Notice Inviting Applications For

JHANSI / BHARAT HEAVY ELECTRICALS LIMITED
(FACTORY CIVIL DEPARTMENT )
Phone: 0510 - 2412785, 2412285,2412385 Fax: 0510 - 2412119
Email:/ / / Page 10 of 11
APPLICATION for Registration of Contractors for Civil works.
For works of value upto Rs 2 lakhs

APPLICATION for Registration of Contractors for Civil works.

For works of value up to Rs 2 lakhs (C)

at bhel, JHANSI (U.p.)

TENDER REF : BHEL/JHS/FCX/11-12/08C

FACTORY CIVIL DEPARTMENT

BHARAT HEAVY ELECTRICALS LIMITED

(A Government of India Undertaking)

JHANSI – 284129 (U.P.)

S.No. / Section / Page nos.
01 / NOTICE INVITING TENDER / 03
02. / INSTRUCTIONS TO APPLICANTS / 04
03. / CHECKLIST/ MINIMUM QUALIFICATION CRITERIA / 05
04. / APPLICATION FORM / 06-09
05 / ANNEXURE A: E PAYMENT DETAILS / 10-11

NOTICE INVITING APPLICATIONS FOR

REGISTRATION OF CONTRACTORS FOR CIVIL WORKS IN FACTORY AND TOWNSHIP

Ref: BHEL/JHS/ FCX/11-12/08C

Sealed applications in prescribed format are invited from experienced contractors for registration for following category of works which are carried out regularly in factory area as well as in Township:

Form No. / Nature of work / Value
08-C / All types of Civil construction and maintenance work including building work, Road work , supply of misc. civil items and equipments etc. / Up to Rs 2 lakhs

Application Forms can be downloaded from BHEL website www.bhel.com/list_tenders/index.php or purchased on any working day from the office of the undersigned at a cost of Rs 227/- (Rs. 200 + VAT @ 13.5%) (nonrefundable) in the form of Demand Draft to be made in favour of BHEL Jhansi payable at Jhansi. Last date for obtaining application forms is 16/06/2011, 3:00 PM. In case the application form is downloaded from web-site, the applicant should submit their application along with demand draft of Rs 227/- for the cost of application. The application for registration in the prescribed Performa duly filled in and completed in all respects, should reach by hand/ post/courier before 17/06 /2011, 1:15 PM.

BHEL reserves the right to accept/reject all/any application(s) without assigning any reason whatsoever. For further details please refer to the website mentioned above.

The Contractor who are already registered with BHEL Jhansi in specific Category may not need to further apply.

The performance of registered contractors shall be evaluated after three years. The contractor will be required to submit supporting documents as and when required to continue their registration. Further BHEL may, at its discretion, invite open tenders for carrying out works and the registered contractors shall have to compete with any other contractors who bid for these works. No preferential treatment shall be given to registered contractors during evaluation of price bids.

R K Srivastava

DGM- FCX/TCX

INSTRUCTIONS TO APPLICANTS FOR FILLING UP THE FORM

1. The form should be filled neatly without any overwriting and all details required should be submitted along with the application form.

2. Applicant must furnish following details along with application

(i) Copies of valid registration with statutory authorities viz, PF, ESI, Service Tax and Labour license (in case of 20 or more workers).

(ii) Details of organization and Name (s) of the Owner/ Partners/Promoters and Directors

(ii) Details of Annual Turn-Over and copies of Audited Balance Sheets & I.T.Returns for last 3

years.(year - 08-09, 09-10, 10-11)

(iv) Registration with Central Govt./ State Govt./ PSUs./ Panchayat / other civic bodies

(v) Detail of works that have been executed completely during last 3 financial years (08-09, 09-10, 10-11) along with performance report from the principal employer. Incomplete works shall not be considered in evaluation for eligibility.

(vi) Detail of major projects/ works in hand.

(vii) Qualification detail of applicant/ owner/ partners/ promoters/ employees.

(viii) Major equipments owned by the applicant.

(ix) Self disclosures regarding litigations, liquidated damages, disqualifications pending legal cases etc.

