OaktonCommunity CollegePage 1
Proposal # 4
Request for Proposal Number: # 4
Issue Date: July 12, 2007
Proposals will be received in the Purchasing Office at the above address until
11:00 am on Thursday, July26, 2007
Proposals will be publicly opened at this time. Late proposals will not be accepted
Hewlett Packard or Dell Servers
1)Please provide pricing on the Hewlett Packard (HP), and/or Dell equipment noted on the attached sheets. No substitutions will be accepted. The College will be purchasing twelve servers.
2)The College will choose between HP and Dell servers based upon what is in the College’s best interests. After the proposals have been reviewed and the manufacturer selected, the proposal will be awarded to the one company with the lowest overall grand total providing all specifications have been met.
3)If bidding on the HP equipment, you must be an authorized HP reseller of HP Proliant Server Products. Your proposal must include your HP Outlet ID number.
4)If bidding the Dell equipment, you must be an authorized Dell reseller of Dell PowerEdge Server products.
5)The servers will be installed on campus by OaktonCommunity College personnel.
6)Any price reductions announced by the manufacturer after the proposal is opened and prior to the delivery of the equipment must be passed on to the College. Increases CAN NOT be passed on. This applies to all equipment and component parts. The College will be checking with the manufacturers to confirm the prices.
7)Any equipment arriving “DOA” must be replaced within 48 hours of the College’s receipt of said equipment.
8)All items purchased must be brand new. Refurbished or used equipment will not be accepted.
Instructions to Vendors
1. / Bid Forms: / Proposals should be submitted on the form provided. Envelopes marked “Sealed Proposal For…” Proposals cannot be accepted via fax machines.2. / Specifications: / Generally, where specifications indicate a particular brand or manufacturer’s catalog number, it shall be understood to mean that or equal, unless “no substitutes” is specified. When offering alternates, they must be identified by brand name, catalog number and manufacturer’s literature must be included.
3. / Samples: / Vendors will be required to furnish no charge samples upon request.
4. / F.O.B. Point: / All prices must be quoted F.O.B. destination. Shipments shall become property of OaktonCommunity College after delivery and acceptance.
5. / Delivery Points: / Deliveries will be made to the various buildings within the district, as indicated.
6. / Delivery Schedule: / Bids must specify delivery time. Unrealistically long delivery times may cause proposals to be rejected. Order may be canceled without obligation if delivery requirements are not met.
7. / Evaluations: / OaktonCommunity College reserves the right to reject any and all proposals, to waive any technicalities in the proposals, and to award each item to different vendors or all items to a single vendor.
8. / Vendor Selection: / All purchase will be awarded to the lowest responsible vendor who meets all the requirements of the specifications. The determination of a responsible vendor and award of tie proposals for like equipment, supplies, or services shall be based upon the following factors: a) capacity to perform, and b) performance history. In the case these factors are equal for award of tie proposals, first preference will be given to suppliers located within the boundaries of District #535 and second, from with the state over out of state. In the case of tie proposals according these criteria, purchases will be determined by a coin toss. Cash discounts will be used in determining the lowest responsible vendor.
9. / Prices: / Prices, terms and conditions must be firm for acceptance for sixty (60) days from the date of proposal opening unless otherwise agreed to by District #535 and vendor.
10. / Quantities: / Quantities shown may be estimates only and orders may be more or less depending on actual requirements and budget limitations.
11. / Exceptions: / Any exceptions to these terms, conditions or deviations from written specifications must be shown in writing and attached to the proposal form.
12. / Tax Exemptions: / Oakton Community College District #535 is exempt from Federal, State and Municipal taxes. Exemption certificates will be furnished upon request.
13. / Equal Employment Opportunity Clause/
Prevailing Wage: / OaktonCommunity College is an equal opportunity employer, and parties doing business with the College must comply with the Equal Employment Opportunity Clause as required by the Illinois Fair Employment Practices Commission. Not less than the prevailing wage shall be paid for labor on the work to be performed as required by law.
14. / Non-Collusion Clause: / The vendor or agent hereby declares that he, nor any other agent of his business, entered into any collusion or agreement relative to the price to be bid. He further declares that no persons, firms or corporations, have or will receive directly, any rebate, fee, gift, commission, etc., or that any employee or Board of Trustee member of Oakton Community College District #535 has any undisclosed interest in the awarding of this contract.
Hewlett Packard or Dell Servers
9)Please include a company profile that includes at least the following:
a)years in business b) number of employees
c)number of locationsd) size of facility e) annual sales
10)Vendors will be required to list (3) references where they have sold similar HP Proliant or Dell PowerEdge servers. Please provide the company name, contact name, phone number, and a description of the project.
11)Because this is a “sealed proposal” we cannot accept proposals over the phone or fax machine.
12)Pricing must include all shipping and handling charges to the College.
13)The College is exempt from all taxes.
14)Based upon past practice, the College may consider payment discount terms. Please see page 1.
