Object Codes Section 2. IT and Telecom

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
613 / INFORMATION TECHNOLOGY NONEXPENDABLE PROPERTY (MAJOR EQUIPMENT) – PURCHASES:
Covers:

The direct purchases of a unit or piece of IT equipment and accessories/attachments having a normal useful life of one year or more, and an inventory value (acquisition cost, including sales tax and freight) of $5,000.00 or more
Software included and needed for an equipment’s processing unit to operate should be considered an attachment, and coded with Object Code 613 if it brings the acquisition cost of the equipment to at least $5,000.00

Does not cover:

For Telecommunications nonexpendable costs use Object Code 713
For other non-expendable costs use Object Code 013

Special Instructions:
Nonexpendable equipment should not be charged to capital or modal projects unless prior approval is granted by funding sponsor (e.g.: FHWA, Local Agency).
Disposal of nonexpendable equipment purchased with federal funds may require credits to the federal bill.
Any proceeds from sale/trade-in of such equipment originally purchased with federal funds will be shared with the participating federal agency. / 32 / 16

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
614 / LEASE OR RENTAL OF INFORMATION TECHNOLOGY EQUIPMENT:
Covers the cost of the lease or rental of Information Technology equipment (including factory maintenance) of computers and related data processing equipment from outside firms.
Does not cover:

General telephone service (Object Code 725)

Costs for cellular phone, pager and PDA service fees (Object Code 726)

Maintenance of State-owned IT data processing equipment (Object Code 629)
Direct purchases of IT equipment and accessories/ attachments having a normal useful life of one year or more, and an inventory value of $5,000 or more (Object Code 613)
Direct purchases of IT equipment and accessories, computer software and components for items costing $1 to $4,999 (Object Code 647)
Lease or rental of Telecommunications equipment (Object Code 714)

/ 29 / 14
617 / CONSOLIDATED DATA CENTER EDP SERVICES:
Covers the Office of Technology Services (OTech) data processing costs, key data entry charges and allied services performed.
Special Instructions:
For Information Technology and Division of Accounting use only. / 28 / 13

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
624 /

INFORMATION TECHNOLOGY – TRAINING EXPENSE:

Covers:

Tuition and/or registration fees for attendance at authorized IT training courses
Rental of IT training facilities/equipment
Purchase of IT training materials such as A/V tapes, films, books, etc. used as part of a course or for self-study programs

Payments for IT training consultant services to develop and/or present/facilitate courses

Does not cover:
Registration fees for non-training activities such as attendance of conferences/conventions; example the Comdex conference,(Object Code 077; 677 for IT fees, and 777 for Telecommunications fees)

Publications purchased for IT individual or library use (Object Code 675)

Staff time for attendance at training courses (use appropriate timesheet code)

Travel expenses in connection with training (see Object Code 001, 008, 010, 020, and 023)

Supplies (other than training materials noted above) (Object Code 044)
Telecommunications training expense (Object Code 724)

/ 21 / 7

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
625 / INFORMATION TECHNOLOGY DEDICATED DATA CIRCUITS:
Costs of leased and dedicated Circuits used solely for computer data Communications statewide.
Covers:

Installations, relocations, upgrades and disconnections of T1 PTP, Frame Relay GigaMan or ATM/Sonet Services

T1 PTP (Point to Point) digital lines

Frame Relay Services include DS0, DS1, DS3, Ports (UNI) & Internet Access

ATM/Sonet Services include DS3, OC3 and Sonet Ring

Does not cover:

Circuits that are used for Voice, Video or Data:

ISDN, DSL, 1MB lines (business access lines)
PRI (Primary Rate ISDN), BRI (Basic Rate Interface), “A.D.N.” and switched 56 (MCI) (Object Code 725)

Analog voice circuits for personal modem use (Object Code 725)

Special Instructions:
For Districts and Divisions, statewide. / 13 / 3

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
629 / INFORMATION TECHNOLOGY EQUIPMENT MAINTENANCE AND REPAIR EXPENSE:
Covers costs in connection with the maintenance, upkeep and repair of State-owned data processing equipment (including printers and office copiers hooked up to a network) and supplies. It includes services through commercial contracts and interagency agreements.
Does not cover:

