21st Century Maricopa
Meeting Agenda & Minutes
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Meeting Date / October 27, 2010
Meeting Time / 2:30pm – 4:30pm
Rio Salado Conference Center
Live Meeting Link: Click Here
Audio Conference: 480-517-8900 / 800-729-1197 x8
Conference ID: 1379
Required
Attendees /
Alyssa Moniuszko
Jason Martinez
Jim Simpson
Optional
Attendees / Trung Tang
Work Team Name / Mandaotry NSO
Project Website / Click Here
Email This Document To /
Meeting Agenda & Objectives
Recommendation: A08 – Recruitment – Mandatory Orientation (8) R2: Implement a MANDATORY in-person orientation program for ALL first-time, degree, certificate and transfer-seeking students
1. Action Items
2. Agenda Items
3. Next Steps
4. Next Meeting
5. Summary
Meeting Notes· Asked Jason & Jim to give overview with 21CM across district to help get started with recommendation #2
o Look at progress from other teams
o 21st Century charge was given to the council & implementation was also considered.
o Got very involved
§ Went forward with one recommendation, but now working on the in-person section of the recommendation
o From research on 1st recommendation, this seems like a good idea
o Dr. Harper Marinick also supports it
o This may be a good way to bring students on campus
o Possible concern over funding for this recommendation
o Most have been doing in-person orientation as part of student success initiative
§ Dollars from district
§ Also,how can they enforce it being mandatory
§ How do we interpret mandatory?
§ What are the consequences?
o Don’t worry about the funding now
o More successful students if they have in-person orientation
§ Students don’t to ‘optional’
§ Possibly address expectations to make it mandatory
o Maria wants us to move to implementation phase
o Did a lot of work for 1st recommendation.
o Want the team leads to summarize the end result of research and report
§ Have done 99% of work
§ Just need to create a report stating what steps need to happen next & a high level timeline.
o Some of the other components
§ Financial Aid and Debt Management workshops
· Suggest separate process
· May not be appropriate for NSO to be responsible for this
· Maybe move that component to Financial Aid Council
o Don’t need to get into implementation details, but what do we need related to details?
§ Online was the easy piece
§ Lot of different ways to make it mandatory (front-end or back-end of process)
§ This is causing anxiety and uncertainty
§ Implementation plan – dollars to allocate, resources, when to do at each college – those things can wait
§ Can determine how much you want to enforce the ‘mandatory’ NSO
· May be difficult reaching consensus
· Tough to decide
· Can be more than one recommendation
o X% think one thing & x% think another method
§ Many things are included in IT piece of the report
§ Tracking of the cohort will help
· Another 21st Century team worked on this (A09-A11-Student Success through ITS)
§ If students don’t get into cohort, after the 45th day, they are dropped from the cohort.
§ It will track what events the students have completed
§ This council should agree with broadest definition of cohort
o If they are going to change the recommendation at all, they need to get approval from the sponsors
§ Many students don’t know if they are full/part time at the time they register
§ Maybe stay with first time students
o Writing the recommendation for the broadest recommendation, regardless of current resources
o Satisfied with the cohort definition – no modification to the recommendation
o Sub-recommendations:
§ They already have learning outcomes they agreed to speak directly to as part of orientation
· All outcomes happen during ‘orientation experience’
· Challenging to mention all of these occur in in-person orientation
· May be easier to mention that these happen overall, not specifically in the in-person event
o Need to agree on this prior to moving forward
o May be too much information to provide students at first
o CPD class already covers this anyway
o Also need to agree on length of in-person orientation session
o Provide information to the students when they need it – ‘pre-college experiences’
§ Mentoring – does this need to be part of the sub-recommendation or can it just be a table with a signup?
· Can be included in NSO when created/approved
§ Can move Debt Management to Financial Aid
· Can provide brochures to Financial Aid for debt management, etc.
· Financial Aid should be addressed at a high level as part of orientation, but should be addressed in detail by Financial Aid
§ Goal Setting
· Some colleges have built into Advisement process vs. orientation
· Introduction of concept could be done in online piece (college woud have to have a tool such as iGoal, etc.)
§ College Public Safety
§ Tuition payment plan options
§ Student identifications cards
§ MCCCD student support services
o Can they say that the NSO Council has already come up with learning outcomes for these?
§ Can move debt management out, but rest should stay
§ Does the team agree that the sub-recommendations should be included/addressed in some part of orientation
§ Agreement on components
· How do you make it mandatory? What does mandatory mean?
o Options:
§ Literature says its mandatory, advisors guide them to sign them up & leave it at that? 0
· Do this now
· No “teeth”
§ Checklist option – stays on their checklist & advisor can see on their to do list & remind them? 0
§ Orientation is connected to college success class (CPD150 or AAA115) which is part of graduation requirement? 6
§ If don’t do mandatory experiences prior to end of semester, they get blocked/prevented from enrolling in 2nd semester? 4
§ Prevent self-service until NSO completed? 5
§ Prevent self-service in 1st term? 0
§ Prescribed experiences – if don’t comply, get dropped from courses by the 45th day? 0
o Some colleges don’t think of it as blocking enrollment, they don’t allow students to self-serve in the 1st semester
§ Once they have gone through the experiences in their 1st semester, they can self-serve
§ If had capacity, could probably do this
§ Would be good to force advisement (mandatory) as well
§ Students would be glad to have someone else go through registration for them
§ Maybe change mindset – not a negative consequence, but just they way things work
§ Some students don’t like to self-serve anyway
§ Others self-serve students are very comfortable
§ Send mixed messages: open entry/open exit, but not really open
· Making mandatory orientation will not necessarily change this view
· Open = provide access
· We want to set them up for success
· Communication Plan should be part of the implementation plan
o Three recommendations for mandatory definition
· Dollar/staffing implications? Addressed in the first report for online, not in-person
o Would help
o How determine?
§ Look at projected numbers, cohort, and projected numbers per student & extrapolate it
· District IR could provide cohort total and amount of people taking orientation class
§ Advisement & testing did it this way
§ Each team member to provide amount spent per student on orientation & send to Vivian & Barbara for the academic year.
§ Minimally, include a Grade 10 resource across Maricopa
§ Would be ok to not put a financial figure on it. Just mention that it needs to happen with existing college/district budget/funding – at the VP level
· Want this completed by Friday
· No need to meet again
Next Steps· Jim & Jason to sum-up the criteria in a report
o Provide a solid case to make this point
Next Meetings· N/A
Official Summary for Public Website· The team discussed details of the sub-recommendations that are a part of this recommendation. They also agreed upon a few possible definitions of ‘mandatory’ for the orientation course. Jason and Jim will create a draft of the final report to be reviewed by those in attendance today. The team will review and send comments immediately to Jim & Jason so the final report can be submitted by Friday.
Action Items /Who / Assignment / Comments / Due Date /
Jim & Jason / Write final report & send to team members at today’s meeting to review/comment / 10/29
Issue Bin Items /
Issue / Comments /
Executive Summary /
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Clarified Recommendation /
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Clarified Sub Recommendation /
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Consolidated Recommendations /
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Three Pillars Area /
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Strategic Directions /
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How does the recommendation align with the 21st Century Guiding Principles? /
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Review and Analysis Methodology Used /
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Review and Analysis Methodology Detail /
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Work Team Findings/Decisions – Issues, Risks and Mitigation /
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Action items for Implementation of Strategy /
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Measurable Outcomes and Measures of Accountability and Success /
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Estimated Cost to Implement /
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Estimated Savings /
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Cost Impact/Budget Needs Description /
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Additional Considerations/Comments /
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