(x) Self certificate that contractor will abide by all statutory & regulatory obligations while carrying out works at BHEL Jhansi .

(xi) PAN and service tax (PAN based) TIN No.

3. Bank A/C Details for e – payment

4. The applicant must sign all the pages of the application form.

5. All applications shall be submitted in the tender box placed at ADM Building CISF Security Gate up to 13:15 hours on 17/06/2011. Applications received late, shall not be entertained.

Checklist / Minimum qualification criteria

Please fill in this check list before submitting your application.

I. / Legal requirements
Sl No. / DOCUMENTS / Essential /desirable / valid License no / validity up to / Enclosed (yes/no)
Labour laws -
(1) / Copy of PF registration number enclosed / Essential
( 2) / Copy of Central Government Labour License enclosed
(3) / Copy of ESI registration number enclosed
II. / Taxation requirements
(1) / Copy of PAN Card enclosed / Essential
(2) / Copy of TIN number enclosed
(3) / Copy of PAN Based Service Tax number enclosed
III. / BHEL works policy requirements
Signature and seal on all pages of application indicating acceptance of BHEL terms and conditions / Essential
IV. / Financial soundness
Sl. No. / Document / Essential/ desirable / Enclosed ( yes /no )
(1) / Income tax returns for last three 3 years enclosed. / Essential
V / Detail of Tools , Plants & Machinery enclosed / Essential
VI / Ability of technical and skilled manpower enclosed / Essential
VII / Self certificate that contractor has not been black listed by any BHEL unit and any other organization where he has worked enclosed. / Essential
VIII / Self Declaration for not been found guilty by a court of law in India for any acts of fraud, dishonesty and moral turpitude enclosed. / Essential
IX / Self certificate for statutory and regulatory compliance enclosed / Essential
X / E- Payment details enclosed. / Essential
X / Qualifying Criteria –
1 / Avg. annual financial turnover for last 3 years ending 31/03/2011 not less than Rs.0.60 lakhs / Essential
2 / Similar completed work in each of last 7 years ending 30-04-2011 should be either of the following. / Any one of (a), (b) or (c) is Essential
(a) / Three similar completed work costing not less than the amount equal to Rs 0.80 lakhs.
(b) / Two similar completed work costing not less than the amount equal to Rs 1.00 lakhs.
(c) / One similar completed work costing not less than the amount equal to Rs. 1.6 lakhs.

APPLICATION FORM

Please complete this form with all the details as required. Use BLOCK Letters to fill the application. In case of any problems in filling up the form, please contact DGM- FCX / TCX BHEL Jhansi. All such requests must reach before 13/06/2011.

1.0 Applicant Particulars

Registration required under name
Constitution or
Legal Status (Whether Individual / Partnership/ Limited Company (Public/Pvt) / PSU/ others) / Submit documentary proof in support of above:
Registered
Address:
Contact Person Name & Designation:
Address for correspondence:
Tel. No. / Fax No.
Mobile No / Email Address:

2. Type of Ownership:

Individual / Partnership / Limited Company (Pvt./Public)
PSU / Govt. Undertaking
Other, please specify ……………………………………………………………

Submit proof in support of above as applicable: Income Tax Return in case of individual/Partnership Deed/ Articles and Memorandum of Association/ Certificate of Incorporation/ Certificate of Registration.

3. Financial Soundness : .Financial soundness of the applicant will be judged on the basis of turnover of last 3 years. Applicant is required to submit I.T. Return for the last 3 years (2008-09, 2009-10 & 2010-11) as well as audited financial statement of accounts for last 3 years.

YEAR / 2008-09 / 2009-10 / 2010-11
3.1 / Turnover Rs /lakhs

4. Applicant is already registered with:

S. No. / Company / Unit/ Location Zone / Registration Number / Validity / Financial limit / Type of work for which registered
1 / BHEL
2 / PSU
3 / CPWD
4 / Central /State Govt.
5 / Others (specify)

Attach attested copy of registration.

