OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 12-16-2015
MINUTES
The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held December 16, 2015 at 10:00 a.m. The meeting location was at the Shepherd Mall Office Complex, 2401 NW 23rd, OSBELTCA Conference Room, Oklahoma City, Oklahoma. Ms. Susan Barnes, Chair, presided over the meeting.
Advance notice of this regularly scheduled meeting was transmitted to the Oklahoma Secretary of State on October 30, 2014 and posted on the OSBELTCA website onDecember 15, 2015. The agenda was posted in a prominent public view on the front doors of the Shepherd Mall Office Complex located at 2401 NW 23rd, Oklahoma City, Oklahoma onDecember 15, 2015 at 9:00 a.m.
MEMBERS PRESENT
Ms. Susan Barnes, Chair, Edmond
Mr. Bill Pierce, Vice-Chair, OK City
Ms. Nancy Poteete, Sec-Treasurer, Norman
Ms. Pat Bean, OK City
Dr. Scott Calhoon, OK City
Mr. Brett Coble, Ardmore
Ms. Georgia Devening, Choctaw
Ms. Susan Haws, Glenpool
Ms. Jacki Millspaugh, OK City
Mr. Bill Weaver, OK City
MEMBERS ABSENT
Ms. Nancy Atkinson, OK City
Mr. Curtis Aduddell, OK City
Ms. Tracy Copp, Claremore
Ms. Lisa Pever, OK City
Ms. Nancy Pfeifer, Tulsa
OTHERS PRESENT
Mr. Gaylord Z. Thomas, Executive Director
Ms.Tiffany Wythe, Assistant Attorney General
Ms. Emily Music, Assistant Attorney General
Ms. Ginger Dean
Ms. Pam Duren
Mr. Kevin Watson
Ms. Melissa Holland
Ms. Jeana Campbell
Mr. Andy Campbell
Ms. MelvaNoakes
Ms. Amanda Foote
Ms. Whitney Young
Mr. Adam Young
Mr. Patrick Gaines
Ms. Holli Willis
Ms. Susan Barnes, Chair, called the meeting to order and stated that we were in compliance with the Open Meeting Act and Authority. Ms. Barnes also informed the Board that she had attended the NAB meeting along with Z Thomas and Susan Haws and that she found the meeting to be very informative and enlightening.
Ms. Barnes asked Ms. Pam Duren to call roll to establish a quorum.
Present were Ms. Susan Barnes, Ms. Jackie Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. There was a quorum.
Ms. Barnes asked the public to introduce themselves to the Board members.
Ms. Barnes asked the Board members to review the minutes of the 11-18-15Board meeting.
Motion was made by Mr. Bill Weaver, seconded by Ms. Nancy Poteete to approve the minutes of the 11-18-2015 Board meeting. Motion carried with voting as follows: Affirmative –Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce,Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – Ms. Susan Barnes, Ms. Jacki Millspaugh and Mr. Brett Coble.
In the absence of Mr. Curtis Aduddell, Chair of the Education Committee, Mr. Gaylord Z. Thomas, Executive Director, gave the Education Committee report.
Mr. Thomas led the review, discussion and possible action regarding granting the request of a Nursing Home Administrator’s license.
Mr. Thomas informed the Board that Mr. Adam Young met the requirements for becoming a Nursing Home Administrator effective January 1, 2016.
Motion was made by Mr. Bill Weaver, seconded by Ms. Pat Bean, to approve Mr. Adam Young as a Nursing Home Administrator effective January 1, 2016. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas led the review, discussion and possible action regarding granting the request of a Nursing Home Administrator’s license that was previously licensed.
Mr. Thomas informed the Board that Ms. Jeana Campbell met the requirements for becoming a Nursing Home Administrator effective January 1, 2016.
Motion was made by Mr. Bill Weaver, seconded by Mr. Bill Pierce to approve Ms. Jeana Campbell as a Nursing Home Administrator effective January 1, 2016. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas led the review, discussion and possible action regarding granting the request of a Residential Care/Assisted Living Administrator.
Mr. Thomas informed the Board that Ms. Holliday Willis met the requirements for becoming a Residential Care/Assisted Living Administrator effective January 1, 2016
Motion was made by Mr. Bill Weaver, seconded by Ms. Pat Bean, to approve Ms. Holliday Willis as a Residential Care/Assisted Living Administrator.
After discussion, the above motion was withdrawn.
Motion was made by Mr. Bill Pierce, seconded by Mr. Brett Coble, to table the approval of Ms. Holliday Willis Residential Care/Assisted Living Administrator’s license until her arrival. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Mr. Thomas informed the Board that Ms. MelvaNoakes met the requirements for becoming a Provisional Residential Care/Assisted Living Administrator.
