Submission of Information on the task list
Manual – 1
Particulars of organisation, functions and
duties Section 4(1) (b) (i)
1. Aims and objective of the organisation
The aims and objectives of the Grama Panchayat Section is to monitor the development works in every Grama Panchayat of the district. At present, there are 342 G.Ps in Cuttack District. According to the present policy of Govt. all the development works as well as the administration has been decentralized in every G.P. as a result of which, from the root level i.e. G.P., the people are getting benefit direct from the Govt. Besides that, as per Orissa Grama Panchayat Act and Rules, the G.P. matters are being done.
2. Mission / Vision
In G.P. level, there are a number of persons / beneficiaries form a group named as S.H.G. (Swayan Help Group) duly registered by the Co-operative Societies Act to apply for sanction of lease like fishery sairat owned by G.P. for pisciculture purpose on long term basis like 3 years, 5 years and 10 years. At district level upto 5 years are sanctioned by the Collector as per the guidelines of Govt. upto 10 years, Govt. sanction the same. Due to S.H.G. in the panchayat, the beneficiaries are benefited out of the sanction of the sairat for their socio-economic development.
3. Brief history and background for its establishment
The G.P. Section is such a vital and important Section which controls the entire G.P. administration of the district. The main officer of this organisation is District Panchayat Officer. Under the D.P.O., 3 S.D.P.Os at Sub-Divisional level and G.P.E.Os at Block level and Executive Officers (VLW) at G.P. level assist the D.P.O. on G.P. matters to make the G.P. administration in a smooth manner.
The various allotment received from Govt. in Panchayat Raj Department like G.I.A. to G.P., Honorarium to Sarpanches and Naib-Sarpanches, staff grant to the G.P. Secretaries, incentive award to the best G.P. in good performance, Kendu Leaf Grant etc. which are disbursed to the G.P. for the socio-economic development of G.P. area.
Another main duty of the G.P. section is to conduct 3-tier P.R.Is election. The whole election matter of 3-tier P.R.Is are done with the help of S.D.P.O., G.P.E.O., G.P. Secretary and staff of G.P. Section. Moreover, the G.P. administration is done according to the O.G.P. Act and Rules and Orissa Grama Panchayat Election Rules, 1965 etc.
4. Organisation Chart
The Grama Panchayat Section is the head of G.P. administration in district level. For smooth functioning of the G.P. administration, the S.D.P.O. at Sub-Divisional level, the G.P.E.O. / P.A. at Block level and Executive Officer at G.P. level are assisting each other. At present the G.P. section is functioning in the 1st floor of Collectorate building, Cuttack. As per the orders of Govt. and Collector, the G.P. section will be shifted to the building of D.R.D.A., Cuttack in this month.
5. Allocation of Business
The detailed statement regarding the allotment of seat to the individual Dealing Assistants of this Section is furnished in a separate sheet (Annexure – 1).
6. Duties to be performed to achieve the mission
As and when the proposal received from B.D.O. for sanction of long term lease of G.P. tanks in favour of mission (S.H.G.), the same are being got sanctioned immediately after through processing.
7. Details of services rendered
The details of services rendered by the individual staff of this section has already been submitted to O.I.C., General & Misc. Section, Collectorate, Cuttack vide this Office Letter No. 1305 dated 26.09.2005 which may kindly be referred to.
8. Citizens Interaction
This matter does not relate to this section.
9. Postal address of the main office, attached / subordinate / officer field units etc.
Now the G.P. section is located in the 1st floor of Collectorate Building, Cuttack. As per the orders of Govt. in P.R. (G.P.) Department and Collector, the G.P. Section will be shifted to the building of D.R.D.A., Cuttack in this month.
10. Map of Office Location
After shifting of G.P. Section from Collectorate Building, the location of G.P. Office of District Panchayat Officer will be in the D.R.D.A. Building, Cuttack.
11. Working hours both for office and public
Generally the working hours of G.P. section is from 10 AM. To 5 PM.
12. Public interaction, if any
No public interaction has yet been noticed. If public interaction will come out, the problem can be solved as per O.G.P. Act and Rules.
13. Grievance redress mechanism
There is no specific grievance day fixed in G.P. Section. Everyday some grievance petition are coming from different quarters and those are being dealt by the Dealing Assistant concerned and problems are being solved.
