Advantage
Behavioral Health Systems
MENTAL HEALTH, DEVELOPMENTAL DISABILITIES, AND ADDICTIVE DISEASES SERVICE BOARD MEETING #214
June 24, 2014
BOARD MEMBERS PRESENT
Frusanna Hayes – MorganLinda Vinson – Walton
Melanie Villalta - Athens-ClarkePat Ellis – Jackson
Doc Eldridge – Athens-ClarkeDennise Grayson – Oconee
Mae Davis – ElbertMary Jo Matthews – Madison
BOARD MEMBERS ABSENT
Shirley Segars – Barrow(EX)R. Charles White – Walton(EX0
Vacant – JacksonVacant – Oglethorpe
Vacant – GreeneVacant – Athens-Clarke
Vacant – Barrow
ADVANTAGE BEHAVIORAL HEALTH SYSTEMS STAFF PRESENT
O. J. BookerSteve Barber
Janice CallawayBarbara Geter
Sherrie MaxwellElizabeth Stewart
Brenda SmithTaylor Yates
Terri WeimortsEvan Mills
Erica Jones
The meeting was opened by Melanie Villalta, Community Service Board (CSB)Chairperson.
1.0ACTIONS
1.1Motion to approve the agenda. Moved (Linda Vinson); Seconded (Mae Davis); Passed (Unanimously).
1.2Motion to accept the minutes of the May 27, 2014 CSB Meeting. Moved (Doc Eldridge); Seconded (Frusanna Hayes): Passed (Unanimously).
1.3Motion to revise the agenda to include Board Assessment Results. Moved (Pat Ellis); Seconded (Mary Jo Matthews); Passed (Unanimously).
1.4Motion to adjourn. Moved (Mary Jo Matthews); Passed (Unanimously).
2.0CSB EMPLOYEE AWARD
2.1Linda Vinson, Staff Support Workgroup presented a plaque for Virginia Flanagan. Ms. Flanagan was employed with Women Services. She retired in May 2014 with fifteen (15) years of dedicated services.
3.0PRESENTATION – INTENSIVE CASE MANAGEMENT (ICM)
3.1Terri Weimorts reported on the ICM team which is a collaboration between ABHS and Serenity Behavioral Health Systems. ICM services include the utilization of best practices to provide services to adults with severe psychiatric disabilities or co-occurring disorders focusing on maintaining clients in the least restrictive environment possible. The focus of the interventions include assisting individuals with: 1) developing natural supports to promote community integration; 2) identifying service needs; 3) referring and linking to services and resources identified through the service planning process; 4) coordinating services identified on the IRP to maximize service integration and minimize service gaps; and 5) ensuring continued adequacy of the IRP to meet his/her ongoing and changing needs. Advantage will serve the Clarke, Elbert, Greene, Morgan and Oglethorpe counties. Generally services are offered individually in the client’s home and can also be offered in groups, by phone, and at Advantage as needed.
4.0REPORTS FROM CSB DIRECTOR
4.1Mr. Booker reported that the Peachstate Information Network (PIN) has negotiated a new five (5) year contract with Qualifacts for the Carelogic Electronic Medical Record.
4.2Mr. Booker noted that ABHS anticipates a visit from the Commission on Accreditation for Rehabilitative Facilities (CARF)in late August.
4.3Mr. Booker noted that ABHS is analyzing proposals to outsource the Medication Program. This issue will be addressed in details at a later date.
4.4Mr. Booker reported ABHS was presented and recognized today as the Community Partner of the Year Award. The Winder Probation Office, Department of Corrections (DOC) submitted the nomination. The Board recommended submitting a press release to the local newspapers regarding the recognition; Mr. Booker will follow up.
5.0NEW BUSINESS
5.1ADMINISTRATIVE REPORTS (Received in Board packages for review.)
5.1.1Sherrie Maxwell, Chief Operating Officer reported theMTM Readiness Project will be piloted in Walton County beginning July 1, 2014. Customer Service Training was conducted on June 23rd and Centralized Scheduling Training will be held on June 25th. She, Laurie Wilburn Bailey, Clinical Director and Tarin Tripp, Senior Operations Manager are working diligently to get the project going. Advantage will host an Open House in Walton County on July 29th to inform the community and stakeholders of the changes being made for improving access for our clients.
