Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Oak Bluffs
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 04/13/2013.
Mandatory One-Year Compliance Date: 04/13/2014
Summary of Required Corrective Action Plans in this Report
Criterion / Criterion Title / CPR RatingSE 4 / Reports of assessment results / Partially Implemented
SE 13 / Progress Reports and content / Partially Implemented
SE 18A / IEP development and content / Partially Implemented
SE 24 / Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Partially Implemented
SE 54 / Professional development / Partially Implemented
CR 25 / Institutional self-evaluation / Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 4 Reports of assessment results / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the student records and interviews indicated that there have been occurrences when reports of assessment results were not completed two days prior to the Team meeting to be available to the parent in advance of the Team discussion, when requested.
Description of Corrective Action:
The district's practice is to have the summaries of assessments available 2 days prior to the Team meeting for all evaluation meetings including when the parent does not request copies of the assessment summaries ahead of time. The district will create an assessment assignment sheet which will include the due date of the summary of assessment needs to be completed and available for parents which is at least two days prior to the Team meeting. Training will be provided to all evaluators and special education staff regarding the requirement that assessment summaries must be available two days prior to the scheduled evaluation Team meeting if the parent requests. Speaking to some evaluators, it had been their practice to date the reports on the date of the meeting even though they were completed and made available prior to that date. This practice will no longer continue and reports will be dated when they are completed and available.
Title/Role(s) of responsible Persons:
Donna Lowell-Bettencourt, Director of Student Support Services / Expected Date of Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Training agenda and attendance sheet as well as assessment assignment sheets will be evidence.
Description of Internal Monitoring Procedures:
The Director will randomly select three evaluation packets each month to monitor this process and ensure compliance with this regulation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, provide evidence of the training including the agenda, date(s) the training was conducted and the sign-in sheet. Also provide a copy of the proposed assessment assignment sheet.
By December 20, 2013, the district will conduct an internal review of student records. Review the records of students who had a Team meeting subsequent to the training. Include the number of records reviewed, the number of records in compliance and for all records not in compliance indicate the root causes(s) of the noncompliance and provide the specific corrective action taken with regard to each file.
*The district will maintain the following documentation and make it available to the Department upon request: list student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
09/30/2013
12/20/2013
1
MA Department of Elementary & Secondary Education,Program Quality Assurance Services
Oak Bluffs CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 13 Progress Reports and content / CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicated that parents are not consistently receiving reports on the student's progress towards reaching the goals set in the IEP at least as often as parents are informed of the progress of non-disabled students.
Description of Corrective Action:
Director of Student Support Services will meet with all special education staff to discuss past practice and describe correct practice of issuing progress reports at each general education reporting juncture that report progress toward annual goals.
Title/Role(s) of responsible Persons:
Donna Lowell-Bettencourt, Director of Student Support Services / Expected Date of Completion:
02/01/2014
Evidence of Completion of the Corrective Action:
Agenda and sign in sheets will document staff training in corrective action. Progress reports at the end of the school year and going forward will be monitored for completeness by the Director.
Description of Internal Monitoring Procedures:
Periodic monitoring of progress reports will be undertaken to assure that all students receive the appropriately timed reporting information that addresses every annual goal in the IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, provide evidence of the training including the agenda, date(s) the training was conducted and the sign-in sheet with staff person's title/role.
By December 20, 2013, the district will conduct an internal review of student records subsequent to the training to determine compliance. Include the number of records reviewed, the number in compliance and for all records not in compliance indicate the root causes(s) of the noncompliance and provide the specific corrective action taken with regard to each file.
*The district will maintain the following documentation and make it available to the Department upon request: list student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
09/30/2013
12/20/2013
1
MA Department of Elementary & Secondary Education,Program Quality Assurance Services
Oak Bluffs CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18A IEP development and content / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEPs address the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing for those students whose disability affects social skills development, or whose disability makes him or her vulnerable to bullying, harassment, or teasing, as indicated by the IEP Team evaluation. In the records reviewed of students identified with a disability on the autism spectrum, not all IEP Teams considered and specifically addressed the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing.
Description of Corrective Action:
A training will be conducted on the skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing for those students whose disability affects social skills development, or whose disability makes him or her vulnerable to bullying, harassment, or teasing. Following the training, at each IEP meeting, the Team will discuss the skills and proficiencies needed for the student to avoid and respond to bullying, harassment or teasing and will address these in the Additional Information section of the IEP. Additionally, for students on the autism spectrum, skills and proficiencies needed to avoid and respond to bullying, harassment or teasing will be specifically addressed in a Social Skill Goal on the IEP.
Title/Role(s) of responsible Persons:
Donna Lowell-Bettencourt, Director of Student Support Services / Expected Date of Completion:
01/01/2014
Evidence of Completion of the Corrective Action:
Attendance sheet of the training as well as IEP goals and additional information sections will be evidence.
