Minutes -- Business Meeting – March 5, 2013

Not yet approved

MINUTES

Business Meeting

of the Metuchen Board of Education

Metuchen High School

400 Grove Avenue

Metuchen, NJ

Tuesday, March 5, 2013

XIII.Meeting open to the Public

(For comments on the Superintendent’s Recommendations only).

XIV. Recommendations of the Superintendent of Schools

(At this time the Board will take formal action on the following items).

  1. PERSONNEL
  1. Maternity/Childcare Leave of Absence

Move to approve a maternity/childcare leave of absence for Laura Hale (Spanish teacher at EMS) from approximately June 3, 2013 through January 6, 2014.

  1. Leave Replacement

Move to approve Jason Hadzimichalis as a leave replacement for Meghan Jeney (BSI – Campbell Schoo)l from approximately March 11, 2013 through June 30, 2013, Step 1A, $48,418, prorated.

  1. Extension of Medical Leave

Move to approve an extension of a medical leave for Paul Makara, Head Night Custodian at Edgar Middle School, retroactive from February 27, 2013 through March 31, 2013.

  1. Family Medical Leave (F.M.L.A.)

Move to approve an unpaid Family Medical Leave for Raysa Hernandez, school bus driver, from March 1, 2013 through March 24, 2013.

  1. Spring Coaches – Resignations

Move to accept the resignation of the following coaches:

Sport / Coach / Position / Stipend
EMS Softball / Tara Lingenfelter / Head Coach / $2,833
MHS Boys’ Spring Track / Brian Kenyon / Assistant Coach / $5,321
  1. Appointment of Coaching Staff for the Spring 2012-1013 School Year

Move to approve the following as coaches for Spring sports at Metuchen High School and Edgar Middle School:

Sport / Coach / Position / Stipend
EMS Softball / Melissa Jennings / Head Coach / $2,833
MHS Spring Track / Kyle Thomas / Assistant Coach / $5,022
MHS Spring Track / Joseph DiMeglio / Assistant Coach / $5,172

Items A1 through A6

Mr. BenderlyMr. Small

MovedSecondedMotion carried (9-0)

  1. FINANCE

Move to adjourn to executive session to receive legal counsel on resolution A1.

Ms. GibsonMs. Matise

MovedSecondedMotion carried (9-0)

Move to return to the Business meeting.

Mr. LiftonMs. Matise

MovedSeconded

  1. Resolution Awarding General Construction Contract For Additions And Renovations To Campbell Elementary School

WHEREAS, the Metuchen School District publicly advertised for bids for a single overall construction contract for additions and renovations to Campbell Elementary School; and

WHEREAS, on February 27, 2013 fourteen bids were received and publicly opened; and

WHEREAS,M&M Construction Company, Inc. (“M&M”) submitted the lowest Base Bid; and

WHEREAS, M&M does not propose to subcontract structural steel work as M&M is prequalified to install the prefabricated modular units to be supplied and the scope of the work under the base bid does not require a structural steel work; and

WHEREAS, MM’s March 1, 2013 submission of its Statement of Quick Assets and Liabilities as of December 2012, its DPMC classifications, together with bid forms Nos. 8, 9, 10, 16, 17, and 20 provide assurance that the financial condition and qualifications of M&M are sufficient to perform and guarantee the specified construction work; and

WHEREAS, the Districtfinds the omission ofthe Statement of Quick Assets and Liabilities as an attachment to Bid Form #18 to be inadvertent and a curable, minor informality; and

WHEREAS, the district finds that M&M’s submission on March 31, 2013 of this December 2012 the statement of Quick Assets and Liabilities is consonant with the District’s reserved post bid inquiry rights and Bidder obligationsto provide additional information regarding the Bidder’s ability to perform the Work, and that the March 1, 2013 submission of this information does not disadvantage other bidders; and

WHEREAS, THE Board of Education has determined to accept Alternate #3 and to not to accept all other Alternates bid;

NOW THEREFORE LET IT BE RESOLVEDon this 5th day of March 2013 by the Board of Education of the Metuchen School District that M&M Construction Company, Inc. be awarded the contract for the construction of additions and renovations at Campbell Elementary School in the amount of $1,178,400.00, consisting of a base bid of $1,121,400 and the Alternate #3 bid of $57,000.

  1. Resolution Authorizing Asbestos Consulting Services Contract

WHEREAS, the Metuchen school district requires the consulting services of an authorized asbestos safety control monitor to provide certain project design, inspection, air monitoring and documentations services in connection with the planned renovations to the high school; and

WHEREAS, funds are available to obtain such professional services; and

WHEREAS, the Public School Contracts Law (N.J.S.A. 18A:18A-1 et seq.) authorizes the awarding of contracts for professional services by the Board of Education, without publicly advertised competitive bids; then

ACCORDINGLY, the Metuchen Board of Education at a public meeting held on March 5th 2013 authorizes the following professional services:

Birdsall Services Group

65 Jackson Drive

Cranford New Jersey 07016

To render asbestos safety control monitoring and design services in connection with the two classroom addition and renovation of Campbell School. The fees for these professional services will be $6,750.

  1. Resolution

RESOLVED: The resolution adopted December 11, 2012 (as item 2) authorizing the transfer of $1,367,193 from Capital Reserve is hereby amended to read as follows: “$1,367,193 shall be transferred from Capital Reserve to Fund 12 to fund DOE project number 23-3120-060-13-1000 for the provision of a classroom addition and renovations at the Campbell Elementary School in accordance with N.J.A.C. 6A:23A-14.1(h)(3).”

  1. Resolution – Preliminary Budget

BE IT RESOLVED to approve the preliminary school district budget for the FY 2013-2014 School Year:

Appropriations / Tax Levy
Total General Fund / $32,733,655 / $30,972,158
Total Special Revenue Fund / $1,055,834 / -0-
Total Debt Service Fund / $2,644,629 / $2,381,877
  1. Non-Public Technology Requests

Move to approve non-public technology requests for 2012-2013 as listed below.

School / Vendor / QTY / Item # / Description / unit price / Total
Metuchen Christian Academy / CDW-G / 7 / 2178374 / Kingston 8GB DT 101 Gen 2 Red / $7.75 / $54.25
  1. Resolution – Workshops/Conferences

Move to approve the following certificated staff members’ attendance at professional development workshops and conferences as shown on the attached list.

  1. Resolution – Field Trips

Move to approve the following field trips as shown on the attached list.

Items B1 through B6

Mr. Small

MovedSecondedMotion carried (9-0)

B2carried (8-0-1

Benderly abstained)

  1. POLICY
  1. Policy – 2nd Reading

Move to approve the second reading for the following policies:

Policy 0167 / Bylaw / Public Participation in Board Meetings
Policy 0168 / Bylaw / Recording Board Meetings
Policy 4125 / Support Staff / Employment of Support Staff Members

Ms. GibsonMs. Lanton

MovedSecondedMotion carried (9-0)

  1. CURRICULUM

Nothing at this time.

XV. Meeting Open to Public

XVI. Announcements

XVII. Motion to Go Into Closed Session

(when applicable)

Resolution to Close Meeting

BE IT RESOLVED, pursuant to the Sunshine Act, N.J.S. 10:4-12 and 13, that the Board of Education will now meet in closed session to discuss PERSONNEL, PROPERTY, AND COLLECTIVE BARGAINING MATTERS, and that matters discussed will be disclosed to the public as soon as the reason for confidentiality no longer exists.

XVIII. Adjourned