Purchases of IT equipment; for expendable equipment costing less than $5,000.00 (Object Code 647), for non-expendable equipment costing $5,000 or more (Object Code 613)

Telecommunications equipment expense (Object Code 729)

Reproduction equipment expense (Object 048)

Lease or rental of IT equipment (Object Code 614)

Computer software upgrades and licenses (Object Code 631)

/ 29 / 14

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
630 / INFORMATION TECHNOLOGY SOFTWARE PURCHASE COSTS
Covers costs of IT software purchased at any cost, above or below $5,000 for use on already owned equipment. This includes common software usable on any information technology equipment and is stand-alone purchases.
Does not cover:

Software that originally came with the equipment for that equipment to operate (Object Code 613 or 647)

Software upgrades and licenses purchased for the continuing use of original software (Object Code 631)

Special Instructions:
Information Technology Statewide, all Districts and Divisions and Programs. / 11 / 1
631 / INFORMATION TECHNOLOGY SOFTWARE MAINTENANCE:
Covers:

Costs in connection with the maintenance, upkeep of computer software, upgrades and licenses for the continuing use of original software

This also includes the annual costs of renewal of computer software licenses
Special Instructions:
Information Technology Statewide, all Districts, Divisions and Programs. / 29 / 14

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
632 / INFORMATION TECHNOLOGY (IT) CONSULTANT AND PROFESSIONAL SERVICES - EXTERNAL/OTHERS NOT RELATED TO PROJECT DELIVERY:
Covers payments for IT consultant and professional services by others outside of State service when performed under service contract or agreement that isnot related to project delivery. This includes computer services, IT consulting services, etc.
Also covers:

Payments to California Universities and Colleges for IT (contract is a standard agreement)

Does not cover:

Payments for consultant and professional services, specifically covered by other Object Codes (i.e. 032, 232, 332, 432, 832, etc.)

Payments for contract student assistants (Object Code 532)
Telecommunications consultant and professional services (Object Code 732)

Services in connection with approved federally-aided projects require prior approval of the Project by the Federal Highway Administration (FHWA). A copy of the proposed agreement must be submitted for approval prior to beginning work (reference: Federal-Aid Policy Guide, Subchapter B, Part 172). Project will determine eligibility.
See X32 flow chart for further clarification of usage. / 2612 / 12

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT
CAT.
647 / INFORMATION TECHNOLOGY EXPENDABLE PROPERTY ($1 TO $4,999):
Covers expendable property costing at least $1 but less than $5,000 such as:

Expendable IT tools, equipment and office furniture (i.e. computer desk with retractable keyboard tray; desk with monitor shelf)

Also covers:

IT sensitive items susceptible to loss or theft for any dollar amount, such as PDAs-Personal Digital Assistants (i.e. palm pilots)
Printers
Copier hooked up to a network without a service provider
Scanner
Cameras that are hooked up to system to be operable (i.e. traffic cameras, security cameras, web cameras, etc.)

PIC (personal information carrier) memory card and system software used for digital cameras

LAN (local area network) products

Does not cover:

IT equipment with a unit cost more than$5,000 as nonexpendable property (Object Code 613)
Computer software and components required for an equipment’s processing unit to operate and if they cause the total price of the equipment to be $5,000 or more (Object Code 613)
Payments for telephone services (including satellite and cellular phones, pagers)and installation fee (Object Code 725)

Telecommunications expendable property costing $1 to $4,999 (Object Code 747)

/ 11 / 1

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
647
(cont.) /

Telecommunications sensitive items susceptible to loss or theft for any dollar amount, such as telephones, video conferencing equipment, including satellite, cellular telephones, and pagers (Object Code 747)

Computer software and components related to ITequipment (Object Code 630)

Special Instructions:
These costs are eligible for federal participation under Statewide Planning and Research (SPR) funded projects only. Federal credits may be required for those items disposed of through sale. / 11 / 1
675 / INFORMATION TECHNOLOGY DUES AND PUBLICATIONS:
Covers:

Purchases of IT books, periodicals and pamphlets, including subscriptions, whether for libraries or other uses not specifically mentioned in Object Code 624 (training expense)

Reimbursement for IT professional licenses specifically identified in individual Memorandum of Understanding and individual memberships for non-represented employees as outlined in the travel guide