15)If your company cannot provide these items, please return the proposal marked “No Bid”.
16)The purchasing department will verify all price calculations. In the event of an error, the total will be adjusted accordingly. The new adjusted total will be used when awarding an item.
17)The proposal will be presented at the Tuesday, August 14, 2007 Board of Trustees meeting. If approved, a purchase order will be issued on Thursday, August16, 2007.
18)The College participates in the following purchasing consortiums:
Educational and Institutional Cooperative Services (E & I)
U. S. Communities, Government Purchasing Alliance
Illinois Department of Central Management Service (CMS)
IllinoisCommunity College System Foundation (ICCSPC)
Illinois Public Higher Education Cooperative (IPHEC).
Midwest Higher Education Compact (MHEC)
Any appropriate discounts and/or special pricing from these consortiums should be applied to this proposal.
19)Proposal results will be posted on the Business Services web site, after the August Board meeting.
20)After the proposal is awarded and a purchase order is issued, the winning vendor will be required to submit to the College a complete order acknowledgement proving that the order has been placed.
21)All technical questions concerning this proposal should be directed to John Wade, Director of Systems and Network Services, at 847-635-2602 or Dan Ridofi, Manager of Systems Administration and Operations, at 847-635-1772 and business related questions should be directed to Wayne Szatkowski, Purchasing Manager, at 847-635-1635.
HP ProLiant DL380 G5
Configuration
Pricing Page and Specifications
Qty / Description / Part # / Unit Price / Extended Price12 / Configurable- HP ProLiant DL380 G5 - Rack Server / $______ / $______
HP ProLiant DL380G5 Server / 391835-B21
Dual Core Intel Xeon 5160 (3.00GHz, 1333 FSB) Processors / 418324-L21
Dual Core Intel Xeon 5160 (3.00GHz, 1333 FSB) Processors (second processor) / 418324-L21
HP 8GB Fully Buffered DIMM PC2-5300 4X2GB Memory / 397413-8GB
Slimline DVD-ROM Drive (8x/24x) / 264007-B21
HP Smart Array P400/256MB Controller / 405132-B21
HP 72GB Hot Plug 2.5 SAS 10,000 rpm Hard Drive / 375861-B21
HP 72GB Hot Plug 2.5 SAS 10,000 rpm Hard Drive (Second Drive) / 375861-B21
HP 1000-W Hot-Plug Power Supply
HP 1000-W Redundant Hot-Plug Power Supply (NEMA) / 399771-001
HP Redundant Hot-Plug Fans
Embedded NC373i Multifunction Gigabit Network Adapter
HP iLO Advanced Pack 1-Server License / 263825-B21
HP Standard Limited Warranty - 3 Years Parts and on-site Labor, Next Business Day
Company:
Signature:
E-Mail:
HP ProLiant DL380 G5
Option Pricing Page and Specifications
8 Core Processor Options.
Only one of these may be chosen. This option may or may not be purchased based on available funding. and may be purchased for one, two, three, four … (up to twelve) of the servers
Note – when submitting your prices for these processor options, please state the total cost of the server based on the specifications noted on page 4with the alternate processors as noted below.
Option 1 Replace the (two per server) Dual Core Intel Xeon 5160 (3.00GHz, 1333 FSB) Processors (418324-L21) with the following. This would create an 8 core server
Qty / Description / Part # / Price per Server1 / Quad-Core Intel® Xeon® X5355 (2.66GHz, 1333MHz FSB, 2x4MB L2 cache) Processor / 437939-L21 / $______
1 / Quad-Core Intel® Xeon® X5355 (2.66GHz, 1333MHz FSB, 2x4MB L2 cache) Processor
(Second Processor) / 437939-B21
Option 2 Replace the (two per server) Dual Core Intel Xeon 5160 (3.00GHz, 1333 FSB) Processors (418324-L21) with the following. This would create an 8 core server:
Qty / Description / Part # / Price per Server1 / Quad-Core Intel E5345 (2.33 GHz, 80 Watts, 1333 FSB) DL380G5 FIO Kit / 437940-L21 / $______
1 / Quad-Core Intel E5345 (2.33 GHz, 80 Watts, 1333 FSB) DL380G5 FIO Kit (Second Processor) / 437940-L21
HP Outlet ID Number
Delivery can be made within ______days.