Manual – 2
Powers and Duties of Officers and Employees
Sl. No. / Designation or Post / Powers / Others / Duties AttachedAdministrative / Financial / Statutory
1. / District Panchayat Officer, Cuttack / Scrutiny & endorsement of files and records to P.D., DRDA, Cuttack relating to Panchayat matters.
2. / 1(One) Head Clerk / He is assigned with supervision work of the section as per CRM. Besides he supposed send Assembly question's reply and also sees the office stock and store, report and returns
3. 2(Two) Senior Clerks namely Sri Akulananda Muduli, Sri Mardaraj Singh are working in this section. The duties assigned to each Sr. Clerk are noted below.
Akulananda Muduli, Sr. Clerk
He is dealing with office and field staff establishment, Cash, Bill and Budget, D.C. Bill, Office audit and compliance, allotment of Govt. quarters & O.A. case in estt.
Mardaraj Singh, Sr. Clerk
He is dealing with suspension/removal of Sarpanch, G.P. Secretary and Peon of G.P., Audit and surcharge proceedings, misappropriation of G.P. Fund, G.P. Election, stock and store (Election) & Writ petition on concerned subject.
3 (Three) Junior Clerks namely Sri Radhashyam Panda, Smt. Prasanti Mohanty and Miss Sukla Mohanty are working in this section. Their duties are as follows :
Radhashayam Panda, Jr. Clerk
He is dealing with release of grants i.e. E.F.C. / Honorarium / S.A. and D.A. / Staff subsidy, submission of U.C., Assets and liabilities, prize competition (incentive award to G.P.), misc. petition and related writ petition.
Smt. Prasanti Mohanty, Jr. Clerk
She is dealing with issue of diary, stamp account, G.P. loans, office inspection, meeting and conference and maintenance of section library.
Miss Sukla Mohanty, Jr. Clerk
She is dealing with public property, Annual administration report, G.P. ghar and godown and related writ petition.
Premananda Chhatoi, Steno
He is attached to District Panchayat Officer and dealing with confidential matter like maintenance of C.C.R. of office staff and other field staff viz. V.L.W.
Manual-3
Procedure followed in decision making process
The working procedure of this section is governed under different Act and Rules such as Orissa Grama Panchayat Act, 1964, Orissa Grama Panchayat Rules, 1968 and Orissa Grama Panchayat Election Rules, 1965 and different executive instructions issued by the Govt. in Panchayati Raj (G.P.) Department, Orissa from time to time. This section acts as a guide and monitor the control District G.P. administration. The file on the proposal are scrutinised at different level by the concerned D.As and Head Clerk. Finally these are scrutinised by the District Panchayat Officer and then submitted to Project Director, DRDA, Cuttack / Collector for final decision.
Manual-4
Norms set for the discharge of function
Sl. No. /Activity
/ Time Frame / Norm / Remarks1. / Diary of letter / 3 minutes per letter
2. / Despatch of letter / 5 minutes per letter
3. / Typing Job / 30 pages per day
4. / Writing of notes and drafts / It depends upon the nature of letters received and answer to be sent accordingly
5. / Scrutinisation of proposal / It depends upon the nature of the proposal received from different quarters
Manual-5
Rules, regulations, instructions, manuals and record for discharging functions
Sl. No. / Name of the Act, Rules, Regulations, etc. / Brief Gist of the Content / Ref. No. if any / Price in case of Priced Publication1. / The Orissa Grama Panchayat Act, 1964
2. / The Orissa Grama Panchayat Rules, 1968
3. / The Orissa Grama Panchayat Election Rules, 1965 / Election of Sarpanch, Ward Members etc.
4. / Various executive instructions issued by the Government from time to time / According to the instructions, Govt. works are done
Manual-6
A statement of the categories of documents that are held by it for under its control
Sl. No. / Nature of Record / Details of Information Available / Units/Section where Available / Retention Period where Available1. / Register of letters received / Letters received are recorded / Diary clerk
2. / Register of letters issued / Letters sent to different quarters are recorded / Issue clerk
3. / Index Register / To keep a note on opening of files by the D.As. / Head Clerk
4. / Guard files / Important circulars and orders are pasted in the guard file / Available with the individual D.As
5. / Files / To deal with the proposal / letters / -do-
6. / Assembly Question Register / To watch timely submission of reply to each A.Q. and Parliamentary question / With Head Clerk
7. / Periodical report and return register / To watch timely submission of report and return / -do-
MANUAL-7
Particulars of any arrangements that exists for consultation with or representation by the Members of the public in relation to the formulation of its policy of implementation.