Motion was made by Mr. Bill Weaver , seconded by Mr. Bill Pierce to approve Ms. MelvaNoakesas a Provisional Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Ms Holliday Willis arrived.
Mr. Thomas informed the Board that Ms. Holliday Willis met the requirements for becoming a Residential Care/Assisted Living Administrator effective January 1, 2016
Motion was made by Mr. Bill Weaver, seconded by Ms. Pat Bean, to approve Ms. Holliday Willis as a Residential Care/Assisted Living Administrator effective January 1, 2016. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Ms. Jacki Millspaugh, Ms. Georgia Devening, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative – None. Abstaining – None.
Licenses were presented at this time.
Ms. Nancy Poteete, Chair of the Finance Committee, informed the Board members that the Financial Summary was in their packet and that she and Z Thomas, Executive Director, had attended their monthly OMES Finance meeting. Ms. Poteete stated that the finances were in order and that this is the time of year that our income rises due to the renewal season. Discussion followed.
Mr. Bill Pierce led the review and discussion regarding the Rules Revision Committee Report. Mr. Pierce informed the Board that the committee had met for several hours after the last meeting and that the committee would report periodically on the updates. It was determined that the rules would not be brought forth this legislative session as there was many rules and changes to be reviewed. Discussion followed.
Mr. Gaylord Z. Thomas led the review, discussion and possible action regarding the Probable Cause Committee Report.
Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 15-042(P).
Motion was made by Mr. Bill Pierce, seconded by Ms.Pat Bean, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows:Affirmative –Ms. Susan Barnes, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver, Ms. Susan Haws and Dr. Scott Calhoon. Negative - None. Abstaining – None. Recuse – Ms. Jacki Millspaugh and Ms. Georgia Devening.
Mr. Thomas informed the Board that the Probable Cause Committee recommended that there was no probable cause regarding 15-048(HB).
Motion was made by Mr. Bill Pierce, seconded by Ms.Pat Bean, to accept the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned case. Motion carried with voting as follows:Affirmative – Ms. Susan Barnes, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Ms. Susan Haws and Dr. Scott Calhoon. Negative - None. Abstaining – None. Recuse – Ms. Jacki Millspaugh, Ms. Georgia Devening and Mr. Bill Weaver.
Mr. Gaylord Z. Thomas, Executive Director, gave his report as follows:
- RENEWAL PERIOD UPDATE: Renewals are still in full swing and perhaps in our most active period now as we are ¾ through the time window, while we’re roughly around half updated.
- BOARD SEAT VACANCY UPDATE: Tracy Copp was named to take Denise Wilson’s seat on the Board and she will be at our next meeting.
- ATTORNEY CHANGE: Matt Stangl has been replaced as our prosecutor, internally with the AG’s office, by Emily Music.
- EXPANSION UPDATE: Perhaps my biggest concern at the moment. Due to the latest Executive Order that is looking at our expenses and also restricts out of state travel, the Cabinet Secretary’s staff is questioning this project and has asked that we look into a cost comparison of finding and renting a conference room/classroom “off-site” that we could rent for our classes with a contract that guarantees the use of that room for those classes (and perhaps our Board meetings if we have a large crowd)… I’ve expressed my views that this expansion will enable us to address the other side of the equation (revenue) while simultaneously enabling us to address a concern that there may one day be a shortage of NHAs by being able to train more, etc. I’ve also explained that we are a small agency (3 employees) and I don’t have a leasing specialist to go out and find a conference room and negotiate this sort of contract, etc. The Cabinet Secretary’s staff doesn’t appear to understand small agencies. And I’ve explained that the space is there “now” and it may not be later if we wait and kick the can due to this Executive Order. It’s an ongoing and developing issue to get approval now from the Cabinet Secretary to continue with this project. My analysis for the cost comparison may include adding a fourth FTE employee to account for the lost office time dragging materials off-site, and coordinating the dates, etc. It’s certainly not ideal to have a small staff and be forced to be out of the office a large portion of time to take materials to the off-site location and monitor the class adequately.
- UPCOMING EVENTS/DATES:
Next Board Meeting - January 27, February 24
AU start date – February 4
Mr. Thomas informed the Board regarding an update within Executive Order 2015-46 which was regarding the Open Records Request which could generate media calls to the Board and to the agency in the near future. Discussion followed.
The meeting adjourned at 10:35 a.m.
Respectfully Submitted,
MS. NANCY POTEETE, SEC-TREASURER
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