Did you include a company profile with your bid?YESNO
Did you include three references with your bid?YESNO
Company:
Signature:
E-Mail:
Dell PowerEdge 2950Configuration
Pricing Page and Specifications
Quantity 12 of the following Servers
Catalog Number / Description / Product Code / SKUBase Unit: / PowerEdge 2950:
Dual Core Intel® Xeon® 5160, 4MB Cache, 3.00GHz, 1333MHz FSB / 295W30 / 222-3390
Additional Processor: / Dual Core Intel® Xeon® 5160, 4MB Cache, 3.00GHz, 1333MHZ FSB / 2PW30 / 311-6222
Memory: / 8GB 667MHz (4x2GB), Dual Ranked DIMMs / 8G4D6D / 311-6197
Keyboard: / No Keyboard Selected / 310-5017
TCP/IP Offload Engine Enablement: / Broadcom TCP/IP Offload EngineNot Enabled / NTOEKEY / 430-1765
Riser Card / Riser with 3 PCIe Slots / PCIE / 320-4607
Primary Hard Drive: / 73GB, SAS, 2.5-inch, 10K RPM Hard Drive / 73A1025 / 341-3055
Primary Controller: / PERC 5/i, x8 Backplane, Integrated Controller Card / PERC5I8 / 341-3067
Floppy Disk Drive: / 1.44MB Floppy Drive, Internal, Black / FD / 341-3079
Operating System: / No Operating System / NOOS / 420-6320
Mouse: / Mouse Option None () / NOMSE / 310-0024
NIC: / Embedded Broadcom NetXtreme II5708 GigabitEthernet NIC / OBNIC / 430-1764
Remote Management / Dell Remote Access Card, 5th Generation for PowerEdge Remote Management / DRAC5 / 313-3923
CD-ROM or DVD-ROM Drive: / 24X IDE CD-RW/DVD ROM Drive for PowerEdge 2950 / CDRWDVD / 313-3934
Bezel: / Bezel for PE 2950 (313-3920) / BEZEL / 313-3920
Backplane: / 1x8 Backplane for 2.5-inch Hard Drives / 1X825HD / 311-5745
Documentation Diskette: / Electronic Documentation and OpenManage CD Kit, PE2950 / EDOCS / 310-7415
2nd Hard Drive: / 73GB, SAS, 2.5-inch, 10K RPM Hard Drive / 73A1025 / 341-3055
Hard Drive Configuration: / Integrated SAS/SATA RAID 1 PERC 5/i Integrated / MSR1 / 341-3059
Chassis Configuration: / Rack Chassis w/Sliding Rapid/Versa Rails and Cable Management Arm,Universal () / RPVERSA / 310-7412
Hardware Support Services: / 3Yr BASIC SUPPORT: 5x10 HW-Only, 5x10 NBD Onsite / U3OS / 960-8162
960-8192
970-4070
984-1399
984-1417
Installation: / On-Site Installation Declined / NOINSTL / 900-9997
Power Supply: / Redundant Power Supply with Dual Cords for PowerEdge 2950 / RPS / 310-7422
QtyDescriptionUnit PriceExtended Price
12Dell PowerEdge 2950 Servers$$
Company:
Signature:
E-Mail:
Dell PowerEdge 2950 Configuration
Option Pricing Page and Specifications
8 Core Processor Options.
Only one of these may be chosen. This option may or may not be purchased based on available funding and may be purchased for one, two, three, four … (up to twelve) of the servers.
Option 1 Replace the Base Unit and Additional Processor (Dual Core Intel® Xeon® 5160, 4MB Cache, 3.00GHz, 1333MHz FSB) Processors (418324-L21) with the following:
Base Unit: / PowerEdge 2950:Quad Core Intel® Xeon® X5355, 2x4MB Cache, 2.66GHz, 1333MHz FSB / 295C26 / 222-7342
Additional Processor: / Quad Core Intel® Xeon® X5355 2x4MB Cache, 2.66GHz, 1333MHz FSB / 2PC26 / 311-6968
Price Per Server / $______
Option 2 Replace the Base Unit and Additional Processor (Dual Core Intel® Xeon® 5160, 4MB Cache, 3.00GHz, 1333MHz FSB) Processors (418324-L21) with the following:
Base Unit: / PowerEdge 2950:Quad Core Intel® Xeon® E5345 2x4MB Cache, 2.33GHz, 1333MHz FSB Additional Processor: / 295C23 / 222-7341
Additional Processor: / Quad Core Intel® Xeon® E5345 2x4MB Cache, 2.33GHz, 1333MHz FSB / 2PC23 / 311-6967
Price Per Server / $______
Delivery can be made within ______days.
Did you include a company profile with your bid?YESNO
Did you include three references with your bid?YESNO
Company:
Signature:
E-Mail:
STATE OF ILLINOIS)
) SS.
COUNTY OF COOK)
CONTRACTOR'S CERTIFICATION
Pursuant to Illinois Revised Statutes Chapter 38, Article 33E (Public Contracts), the undersigned certifies that he/she is a duly authorized agent of the contractor submitting the attached proposal to Community College District 535, Oakton Community College and that said contractor is not barred from bidding on this public contract as a result of a violation of either Section 33E-3 or 33E-4 of said statute.
Signed this ______day of ______, 2007
By: ______
Title: ______
Address: ______
______
SUBSCRIBED AND SWORN TO before
me this _____ day of ______,2007
______
Notary Public
Please return this form with your proposal.