5. List of works that have been executed satisfactorily during last 3 financial years along with performance report from the principal employer (Attach details)

S. No. / Name of work / Value of contract / Period of contract / Actual period of completion / Name of principal employer
1
2
3
4

6. Qualifications and Experience of key Management and Technical personnel.

S. No. / Name / Position / Qualifications / Experience (yrs) / Experience in this position (yrs)
1
2
3

7. Company’s Total Technical personnel by Discipline:

S. No. / Discipline / Qualification (Graduate/ Diploma Holder/ ITI) / Number of Personnel
1 / Civil Engineers
2 / Supervisors
3 / Artisans

8. Give details of Major Equipments owned by the applicant:

S. No. / Name of Equipment / Capacity / Nos. / Age/Condition / Remarks
1
2
3

9. List the names of Owners / Partners / Promoters and Directors/Company Secretary / Holder of power of Attorney, as applicable, in the format detailed below:

S. No. / Name of the owners/ Partners/ Promoter & Directors / Company Secretary/ Holder of power of Attorney / Address / Whether owner/ Partners/ Promoter & Directors / Company Secretary/ Holder of power of Attorney / Extent of share holding in the Firm/ Company as the case may be
1
2
3
4

10. Any other disclosures applicant may like to submit regarding litigations, liquidated damages, disqualifications etc.

………………………………………………………………………………………………………

……………………………………………………………………………………………………..

11. Any other detail applicant may like to submit.

……………………………………………………………………………………………………..

self Declaration

I < Name >……………………….. in my capacity as <proprietor, lead partner, director> of

M/S <Firm Name>………….Here by solemnly declare that M/S. <firm name>………………….

1. Has never been found guilty by a court of law in India for any crimes of fraud, dishonesty or moral turpititude

2. Has never been black listed by any BHEL unit or any other organization.

3. Undertakes to abide by all statutory and regulatory requirements while carrying out work at BHEL Jhansi.

DECLARATION :

I declare that the particulars shown herein are true & correct in every detail. I or my partners have not applied for registration in this company in another name. I/ we are well acquainted with all existing Acts, Rules, Regulations, Orders and Bylaws including all statutory Amendments and Enactments of State or Central Government and other local authorities including all labour laws. I/ we agree that the registration is not transferable and the registration does not confer any special rights or privileges on me/ us and that this registration will be without prejudice to the Company’s right to publication of open tender notice in newspapers inviting tenders from time to time for individual works and to the Company’s general terms and conditions of contract. I/we agree to abide by BHEL’s policies and any terms and conditions that BHEL may ask to be followed from time to time. I/ we agree to have e-payment/ electronic funds transfer (EFT)/ RTGS facility with the bank and the details as per Annexure shall be submitted in filled format attached after my/ our registration in BHEL Jhansi. I/ we agree that the registration is liable to revocation or cancellation if it is found at any time that the particulars furnished by me/ us are false.

Signature………………………………..

Name……………………………………

Date…………………………………….

Seal……………………………………..

Annexure A : Payment through E - payment / EFT / RTGS

Please fill below details and enclose (i) Copy of blank cancelled Cheques of your bank account.

(ii) Enclosed authority completed and duly verified by your bankers under their signature and seal (Format attached). (iii) Power of Attorney in your name if authority leis not signed by director/ Partner/ Proprietor of the Company.

TYPE OF REQUEST (Tick One) / CREATE / CHANGE
BHEL Contractor / Vendor / Supplier Code
Company's Name
Address
City
Pin Code
State
Contact Person (s)
Telephone No.
Fax No.
E - Mail ID
Bank Name
Bank Address
Bank Telephone No.
Bank Account No. (IN FULL)
Account Type
Bank's Branch Code
Bank RTGS / IFSC / Swift Code
Enclose blank cancelled Cheques

DECLARATION:-

I as representative / owner of the above named company hereby authorized BHEL, Jhansi to electronically make payments to the designated bank account. I hereby certify that the particulars given above are true, complete and correct.

If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold BHEL / transferring Bank responsible.

This authority remains in full force until BHEL; Jhansi receives & acknowledges written notification requesting a change or cancellation.

Date :-
Authorised Signatory
Designation
Company Seal / Verification by Bank
Note :- All fields are mandatory.

Seal & sign issuing authority Sign, seal & date of contractor

Notice Inviting Applications For

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