NOTICE AND CALL OF PUBLIC MEETING
Governmental Body: Winterset City Council
Date of Meeting: June 1, 2015
Time of Meeting: 7:00 PM
Place of Meeting: City Hall
PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows:
AGENDA:
7:00 1. Call to order, Pledge of Allegiance, roll call, adopt agenda
7:00 2. Reports from City Boards & Departments
7:20 3. Report from Tree Commission
7:30 4. Glenwood Villas planned unit development rezoning ordinance
7:40 5. Paving Project
-Pay Estimate No. 6 - $315,872.15
7:50 6. Request for sewer charge adjustment
8:00 7. Administrator report
8:10 8. Claims
8:15 9. Minutes May 18th meeting
8:20 10. Adjournment
This notice is given pursuant to Chapter 28A, Code of Iowa and the local rules of said governmental body.
DATE POSTED: May 28, 2015
BY:
Title: City Administrator
City Council of the City of Winterset, Iowa met in regular session on June 1, 2015 in accordance with the above Notice and Call of Public meeting. The meeting was called to order by Mayor James C. Olson with the following members of the Council in attendance:
PRESENT: Howard Harrell, John Hunt, Philip Macumber,
Edmund Seaward
ABSENT: Scott Stover
The Mayor called for any additions or deletions to the agenda. A motion was made by Council Member Macumber and seconded by Council Member Harrell to approve the agenda as set forth in the Notice and Call of Public meeting. Roll call vote:
AYES: Seaward, Harrell, Hunt, Macumber
NAYS: None
Whereupon the Mayor declared that the motion carried.
The Mayor stated that the Council would first hear reports from the various Boards & Departments. The Mayor first recognized Nancy Trask and asked for a report from the Library Board. Nancy Trask presented a written report and noted that two months of Library Board minutes and claims were provided to the Council Members for review. Nancy Trask stated that the summer reading program has started with many participants. She also further reported on additional items in her written report.
The Mayor recognized Brenda Hollingsworth and asked for a report from the Madison County Historic Preservation Commission. Brenda Hollingsworth stated that the nomination for the downtown area for the National Register is proceeding. She stated that they held a public hearing at the Courthouse recently, and the next step is the nomination goes to the State review committee. He stated that the State review committee will actually meet in Winterset during the Preservation Summit which will be held June 25th to the 27th. She stated that the Preservation Summit includes 25 workshops with 37 different speakers. She urged Winterset residents to also attend the Preservation Summit.
The Mayor recognized Fire Chief Jayson McDonald and asked for a report from the Fire Department. Fire Chief reported that the Fire Department responded to seven calls during the month of May. He stated that the Fire Station will be used as one of the sites for the Historic Preservation Summit. He also stated that in July the Fire Department will be having an election of officers.
The Mayor recognized Police Chief Ken Burk and asked for a report from the Winterset Police Department. The Chief presented a written report to the Mayor and Council and discussed several of the items in his report. He stated that the John Wayne Museum grand opening went very well with no problems. He also stated that with the recent bike night was a good event with no problems.
The Mayor recognized Myron Hirschman and asked for a report from the Tree Commission. Myron Hirschman presented a written report to the Mayor and Council discussing the Emerald Ash Borer problem. He stated that the tree inventory work has started and should be completed by the end of the summer. He stated that the Tree Commission will be meeting tomorrow to further work on the City’s policy with regards to the Emerald Ash Borer.
The Mayor recognized John Pletchette and asked for a report from the Park & Recreation Commission. Mr. Pletchette stated that the Aquatic Center opening was scheduled for Saturday, May 30th, but cold weather delayed the opening until Sunday, May 31st. Mr. Pletchette stated that they will be having an open house on June 16th on the trail planning and City Park master plan. He stated that the public is encouraged to drop by and view the plans for the Trail Project and also the City Park master plan. Mr. Pletchette also stated that the Madison County Community Foundation awarded a grant of $17,500 for the Jurgenson Bridge Relocation Project.
The Mayor stated that the next item on the agenda is the Glenwood Villas Planned Unit Development rezoning ordinance. The Mayor noted that this ordinance had been given first and second readings at previous Council meetings. Following brief discussion, a motion was made by Council Member Seaward for third reading and adoption of the ordinance. Council Member Macumber seconded the motion. Roll call vote:
AYES: Macumber Seaward, Harrell
NAYS: Hunt
Whereupon the Mayor declared that the motion carried and that Ordinance No. 595 was now duly adopted.