6.0OLD BUSINESS
6.1Ms. Villalta requested the ballots for the 2015 Slate of Officers. The Board unanimously voted to appoint the following: Doc Eldridge – Chairman; Linda Vinson – Vice Chairperson; and Dennise Grayson – Secretary. The officers will be sworn in at the next meeting.
6.2Ms. Villalta reported the 2015 CSB Strategic Plan is incomplete. The plan will be distributed to the CSB for review prior to approval and will be addressed at the next meeting.
6.3Pat Ellis, Jackson County CSB Representative distributed and reported on the results of the 2014 ABHS Board Assessments and the ABHS Self-Assessment for Board Members. Nine of the ten (10) board members completed the assessments. The overall score rating was 4.46.
6.4Ms. Ellis distributed the Board Demographics for CARF Summary Form and requested that it be completed and submitted to the Administrative Office.
7.0BOARD REPORTS
7.1Finance Work Group– Linda Vinson, Workgroup Chairperson reported they met today. Art Davis presented the financial report for the period ending May 31. 2014. He distributed the proposed 2015 budget for review and approval. Steve Barber, Chief Financial Officer (CFO) summarized the budget comparing FY2014 to FY2015. There will be some major changes to the budget including termination of the Healthcare Staffing (HCS) contracted and transportation services, employee benefits, and the MTM project.
7.2Recruitment & Retention Work Group– no report requiring an action. Ms. Hayes agreed to Chair the Work Group during the upcoming year.
7.3Advocacy & Awareness Work Group– no report requiring an action.
7.4Bylaws and Policy Work Group– Ms. Ellis, Chairperson reportedthat the workgroup met via a conference call, reviewed the following ABHS policies:
300.110 Health and Safety: Medical Emergencies
300.115 Health and Safety: Natural Settings
300.130 Health and Safety: Safety Devices and Practices
300.140 Health and Safety: Tobacco-Free Campus
300.145 Health and Safety: Disaster Response Plan
300.150 Health and Safety: HIV Education, Counseling and Testing
300.200 Health and Safety: Infection Control – Overview
300.202 Health and Safety: Infection Control – Use and Storage of Hazardous Material
300.205 Health and Safety: Infection Control – Overview of Preventive Strategies
300.210 Health and Safety: Infection Control – Service Sites
300.215 Health and Safety: Infection Control – Contact Infections
300.218 Health and Safety: Infection Control – Anthrax
300.220 Health and Safety: Infection Control – Prevention of Cytomegalovirus
300.225 Health and Safety: Infection Control – Hand Washing
1500.000 Human Resources: Equal Employment Opportunity and Non-Discrimination
1500.001 Human Resources: Sexual Harassment
1500.002 Human Resources: Smoking Policy
1500.003Human Resources: Personnel Management Policy Development Review
1500.004Human Resources: Delegation of Authority
1500.005 Human Resources: Assignment of Duties
1500.006 Human Resources: Third Party Involvement in Employment Issues
1500.007 Human Resources: Administrative Closing of Offices
1500.008 Human Resources: Workplace Violence
1500.009 Human Resources: Employee Educational Reimbursement
Attachment 1 – Statement of Understanding Regarding Continued Employment
Attachment 2 – Continuing Education Application Form
1500.010 Human Resources: Teleworking
Attachment A – Teleworker Self-Assessment
Attachment B – Telework Schedule
Attachment C – Georgia Teleworking Agreement Form
1500.011 Human Resources: Children and Pets in the Workplace
1500.012 Human Resources: Motor Vehicle Request (MVR) for Driver Eligibility
Attachment – MVR Request Authorizations
7.5Rights of Persons Served Work Group– no report requiring an action.
7.6Board Education & Planning Work Group– no report requiring an action.
7.7Ad Hoc Friends of Advantage Committee –Ms. Villalta reported the Annual Giving Campaign has kicked off and responses are being received. The next upcoming event is ‘The Afternoon Tea’, August 16th at the Commerce Civic Center; she encouraged participation.
7.8Staff Support Work Group – no report requiring an action.
7.9CSB Association Update –no report requiring an action.
8.0REPORTS FROM THE CSB CHAIRPERSON
8.1No business to report at this time.
9.0PUBLIC ACCESS
9.1No one present to address the Board.
10.0ADJOURNMENT
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DATEAPPROVED BY: Dennise Grayson
SECRETARY
______
SUBMITTED BY: BRENDA SMITHAPPROVED BY: Melanie Villalta
CHAIR PERSON
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