Office move Health Safety and Wellbeing checks
Office moving to: / Date of move:Checks completed by:
Check / Comment / Completed
Have effected staff been consulted prior to any move / YES / NO
Have Property Services/FM been advised of the proposed move and consulted with regards to space design etc / YES / NO
Has the appropriate preoccupancy procedure been followed and a checklist been completed and submitted (if required) see link for details
http://www.cornwall.gov.uk/default.aspx?page=9885. / YES / NO
Is there a suitable premises management regime in place to ensure matters related to Fire, Asbestos, Legionella, Electrical systems, Radon, Security/access, Heating, Ventilation, Welfare and general building maintenance are appropriately addressed (normally via Property Services/FM) / YES / NO
Does the proposed layout allow enough free space to allow people to move about with ease and exceed the stated minimum of 11 cubic metres per person (this figure is a minimum and will be dependant on layout and the nature of the work undertaken) / YES / NO
Are workstations designed and traffic routes arranged such that access and egress can be appropriately managed with emergency evacuation achieved in a timely manner / YES / NO
Will the proposed use/occupancy have any impact on any existing fire risk assessment or require a new assessment (Property Services to advise) / YES / NO
Is the flooring clean, in good condition and free from any trip hazards / YES / NO
Is the general décor and furniture in good order / YES / NO
Is the space adequately ventilated such as to provide fresh air and remove and dilute warm humid air and to provide air movement without drafts / YES / NO
Is there local control of ventilation / YES / NO
If windows are openable can they be opened safely (without climbing on desks etc) and such that they provide ventilation without nuisance (consider higher level openers to avoid desk level draughts) / YES / NO
Is the temperature controlled such as to provide a comfortable working environment / YES / NO
Is lighting adequate for the tasks being undertaken / YES / NO
Is there local control of lighting (use of desk lights can help) / YES / NO
Do the acoustic characteristics of the space suit the intended use or can they be managed to limit any harm or nuisance (background noise, call centre noise etc) / YES / NO
Are suitable sanitary conveniences and washing facilities available / YES / NO
Is there an adequate supply of drinking water / YES / NO
Is there a seated rest area where meals can be eaten (this can be within the work area if suitably equipped and kept clean) / YES / NO
Is there a provision to make or obtain a hot drink / YES / NO
Is there a facility to obtain a hot meal or heat own food / YES / NO
Are chairs good quality, fully supportive, adjustable and DSE compliant as required / YES / NO
Are workstation desks of a suitable height, made from non-reflective material and have sufficient work area / YES / NO
Check / Comment / Completed
Are monitors height adjustable and preferably of the flat screen design / YES / NO
Is furniture and any DSE equipment positioned such as to minimise glare and reflections (may need to consider blinds or screens / YES / NO
Is there appropriate access to the required IT systems / YES / NO
Is there appropriate access to the required voice communication systems / YES / NO
Is there adequate storage for files and documents (to ensure floors and walkways are kept clear) / YES / NO
Can appropriate levels of security/entry control be maintained / YES / NO
Have staff been requested to complete DSE assessments for their new workstations http://www.cornwall.gov.uk/Default.aspx?page=18976 / YES / NO
Have any required risk assessments been completed (consider DSE, specialised tasks or equipment, persons with specific needs, expectant or nursing mothers, young persons etc / YES / NO
Has any equipment required by DSE or risk assessment been provided and correctly set up or installed / YES / NO
Are any personal emergency evacuation plans (PEEPS) required / YES / NO
Have staff been made aware of new emergency and welfare arrangements / YES / NO
Signed: / Date:
Office move checklistPage 1 of 3