The Mayor stated that the next item on the agenda is the Pay Estimate for the Paving Project. The mayor noted that Pay Estimate No. 6 requests payment in the amount of $315,872.15. The Administrator stated that the Project Engineer has reviewed the work completed by the contractor and recommends approval of this pay estimate. Following brief discussion a motion was made by Council Member Macumber and seconded by Council Member Hunt to approve the following resolution. Roll call vote:
AYES: Macumber, Seaward, Harrell, Hunt
NAYS: None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2015-74
RESOLUTION APPROVING PAY ESTIMATE
2014 STREET IMPROVEMENT PROJECT
WHEREAS the City has previously entered into a contract with Godbersen-Smith Construction Co. for construction of the 2014 Street Improvement Project; and
WHEREAS the contractor has submitted Pay Estimate No. 6 requesting payment in the amount of $315,872.15; and
WHEREAS Snyder & Associates, the Project Engineer, has reviewed said pay estimate and has recommended approval of Pay Estimate No. 6 in the amount of $315,872.15.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Winterset, Iowa that Pay Estimate No. 6 in the amount of $315,872.15 submitted by Godbersen-Smith Construction Co. for work completed on the 2014 Street Improvement Project be hereby approved and the City Administrator is hereby directed to issue payment to Godbersen-Smith Construction Co. in the amount of $315,872.15.
Passed and approved this 1st day of June, 2015.
James C. Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor called for a report on the request for a sewer charge adjustment. The City Administrator stated that Colleen Nicholl had presented a letter requesting an adjustment in the sewer charge for her most recent utility bill. The Administrator indicated that the consumption for the most recent billing period was 9,600 cubic feet which resulted in a sewer charge of $587.85. The Administrator stated that using the standard adjustment policy would result in a revised bill of $169.85 or a reduction of $418. It was noted that the letter indicated that the toilet that was running in the basement had not yet been repaired. The Council directed that the Administrator contact Colleen Nicholl and ask that she get the toilet repaired. Following further discussion, a motion was then made by Council Member Hunt and seconded by Council Member Seaward to approve the following resolution. Roll call vote:
AYES: Macumber, Seaward, Harrell, Hunt
NAYS: None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2015-75
RESOLUTION APPROVING SEWER CHARGE ADJUSTMENT
BE IT RESOLVED by the City Council of the City of Winterset Iowa that the sewer charge for Colleen Nicholl utility bill be reduced by $418.
Passed and approved this 1st day of June 2015.
James C. Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor then called upon the Administrator to present his report at this time. The Administrator stated that Assistant City Administrator is working with a homeowner who lives at 309 W. Benton Street regarding access to a garage this homeowner would like to construct in the rear yard area. He stated that he would like to access this new garage from the alley behind this residence. He stated that the alley is not rocked and is not open to traffic. The Administrator asked if the Council Members have reviewed this request.
The Administrator reported that the experiment to raise the brick sections of the sidewalks in the downtown area is scheduled for June 10th. He stated that they selected an area about 40 feet in length along the west side of the Square to try this procedure. He stated that Iowa Concrete Leveling quoted a price of $1,925 to make this attempt.
The Administrator stated that June 10th at 2:00 o’clock PM is the time for bid opening for the Wastewater Treatment Facilities Improvement Project. He stated that a public hearing on the project is scheduled for the June 15th City Council meeting, and the bid results will then be presented.
The Administrator stated that he recently received the reconciliation payment for the unused portion of the employee health insurance HRA plan. He stated that for the 2014 plan year, the HRA utilization was only 57% of the maximum amount possible, which was less than the 71% utilization for 2013. He stated that the total refund payment was $19,975.52 of which $13,248.55 was for City employees, and $6,726.97 was refunded to the Winterset Municipal Utilities. He stated that this refund was also larger than the $14,324.44 amount received for the 2013 plan year.
The Administrator stated that he was recently told that if there is more than a 10% change in our employee health insurance plan, the insurance company could recalculate the group rates, and we would also likely the grandfather status on our high-deductible HRA plan design. He stated that this would occur if the Winterset Municipal Utilities proceeds with their plan to separate from the City.
The Administrator reported that Glen-Gery Brick Company, the supplier for the bricks for the Library Renovation Project, recently offered a $4,000 refund because of the problems caused by the irregular sized bricks that they had supplied. The Administrator stated that the Project Architect stated that there will be a final change order to reduce the total contract price by this $4,000 amount.