Does not cover:

Payments for departmental memberships (Object Code 175)
Registration fees for attendance of conferences/conventions (Object Code 077; 677 for IT fees; and 777 for Telecommunications fees)
Rental of facilities and equipment used for IT training purpose (Object Code 624)
Non-IT dues and publications (Object Code 075; 775 for Telecommunications)

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT
CAT.
677 / INFORMATION TECHNOLOGY CONFERENCE AND MEETING FEES:
Covers:

Registration fees for attendance of IT conferences/conventions
Rental cost of IT meeting room space and audio/visual equipment

Does not cover:

Per diem or transportation expenses related to any of the above descriptions (see Object Code 001, 008, 010, 020, 023)
Rental of facilities and equipment used for IT training purpose (Object Code 624)
Non-IT conference and meeting fees (Object Code 077; 777 for Telecommunications)
Purchases of books, subscriptions, publications, etc (Object Code 075; 675 for IT; 775 for Telecommunications)

/ 11 / 1
713 / TELECOMMUNICATIONS NONEXPENDABLE PROPERTY (MAJOR EQUIPMENT) – PURCHASES:
Covers:

The direct purchases of a unit or piece of Telecommunications equipment and accessories/attachments having a normal useful life of one year or more, and an inventory value (acquisition cost, including sales tax and freight) of $5,000.00 or more
A unit or piece of telecommunications computer software costing $5,000.00 or more
Software included and needed for telecommunications equipment’s processing unit to operate should be considered an attachment, and coded with Object Code 713 if it brings the acquisition cost of the equipment to at least $5,000.00

Does not cover:

For other non-expendable costs use Object Code 013
For Information Technology nonexpendable costs use Object Code 613

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
714 / LEASE OR RENTAL OF TELECOMMUNICATIONS EQUIPMENT:
Covers the cost of lease or rental (including factory maintenance) of Telecommunications equipment from outside firms.
Does not Cover:

General telephone service (Object Code 725)

Costs for cellular phone, pager and PDA service fees (Object Code 726)

Maintenance of State-owned IT data processing equipment (Object Code 629)
Direct purchases of Telecommunications equipment, accessories/ attachments having a normal useful life of one year or more, and an inventory value of $5,000 or more (Object Code 713)

Direct purchases of Telecommunications equipment, accessories, and components for items costing $1 to $4,999 (Object Code 747)
Lease or Rental of Information Technology equipment (Object Code 614)

/ 29 / 14

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
724 / TELECOMMUNICATIONS TRAINING EXPENSE:
Covers:

Tuition and/or registration fees for attendance at authorized telecommunications training courses

Rental of telecommunications training facilities/equipment
Purchase of telecommunications training materials such as A/V tapes, films, books, etc. used as part of a course or for self-study programs

Payments for telecommunications training consultant services to develop and/or present/facilitate courses

Does not cover:

Registration fees for non-training activities such as attendance of conferences/conventions; example the Comdex conference (Object Code 077; 677 for IT fees, and 777 for Telecommunications fees)
Publications purchased for Telecommunications individual or library use (Object Code 775)

Staff time for attendance at training courses (use appropriate timesheet code)

Travel expenses in connection with training (see Object Code 001, 008, 010, 020, and 023)

Supplies (other than training materials noted above) (Object Code 044)

Non-Telecommunications training expense (Object Code 024; 624 for IT)

/ 21 / 7

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
725 / TELECOMMUNICATIONS:
Covers:

Costs for telephoneanalog,leased wire andinstallation
Costs for network services, leased wire/cable and installation (includes DSL, TI lines, cable internet, etc.)

