Request for Quotation “RFQ”

Karwan Sabz Agrciculture company (KSAC) is a privatly owned company, registered with AISA. It is located in Mazar Sharif and provides both services and products to local farmers. The company was established in 2011. KSAC sells imported seeds, pesticides, stablishment of Greenhouse and fertilizers in Mazar-e-Sharif, Jowzjan and Badakhshan provinces.

1.  Issue Date / 30-June-2016
2.  Title / Provision of Green House Equipment
3.  Quotation # / RFQ-001-2016
4.  Deadline for Receipt of Quotes. / 10-July-2016
5.  Point of Contact / Hamidullah Samadi
E-mail:
6.  Basis for winner / An Offer will be made based on the Lowest Price, Technically Acceptable Source Selection process. The award will be issued to the responsible offered submitting the lowest evaluated price that meets or exceeds the acceptability.
7.  Anticipated Award Type / An award resulting from this RFQ will be Contract. The period of this agreement will be for three months.
8.  Compliance with Terms and Conditions / Vendor shall be aware of the general terms and conditions for an offer resulting from this RFQ. The selected vendor shall comply with all Representations and Certifications
9.  Submission Guideline / The quote can be in English, comprised of one hard-copy indicating the RFQ number, title, and closing date, The quote must be delivered to the below address by not later than 10-July-2016 (4:00 PM) to: Mazar-e-Sharif city , North shrine of Hazrat Ali, Opposite of Noor Business Center, Karwan Sabz Agricultural Co.
The quote form which is attached with FRQ shall be places in a sealed envelope (signed and stamped) clearly marked “Quote for RFQ-001-2016 for Green House equipment, it will be only opened in the presence of the KSAC selected Bid Opening Committee.
10.  Technical Specifications and requirements for Technical Acceptability / ·  Offer lowest price that is fair and reasonable for provision of greenhouse equipment and concentrate specified in Attachment A
·  Quotations from construction and other companies that are not working in relevant business firms will not be considered.
·  Vendor should commit to provide same variety specified in attachment.
·  KSAC/ has the right to reject the equipment if don’t match the RFQ specification.
·  Provide Quotation in AFN
·  Provide fixed price for duration of at least 1 month
·  Accept the Terms and Conditions on page 9 of this RFQ
·  Provide complete, signed, and stamped quotations
·  Considered vendor should be able to provide sample(s)
NO / Item / Description Specification / Delivery location / Unit / Quantity / Unit Cost (AFN) including / Total Cost (AFN)
1 / Pipe (Galvanize) 2 in / 2 inch (4ml thickness) / Mazar / PC 6 m / 1,350
2 / Pipe (Galvanize) 1.25 in / 1.25 inch (4ml thickness) / Mazar / PC 6 m / 750
3 / Pipe (Galvanize) 1 in / 1 inch (4ml thickness) / Mazar / PC 6 m / 450
4 / Plastic sheet / 200ml micron 5% UV + AB (8 meter wide) with 5 year guarantee / Mazar / Set (50m) / 50
5 / Hod (Galvanize) / 70 cm wide / Mazar / Meter / 750
6 / Wooden plate / 5 cm wide, 2 m length, 5 cm diameter / Mazar / Piece / 4,500
7 / Wire (Galvanize) / 3 Millie / Mazar / Kg / 3,000
8 / Greenhouse net (inset proof net) / 4m wide, 50 me length / Mazar / Set (50m) / 15
9 / Clift / 1 inch (500) and 2 inch (500) / Mazar / Piece / 15,000
10 / Sapale cement / concrete footing and Size (50 *50)CM / Mazar / Piece / 600
11 / Nail (Galvanize) / 2 inch / Mazar / Kg / 30
12 / Nut and bolts / 20 ml / Mazar / Kg / 75
13 / Heating system / Heating system for 400 sqm (1 greenhouse is 400 sqm). Total is 15 greenhouse in area of 6000 sqm / Mazar / Full set / 15
14 / Drip irrigation system (full) / Drip irrigation for 400 sqm (1 greenhouse is 400 sqm). Total is 15 greenhouse in area of 6000 sqm / Mazar / Complete system / 15
15 / Cotton wire for plants tied / (4ml) / Mazar / Meter / 10,500
16 / Lock metallic for door / Metallic door large size / Mazar / Piece / 45
17 / Seed tray (plastic) good Seed tray / Best quality and 75 holes / Mazar / Piece / 300
18 / Peat moss / (compressed) / Mazar / Kg / 1,500
19 / plastic mulch / (black cooler 120 cm weight ) / Mazar / Meter / 9,300
20 / Melon F1 –Hybrid Seed / SAKATA(Glamour or Gordes.)ENZA ZADAEN Seerena) Variety / Mazar / Each Packet has 100 seed / 300
21 / Digital Thermometer / Normal size thermometer / Mazar / Piece / 30
22 / Digital EC meter / Specifications: of theEC506 PocketEC Meter
Electrode extends to 3.15”
Range: 0.0 to 20.0 EC
Resolution: 0.1 EC
Accuracy: +/- 0.2 ECEnvironment: 0 to 50 C
Power: 1 “9-volt” battery
Size: 6.2” x 1.5” x 1.3” (158 x 40 x 34 mm) / Mazar / Piece / 1
23 / Digital PH meter / For soil test and water test / Mazar / 1
24 / Refractor meter / Test the Sugar % or ATC for the melone / Mazar / Piece / 1

Note: Please consider government tax as well.

Attachment A.1: Cover Letter

On Company Cover Letter

TO: Karwan Sabz Agricultural Company

Date / /

We, the undersigned, provide the attached quote in accordance RFQ # ______dated ______Our attached quote is for the total price of ______(figure and in words).

I certify a validity period of ___days for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications.

Name and Title of Signatory: ______

Name of Firm: ______

Address: ______

Telephone: ______

Email: ______

Company Seal/Stamp:

Additional Information
No / Description / Question / Response
1 / Validity of Bid Price
Bid must be valid for at least 30 days. /  30 Days  No
2 / Payment terms
Payment will be processed within 30 working days from the date of correct invoice submitted? /  Accept  Not Accept
4 / Period of Fixed Price
The price will be fixed. /  Yes  No