This Manual does not relate to this section.
MANUAL-8
Statement of Boards, Council, Committees and other Bodies constituted.
This Manual does not relate to this section.
MANUAL-9
DIRECTORY OF OFFICER AND EMPLOYEES
Sl. No. / Name & Designation / Office Phone No. / E-Mail / Address1. / District Panchayat Officer, Cuttack / 2607431 / - / District Panchayat Office, Cuttack
2. / Sri Radhashyam Nayak, H.C. / - / - / -do-
3. / Sri Akulananda Muduli, S.C. / - / - / -do-
4. / Sri Mardaraj Singh, S.C. / - / - / -do-
5. / Sri Radhashyam Panda, J.C. / - / - / -do-
6. / Srimati Prasanti Mohanty, J.C. / - / - / -do-
7. / Miss Sukla Mohanty, J.C. / - / - / -do-
8. / Sri Premananda Chhatoi, Steno / - / - / -do-
9. / Sri Prabodha Kumar Satpathy, Peon / - / - / -do-
Manual-10
The monthly remuneration received by each other officers and employees including the system of compensation as provided in the regulation.
Sl. No. / Name & Designation / Pay Scale / Monthly Remuneration1. / District Panchayat Officer, Cuttack / 6500-200-10500/- / L.P.C. not received so pay not drawn
2. / Sri Radhashyam Nayak, H.C. / 5000-150-8000/- / 5895/-
3. / Sri Mardaraj Singh, S.C. / 4000-100-6000/- / 6975/-
4. / Sri Akulananda Muduli, S.C. / 4000-100-6000/- / 6050/-
5. / Sri Premananda Chhatoi, Steno / 4500-125-7000/- / 5236/-
6. / Sri Radhashyam Panda, J.C. / 3050-75-3950-80-4590/- / 1962/-
7. / Srimati Prasanti Mohanty, J.C. / -do- / 3588/-
8. / Miss Sukla Mohanty, J.C. / -do- / 3533/-
9. / Sri Prabodha Kumar Satpathy, Peon / 2550-55-2660-60-3200/- / 1498
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Manual-11
The Budget Allocated to each Agency
Major Head / Activities to be Performed / Sanctioned Budget / Budget Estimate / Revised Estimate / Expenditure for the Last Year17-2515 / Pay, D.A., H.R.A., O.A., T.E., R.C.M. / Pay
5,84,250/- / Pay
5,97,000/- / Pay
3,08,069/-
Misc. Cont.
53,500/- / Mis. Cont.
53,500/- / Mis. Cont.
7,999/-
D.A.
3,74,300/- / D.A.
3,82,400/- / D.A.
1,96,689/-
Elec. Dues
98,500/- / Elec. Dues
98,500/- / Elec. Dues
65,000/-
H.R.A.
40,500/- / H.R.A.
47,300/- / H.R.A.
30,809/-
Telephone
34,950/- / Telephone
34,950/- / Telephone
1,800/-
O.A.
500/- / O.A.
500/- / O.A.
480/-
Motor
80,900/- / Motor
80,900/- / Motor
22,995/-
T.E.
33,000/- / T.E.
38,000/- / T.E.
9,999/-
Rent
38,400/- / Rent
38,400/- / Rent
38,400/-
R.C.M.
10,000/- / R.C.M.
15,000/- / R.C.M
3,500/-
Manual-12
The Manner of Execution of Subsidy Programme
This Manual does not relate to this section.
Manual-13
Particulars of recipients of concession, permits or authorization granted.
This Manual does not relate to this section.
MANUAL-14
Information available in an electronic form.
Not available in this section. However, this can be available from the P.I.O. (OIC General & Misc. Section, Collectorate, Cuttack if it is on website).
MANUAL-15
Particulars of facilities available to citizens for obtaining information
Sl. No. / Facility Available / Nature of Information Available / Working Hours1. / Information Counter
2. / Website
3. / Library
4. / Notice Board
Manual-16
Name, Designation and other particulars of public information officers.
There is no Public Information Officer in this section. But for the Collectorate, there is one Public Information Officer i.e. O.I.C. General & Misc. Collectorate, Cuttack.
MANUAL-17
Other information as may be prescribed Section 4(i) (b) (xvii)
This Manual does not relate to this section
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