rebuilt their firstairplane, a Standard J1, in 1925. In 1926 they took flying lessons from the famous instructor and aerobatic pilot Tex Rankin. Then they flew their Standard J1 to Yakima to start their first flight school. At that time, there was no airport, simply a field known as Goodman’s Pasture. Later on, the pasture was converted to the Yakima Airport, McAllister Field.
The National Guard is also located on the south side of the airport in a modern, state of the art facility. As a tenant of the airport and Central Washington, the National Guard enables its troops to respond to domestic emergencies, combat missions, counterdrug efforts, reconstruction missions and more—all with equal speed, strength and efficiency. This may include community efforts, responding to wildfires, floods, or any natural disasters. The approximate 8,000 sq ft facilities is also available to the public where they host many events to include Graduations/Receptions, Social/Youth Events, Group Meetings, Sports, Tournaments/competitions, Birthday Parties/Potlucks, Classes/Seminars, Antique Shows, Rummage Sales, Dog/Cat Shows, and Charity Events.
McCormick Air Center is Yakima Air Terminal’s full service Fixed Base Operator which provides a wide variety of aircraft services which include:
- Full/Self service fuel
- Jet A and 100LL (full service/self fuel)
- Airframe & Power Plant Maintenance
- Ground Service Equipment
- Hangar rentals (T and Box)
- Aircraft parking
- Aircraft rental
- Aircraft flight instruction
- Pilot lounge and briefing station
- Passenger lounge with flat screen TV
- Courtesy car
- Coffee
- Ice
- Catering
- Hotel Arrangements
Financial Condition and Air Service Development
The Yakima Air Terminal has experienced difficulty in its financial performance over the past five years. Its revenues have been essentially flat, while its expenses have risen:
Year / Operating Revenues / Operating Expenses Before Depreciation / Operating Income / (Loss) Before Depreciation2007 / 1,057,921 / 945,528 / 112,393
2008 / 1,086,376 / 1,049,920 / 36,456
2009 / 1,049,219 / 1,237,183 / (187,964)
2010 / 1,056,972 / 1,238,470 / (181,498)
2011 / 1,067,662 / 1,126,012 / (58,350)
During that last five years, the Yakima Air Terminal has lost revenue due to closure of the terminal’s coffee shop, and restaurant, in-terminal travel agency. The revenue derived from contracts with air carriers has also declined due to Horizon Airlines’ schedule and equipment changes (now 3 flights a day utilizing the Q400 instead of 7-8 flights per day to Seattle using the smaller Dash 8-200), and the discontinuation of service from Yakima to Salt Lake City by Delta Airlines (Skywest). The revenue derived from commercial rents has declined and legal fees related to commercial properties have increased. The Yakima Air Terminal also anticipates that the increasing net costs associated with TSA LEO regulations and reductions in related TSA reimbursement rates will present a significant fiscal risk for the future.