Description of Internal Monitoring Procedures:
The Director of Student Support Services periodically review students' IEPs to ensure skills and proficiencies to avoid and respond to bullying, harassment or teasing were discussed by the team and addressed in the Additional Information section of the IEP. Additionally, the Director will meet with the Autism Specialist bi-monthly to review IEPs and ascertain that appropriate goals that specifically address the skills and proficiencies needed to avoid and respond to bullying, harassment or teasing are including in IEPs for students on the autism spectrum.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, the district will providence evidence of training including the agenda, date(s) the training was conducted and the sign-in sheet. In addition, for those students whose records were identified by the Department, the district must reconvene the IEP Teams to consider and address the skills and proficiencies needed to avoid and respond to bullying, harassment or teasing. Submit a copy of the IEP and the Special Education Team Meeting Attendance Sheet (N3A) for these students.
By December 20, 2013, the district will conduct an internal review of student records. Review the records of students who had a Team meeting subsequent to the training. Include the number of records reviewed, the number in compliance and for all records not in compliance indicate the root causes(s) of the noncompliance and provide the specific corrective action taken with regard to each file.
*The district will maintain the following documentation and make it available to the Department upon request: list student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
09/30/2013
12/20/2013
1
MA Department of Elementary & Secondary Education,Program Quality Assurance Services
Oak Bluffs CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / CPR Rating:
Partially Implemented
Department CPR Findings:
The student record review indicated that page two of the Notice of Proposed School District Action (N1) did not always address all of the required elements. Specifically, the notices did not list the evaluations used in the IEP Team's determination, any rejected options, and the next steps that are necessary.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review IEP documents to assure that the guiding questions are present in the N1 form; 2) Proofread all N1 forms prior to mailing and edit as needed; 3) Provide discussion and professional development at special education department meetings on proper criteria for narrative.
Title/Role(s) of responsible Persons:
Donna Lowell-Bettencourt, Director of Student Support Services / Expected Date of Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Training agenda and sign in sheets and random sampling of records will be evidence of Corrective Action.
Description of Internal Monitoring Procedures:
Director will complete a random sampling of N1s for evaluations and IEPs on a semi-annual basis. Results of the sampling will be documented and used to determine whether any additional training is needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, the district will provide evidence of training including the agenda, date(s) the training was conducted and the sign-in sheet.
By December 20, 2013, the district will conduct an internal review of student records conducted after the training to determine compliance. Include the number of records reviewed, the number in compliance and for all records not in compliance indicate the root causes(s) of the noncompliance and provide the specific corrective action taken with regard to each file.
*The district will maintain the following documentation and make it available to the Department upon request: list student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
09/30/2013
12/20/2013
1
MA Department of Elementary & Secondary Education,Program Quality Assurance Services
Oak Bluffs CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 54 Professional development / CPR Rating:
Partially Implemented
Department CPR Findings:
Review of documentation and staff interviews indicated that the district does not ensure that all general education staffs are trained on state and federal special education requirements and related local special education policies and procedures.
Description of Corrective Action:
At the start of each year, all general education staff will participate in a training on state and federal education requirements and related local special education policies and procedures. New staffs that begin after the start of the year will complete the training within two weeks of their start date.
Title/Role(s) of responsible Persons:
Donna Lowell-Bettencourt, Director of Student Support Services
Richard Smith, Principal / Expected Date of Completion:
11/01/2013
Evidence of Completion of the Corrective Action:
Evidence will be signed completion of training by each staff member.
Description of Internal Monitoring Procedures:
Principals will confirm with the Director of Special Education when all general education staff have been trained annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to the general education staff on these requirements. Include the agenda, training date, signed attendance sheets indicating the title/role of staff and the name and title of presenter.
Progress Report Due Date(s):
09/30/2013
1
MA Department of Elementary & Secondary Education,Program Quality Assurance Services
Oak Bluffs CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
CR 25 Institutional self-evaluation / CPR Rating:
Not Implemented
Department CPR Findings:
Interviews and documentation indicate that the district does not evaluate all aspects of its program annually to ensure that all students, regardless of race, color, sex, gender identity, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities.
Description of Corrective Action:
The Martha's Vineyard Public Schools will initiate a complete review of its entire School Committee policies and make the necessary additions and changes to existing policies in order to be in compliance with state and federal statute and ensure all protective categories are included in policies. A further update of this review will be submitted in the first program report to be submitted in December 2013.
Title/Role(s) of responsible Persons:
James Weiss, Superintendent
Laurie Halt, Asst. Superintendent / Expected Date of Completion:
11/01/2013
Evidence of Completion of the Corrective Action:
Once the policy manual is completed, all policies will be in compliance with state and federal statute and all protective categories will be included. The evidence of completion will be a revised policy manual that is up-to-date and in compliance with state and federal statute.
Description of Internal Monitoring Procedures:
The Superintendent and Assistant Superintendent will monitor full implementation of a revision to the School Committee Policy Manual. This project will be completed by November 1, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation / Corrective Action Plan Status: Approved
Status Date:05/14/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 20, 2013, submit a copy of the institutional self-evaluation.
Progress Report Due Date(s):
12/20/2013
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Oak Bluffs Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Leah Palmer, ELL Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.
Mandatory One-Year Compliance Date: December 19, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)Criterion & Topic: ELE 17 / Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicate that the district does not conduct periodic evaluations of the effectiveness of its ELE program in developing students’ English language skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: Martha’s Vineyard Public Schools will implement DESE’s District ELE Program Evaluation SY 2013-2014 starting January 2014. An ELE team of educators will be formed by March 2014 to collect and analyze ELL data to determine areas of strengths and challenges, set goals/targets, and monitor progress.