Telephone directory advertising

Installations or services as billed by telephone companies, the Department of General Services, or others
Cable TV services

Does not cover:

Costs for cellular phone, pager and PDA service fees (Object Code 726)

Purchase of all telephones (desk, cellular, and satellite), pagers or equipment (Object Code 747)

Costs in connection with maintenance, upkeep and repair of State owned or leased Telecommunications equipment (Object Code 729)

Dedicated data circuits (Object Code 625)

Special Instructions:
Costs for telephone services for Resident Engineer’s office space/trailers and construction field labs charge to Phase 4 Projects. / 13 / 3

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
726 / MONTHLY SERVICE FEES – CELL PHONES, PAGERS, PDAS: This code identifies costs for cellular phone, pager and PDA service fees only.
Covers:

Costs for recurring, monthly fee for the service or plan

Does not cover:

Purchase of cellular telephones or cellular phone equipment (Object Code 747)
Telephone fees associated with standard telephone service (Object Code 725)
Costs in connection with maintenance, upkeep and repair of State owned or leased Telecommunication equipment (Object Code 729)

Special Instructions:
Costs for covered services (cell phone, pagers and PDAS) for Resident Engineer’s office space/trailers and construction field labs charged to Phase 4 Projects. / 13 / 3

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
729 / TELECOMMUNICATIONS EQUIPMENT MAINTENANCE AND REPAIR EXPENSE:
Covers costs in connection with the maintenance, upkeep and repair of State-owned or leased Telecommunications equipment. It includes services through commercial contracts (i.e. MCI) and interagency agreements. For example, maintenance for Telecommunications equipment, i.e. Sun server, telephone systems, Telecommunications service, and cellular phone repairs.
Does not cover:

Operating costs for Telecommunications services (Object Code 725)

Costs for cellular phone, pager and PDA service fees (Object Code 726)

Purchase of all telephones (desk, cellular, and satellite), pagers (Object Code 747)
Cost of general services support for mail messenger, dock services, etc. (Object Code 026)

Information Technology equipment maintenance and repair expense (Object Code 629)

Reproduction equipment expense (Object 048)

Lease or rental of IT equipment (Object Code 614)

Computer software upgrades and licenses (Object Code 647 for 747)
Telephone monthly services (Object Code 725)

/ 13 / 3

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
732 / TELECOMMUNICATIONS CONSULTANT AND PROFESSIONAL SERVICES – EXTERNAL/OTHERS NOT RELATED TO PROJECT DELIVERY:
Covers payments for Telecommunications consultant and professional services by others outside of State service when performed under service contract or agreement that isnot related to project delivery. This includes video teleconference services, Telecommunications consulting services, etc.
Does not cover:

Payments for consultant and professional services, specifically covered by other Object Codes (i.e. 032, 232, 332, 432, 832, etc.)

Payments for contract student assistants (Object Code 532)
IT consultant and professional services (Object Code 632)

Services in connection with approved federally-aided projects require prior approval of the Project ID by the Federal Highway Administration (FHWA). A copy of the proposed agreement must be submitted for approval prior to beginning work (reference: Federal-Aid Policy Guide, Subchapter B, Part 172). Project will determine eligibility.
See X32 flow chart for further clarification of usage. / 2612 / 12

TABLE 1-2. Object Code Descriptions

OBJECT
CODE / TITLE/DESCRIPTION / OBJECT
CLASS / OBJECT CAT.
747 / TELECOMMUNICATIONS EXPENDABLE PROPERTY ($1 TO $4,999):
Covers expendable property costing at least $1 but less than $5,000 such as:

Expendable Telecommunications tools, equipment and office furniture (including modular furniture)
Computer software and components related to specific Telecommunications equipment
Software upgrades and license maintenance

Also covers:

Telecommunications sensitive items susceptible to loss or theft for any dollar amount under $5000, such as all telephones (desk, cellular, and satellite), video conferencing equipment, pagers, wireless devices, and personal digital assistant that use a service provider (i.e. Blackberry)
WAN (wide area network) products (i.e. Lotus Notes and Internet)
Servers and routers designed for Telecommunications

Does not cover:

A Telecommunications unit or piece costing more than $5,000 as nonexpendable property (Object Code 713)
Telecommunications components required for an equipment’s processing unit to operate and if they cause the total price of the equipment to be $5,000 or over (Object Code 713)
Payments for telephone services (including satellite and cellular phones, pagers)and installation fee (Object Code 725)
Costs for cellular phone, pager and PDA service fees (Object Code 726)

Information Technology expendable property costing $1 to $4,999 (Object Code 647)
IT sensitive items susceptible to loss of theft for any dollar amount, such as palm pilots (Object Code 647)

/ 11 / 1

TABLE 1-2. Object Code Descriptions