The Administrator reported that he was recently informed by the City Attorney that there could be certain circumstances where the City may be required to provide legal defense for certain traffic violations. He called upon Assistant City Attorney Jonathon Schroeder to further report on this situation. Jonathon Schroder stated that this involves traffic violations in which a jail could be imposed. He stated that a good example would be a violation for passing a stopped school bus. He stated that because the City is writing these State Code violations under a City Code section, the City could be required to provide the defense for violators who cannot afford their own attorney. He stated that the ordinance could be amended to specify only a monetary fine for the violation.
The Mayor called for a report on the claims. Council Member Seaward stated that he reviewed the claims and moved to approve the following list of claims. Council Member Macumber
seconded the motion. Roll call vote:
AYES: Macumber, Seaward, Harrell, Hunt
NAYS: None
Whereupon the Mayor declared that the motion carried.
GENERAL
POLICE:
Iowa Law Enforcement Academy, training 50.00
Madison Co Sheriff’s Office, dispatch service 2,395.83
Payroll Account, salaries 16,740.07
Quality Car Care, car repairs 450.56
Winterset Municipal Utilities, utilities 13.11
FIRE:
Agriland FS Inc., gasoline 311.28
Brittains Std Parts, equip repairs 152.53
CenturyLink, phone service 93.57
Keltek Inc., radio repairs 706.30
MidAmerican Energy Co., gas service 19.64
Plumb Supply, hdw supplies 34.35
Thirst Park, mtg supplies 29.90
Iowa State University, certification fees 150.00
Verizon, cellular service 40.01
Waste Management of Iowa, garbage service 16.00
Winterset Oil Co., gasoline 39.53
ADMINISTRATION:
Payroll Account, salaries 870.00
Payroll Account, salaries 4,069.33
ANIMAL CONTROL:
Payroll Account, salaries 164.64
BUILDING INSPECTOR:
Payroll Account, salaries 1,181.70
TRANSFERS:
Internal Service Fund, reimb internal 2,092.48
AIRPORT:
Winterset Airport Authority, approp 3,234.42
ECONOMIC DEVELOPMENT:
Madison Co Alliance Group, approp 3,416.67
GARBAGE FUND
SOLID WASTE/GARBAGE:
Payroll Account, salaries 604.21
Payroll Account, benefits 450.89
Waste Management of Iowa, garbage service 21,360.00
INTERNAL SERVICE FUND
ADMINISTRATION:
Brandy Decker, cleaning service 200.00
CIT, copier lease 368.30
F & M State Bank, ACH fees 172.50
Halvorson Trane, air handler repairs 1,115.78
Mailfinance, meter lease 1,430.52
Quill Corp, cleaning supplies/office supplies 39.59
Winterset Municipal Utilities, utilities 434.53
ROAD USE TAX
ROADWAY MAINTENANCE:
Iowa One Call, locates 35.78
MidAmerican Energy, gas service 31.79
Payroll Account, salaries 6,573.37
Winterset Municipal Utilities, utilities 5,591.37
STREET CLEANING:
John Deere Financial, equip repairs 69.73
Payroll Account, salaries 443.21
SEWER UTILITY FUND
SANITARY SEWER:
ACCUJET LLC, jet campground line 470.00
Division of Labor Services, boiler inspection 95.00
DXP Enterprises Inc., hdw supplies 123.88
Hawkins Inc., chemicals 1,260.70
Internal Service Fund, reimb internal 1,394.99
Iowa One Call, locates 35.78
Payroll Account, benefits 5,318.84
Payroll Account, salaries 7,125.50
Quality Car Care, truck repairs 489.17
Quill Corp, office supplies 138.24
Sewer Improvement Project fund, transfer 20,000.00
Sewer Revenue Bond Sinking, transfer 13,173.50
UPS, shipping 64.12
Verizon, cellular service 118.21
Winterset Madisonian, pub expenses 31.67
Winterset Municipal Utilities, utilities 6,229.08
SEWER IMPROVEMENT PROJECT FUND
SANITARY SEWER:
Veenstra & Kimm Inc., engineer fees 4,315.18
LIBRARY PROJECT FUND
LIBRARY:
Two Rivers Group Inc., pay estimate #11 36,452.45
SIDEWALK PROJECT FUND
SIDEWALKS: