NOTES OF THE TENANTS’ AND LEASEHOLDERS’
CONSULTATION FORUM

Monday 28th October 2013 at 6.00pm

Directorate / Business Support
Present
Bob Dawe (BD) / Chair
Roger Ludgate (RL) / Vice -Chair
Pam McGowan (PG) / Resident - Ibstock
Glynn Truswell (GT) / Resident - Ashby
Carole Whitfield (CW) / Linford and Verdon TARA*
Mike Green (MG) / Resident - Linford and Verdon
Cath Flanaghan (CF) / Resident - Moira
Pauline Inett (PI) / Resident - Ashby
Kate Nicholls (KN) / Observer Tenants’ Scrutiny Panel
Jeanette Collins (JeC) / Greenhill TARA
Gloria Richardson (GR) / Greenhill TARA
Kath Whittaker (KW) / Willesley TARA
Pat McGinty (PM) / Resident – Ashby
Sheila Sharpe(SS) / Resident – Kegworth
Chris Bolderston (CB) / My Place attendee
Blake Croker (BC) / My Place attendee
Joan Cox (JC) / Linford and Verdon TARA
Denise Collins (DC) / Westfields TARA
Llynda Baugh (LB) / Engagement Officer, Hugglescote Parish Council
Chris Lambert (CL) / Head of Housing Services
Tracy Ashe (TA) / HRA Business Support Team Manager
Nick Jones (NJ) / Resident Involvement Officer
Antony Douglas (AD) / Resident Involvement Officer
Apologies
Lesley Cowleyshaw / Resident
Councillor Roger Bayliss (RB) / Portfolio Holder for Housing
Councillor Derek Howe / Elected Member

* TARA – Tenants’ and Residents’ Association

ITEM / ACTION
1. / Welcome and Apologies
Apologies were noted as above.
2. / Minutes of Last meeting
Minutes need to be amended to include the attendance of JC. JeC was absent from the meeting.Minutes was agreed as correct.
  • Joan Cox to be included as attending.
/ NJ
3. / Code of Conduct
The Code of Conduct was noted and agreed.BD brought the Forum’s attention to the bullet point summary of the Code of conduct displayed on the reverse of the name plaques.
4. / Tenant Bid Funding Request – Llynda Baugh
The Forum welcomedtherequest for £600 from Llynda Baughto fund a community intergenerationalmosaic projectwith residents from Fairfield Court and Donington Le Heath. The project has already attracted Respect Challenge funding and will facilitate a number of workshops for younger and older people to work together to produce a mosaic artwork celebrating and preserving the heritage of the area.
BC volunteered to help with the project
LB thanked the Forum and left the meeting
BD invited a proposer and seconder for the funding request.
  • The Forum voted to support the proposal and requested an update once the project was completed
Action - Llynda Baugh to be notified of outcome / NJ
5. / My Place Training for Young people - Nick Jones
NJ presented the report to Forum members. BC spoke about the benefits of the course.
  • The Forum agreed to commit £830 for the funding ofthe forthcoming My Place course starting on November 11th. Futher funding requests would be considered based on the outcomes of this course and against future demands on the Resident Involvement training budget.
Action - My Place outcomes to be fed back to the Forum.
Forum members to attend My Place training session / NJ
6. / Training Priorities – Chair
BD invited Forum members to divide the £5000 allocated for training between the six Training priority areas contained in the report. BD informed the Forum that the £5000 does not include travel/transport expenses incurred through attending training events and courses.
  • The Forum agreed, in the absence of individual training costs, to prioritise the six training areas in order of importance 1 – 6, with 1 being the most important. The responses should be returned and the outcomes presented at the meeting 25.11.13
  • All training requests at a total cost greater than £50 should be submitted on an agreed training request form to the Forum.
  • All training requests at a total cost less than £50 are not required to be presented to the Forum for approval.
  • A sub group to consider training requests will not be formed
Action – Training priorities to be collated and presented at
Forum 25.11.13.
Action - Format of training request form to be agreed by
Forum. / NJ
NJ
7. / Housing Revenue Account 2014/15 Overview – Chris Lambert
CL presented an overview of the 2014 – 2015 Housing Revenue Account headlines to the Forum.
  • Presentation attached
Action - CL to present further details of the HRA 2014 -2015
income and expenditure at the meeting 25.11.13 / CL
8. / Tenant Conference feedback – Antony Douglas
A number of outcomes emerged from the Tenants’ Conference including:
  • The need for stronger Chair and training.
  • Clear agenda and purpose of meeting.
  • Code of Conduct to be adhered to.
  • Forum and RI achievements to be celebrated.
  • Improved Feedback from Working Groups.
Action - Outcomes of Tenants Conference to be implemented / AD
9. / Forum Thank You Christmas Event – Glynn Truswell and Pauline Inett
GT and PI circulated details of the three preferred venues for the event. BD invited the Forum to vote on the options.
  • The Oddhouse, Odstone (£14 per person, food only)
  • The Hermitage Hotel, Coalville (£23 per person, food only)
  • The Royal Hotel, Ashby (£25 per person, food only)
A discussion took place about entertainment and for somewhere to ‘have a boogie’.
  • The Forum voted based on the information presented for the Royal Hotel to be the venue on the 18th December.
Action - The Royal Hotel to be notified of booking confirmation / NJ
10. / Resident Involvement Budget Update – Tracy Ashe
TA presented the report to the Forum members. A further breakdown of refreshment costs was requested.
Action – Refreshment costs to be presented at meeting
25.11.13 / TA
11. / Working Groups Update - NJ
NJ referred the Forum to theWorking groupsupdate circulated to members.
Not all of the Working Groups hadelected representatives to update members of the forum.
Housing Management Working Group had requested more information about the role of the ‘elected representative’. Members of the HMWG present suggested that the meeting minutes circulated to Forum members would be a sufficient update.
BD noted that the decision to elect tenant representatives from each of the Working Groups had been proposed and voted by the Forum itself.
NJ to attend the Older Persons Service Working Group 30.10.13 to explain purpose of elected representative and invite nominations.
Andrew Wallace, Senior Housing Officer, to provide HMWG feedback to the Forum at the next 25.11.13
12. / Communications
Covered by the Working Group Updates item.
13. / Forward Plan
November
  • EMTPF and TPAS presentations
  • Tenant Scrutiny Panel Update
  • Nominations to Outcome Based Monitoring subgroup
  • Budget
  • Training requests
  • Communications – Working Group Update
January 2014
  • Compact/Resident Involvement Agreement actions review
  • Training priorities for 2014/15
  • Tenant Scrutiny Panel - Pilot Inspection report
  • Budget
  • Training requests
  • Communications - Working Group Update
February 2014
  • Outcome Based Monitoring feedback
  • Budget
  • Training requests
  • Communications - Working Group Update
March 2014
  • Compact/Resident Involvement Agreement actions review
  • Budget
  • Training requests
  • Communications - Working Group Update
Action - 2014 – 2015 meeting dates to be deferred to meeting
25.11.13
13. / Any other Business
None. / Forum