NSPS Guide to Requesting National Surveyors Week Proclamations
What is a proclamation?
A Proclamationis a public or official announcement of an important matter.
Why should I request a proclamation for National Surveyors Week?
A proclamation is a great way to announce the dates and purpose of National Surveyors Week. It’s effective in bringing public recognition to the surveying profession and the vital services surveyors provide regarding the advancement and betterment of human welfare.
How do I request a proclamation?
Contact the state and local government offices from which you would like to request a proclamation to determine the process for each. Use the samples provided in this guide to complete and submit the request.
How long will it take to process my request and receive a proclamation?
Most state and local governments need at least 3-4 weeks to complete the request.
What do I do once I’ve submitted the request?
Make sure you follow-up to confirm receipt of your request and find out how long it will take to complete it, how you will be notified, and if you can schedule a signing ceremony.
What do I do with the proclamation?
If you are able to schedule a signing ceremony, you’ll want to arrange to have several surveyors present. Promote the day and time of the ceremony on community calendars and in local news publications. You’ll also want to make sure a photographer is present to commemorate the event so you can include a photo with any news releases and post them on your website.
Sample request letter
January 1, 2014
City Council
City of [insert name of city]
Address
City, State, Zip
RE: [insert name of state/local chapter]
National Surveyors Week Proclamation
Dear City Council:
Please accept this letter as a request to issue a “National Surveyors Week” proclamation declaring March 16-22, 2014, National Surveyors Week in [insert city or state].
National Surveyors Week was established by the National Society of Professional Surveyors as an annual event to bring public recognition to the surveying profession and the vital services surveyors provide to the advancement and betterment of human welfare. During this week, thousands of professional surveyors throughout the country will take part in local activities designed to introduce a new generation to the profession and highlight the use of technology in their day-to-day work.
A copy of the proclamation is enclosed. Thank you in advance for your support of NSPS and the surveying profession. Please contact me at [insert contact information] if you have any questions.
Sincerely,
[insert your name]
[insert name of state/local NSPS chapter]
[insert your position with the state/local NSPS chapter]
enclosure
Sample proclamations
2012 City of Tampa NSW Proclamation
2013 State of North Dakota NSW Proclamation
2012 State of Texas NSW Proclamation