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Office of the Comptroller
PURCHASING SERVICES
210 Martin Luther King, Jr., Blvd. Room XXX
Madison, Wisconsin XXXXX-XXXX
Tel: XXX XXX XXXX
Fax: XXX XXX XXXX
www.XX.XXXXXXX.XX.XX/XXX
[EACH INSTITUTION IS TO USE ITS OWN LETTER HEAD PAPER FOR USE WITH THIS TEMPLATE]
To all potential [INSERT ENTITY NAME HERE] vendors and suppliers:
We are pleased to announce that the [INSERT ENTITY NAME HERE] has joined the Wisconsin Association of Public Purchasers (WAPP) consortium of Wisconsin agencies to implement Onvia DemandStar as their automatic procurement information notification and document distribution system.
Subscription to Onvia DemandStar offers your company a number of important benefits:
· Free access to procurement opportunities from all WAPP members on the Onvia DemandStar network (e.g. City of Green Bay, City of Madison, Northeast Wisconsin Technical College – NWTC, City of Eau Claire, etc.)
· Automatic and immediate notification of procurement opportunities
· Access to bidding documents, addenda, bid results 24 hours a day, 7 days a week.
Please, be advised that the [INSERT ENTITY NAME HERE] will no longer accept manual vendor applications. During the transition to Onvia DemandStar, the [INSERT ENTITY NAME HERE] will continue to fax or mail solicitations as needed and Vendor lists will be maintained on the Onvia DemandStar system. Vendors may register on-line at www.onvia.com/WAPP (not the general Onvia DemandStar, or Onvia, Website) to ensure free automatic notification of and access to solicitations for bids, proposals, and price quotes, as well as other procurement information. If your business currently subscribes to Onvia Services, and its service territory includes the entire State of Wisconsin, or a larger area, the service connecting your business to WAPP is already included in the subscription. You will not need to take any action.
Onvia also offers additional subscription services covering local, state, regional, or national geographic territories, however Vendors are not required to pay for access to participating WAPP member solicitations.
If you have any questions, contact Onvia Supplier Services at 1-800-711-1712 or [INSERT ENTITY NAME HERE] Purchasing Staff at [INSERT PHONE NUMBER] or via e-mail at [INSERT E-MAIL ADDRESS].
Best regards,
[INSERT ENTITY NAME OR TITLE HERE]
11/09/10-C:\Documents and Settings\lindadu\Local Settings\Temporary Internet Files\OLK1C\Template Vendor Letter 02-19-08.doc