NSW eTendering – Registration

Date:November 2017

NSW eTendering – Registration

This quickguide contains information on:

  • Register your details
  • Why do I have to register
  • Email notifications
  • Tender types

Register your details

Before you can access detailed tender information and documents you will need to register your details and log in. You are required to enter your email address and a password when either accessing tendering documents or lodging a tender response. The register link can be found on the right of the top tool bar.

When registering for the first time you will be required to complete a number of fields including creating your own password.

Why do I have to register?

The reason that you are asked to register your details when collecting the documentation is simple. Government agencies need to know who they are potentially doing business with in case the specification changes during the course of the tender. When you register you will be asked to include a valid e-mail address. An e-mail message will be sent to this address if anamendment or update to the original information is issued. If you do not take the amendment into consideration in your response that response may be rendered invalid or simply leave your response out of the running. The information you enter will only be used for tendering related matters in accordance with the NSW eTendering Privacy Statement[1]

The information is also used so there is a clear record of exactly who the responding tendering entity is for each tender. When it comes to opening the electronic tenderbox that list is made available to the witnesses (officers present to ensure probity in Government tendering processes) for verification.If you are tendering on behalf of someone else you will have the opportunityto reflect the body that you are tendering on behalf of, for example in a consortium situation, the consortium should be the legal entity lodging the response. However, your registration details will not be changed.

Email notifications

When you complete your registration details the last option asks "Do you wish to receive email notifications of tender processes as they are published on NSW eTendering?"By selecting yes (and subsequently agreeing to the system's 'Terms of Use') you will be shown a new screen that allows you to setup a profile of the kinds of tender opportunities that you would like to be emailed about in future.

Once you have set up your email notification profile you will be able to return to change it (or stop the emails being sent) as required.

Tender types

When tender opportunities are invited they are attributed a 'Tender Type', whichdictate who can participate in that opportunity.Below are the types of tender and a description of the way they work:

  • Request for Proposals: An invitation for expressions of interest/seeking preliminary proposals. In many cases these may be used as a basis for shortlisting tenderers, along with other criteria such as expertise and experience. Prospective tenderers are initially evaluated for their proposal against the relevant selection criteria. A number of those who best meet the criteria are invited to tender.

For complex or some other types of procurement, where the product or service outcomes are highly dependent on the content of the proposals received from tenderers, the outcome may be negotiated.

  • Selective Tenders: An invitation to tender that is made to a limited number of tenderers, from a Pre-qualified Panel. Tenderers are pre-qualified, for an ongoing program of works or services, on a proven record of satisfactory performance in the category for which tenders are sought.
  • Open Tenders:An invitation to tender by public advertisement with no restriction placed on who may tender. Tenderers will normally be required to demonstrate in their tender that they have the necessary skills, resources, experience, financial capacity, and in some cases, licences, accreditations, etc., to fulfil the tender requirements.
  • Invitation To Respond: This is not a tender. The system is being used to invite the public to respond to information published on, or accessible though, this website. Examples would include Environmental Impact Statements, Discussion Papers, registrations for position appointments, etc.
  • Notice: A notice published on this website that relates to procurement or other relevant matters. It does not normally require any formal response. This is not a tender.
  • Pre-Qualified / Invited: Only those directly invited to tender, may obtain an RFT for the purpose of lodging a tender response. Generally this type of tender is used with a pre-qualified register of approved tenderers who have the ability to undertake the particular work or type of work proposed; where there is a limited number of service providers that are known to carry out the work or service ;or in emergency or other restricted situations.

Tenderers have usually been pre-qualified, accredited, or selected for the type of work and financial range. Competitive bids called from a standing offer (panel / period) contracts would also use this type.

  • Expression of Interest for Specific Contracts: An invitation for Expressions of Interest (EOI) for pre-registration of prospective tenderers for a specific work or service. Applicants are initially evaluated against published selection criteria, and those who best meet the required criteria are invited to tender (as tender type Selective).
  • Expression of Interest For Pre-Qualification: An invitation for Expressions of Interest (EOI) for pre-registration of prospective tenders for a type of work or service. Application are initially evaluated against published selection criteria.
  • Single Invitation:This type of limited (invited) tender process applies when only one service provider is invited to tender. It is mainly used for low value, low risk procurement, or where specific circumstances mean that no reasonable alternative or substitute works, product or service exist.

Further information

Further information is available via email from the NSW Procurement Service Centre[2] or on 1800 679 289.

Department of Finance, Services & Innovation

P: 1800 679 289E: |

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