MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: North Shore Regional Vocational Technical

CPR Onsite Year: 2012-2013

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 04/24/2013.

Mandatory One-Year Compliance Date: 04/24/2014

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 22 / IEP implementation and availability / Partially Implemented
CR 7 / Information to be translated into languages other than English / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 22 IEP implementation and availability / CPR Rating:
Partially Implemented
Department CPR Findings:
Special education staff interviews indicated that the 9th grade Exploratory Vocational teachers are not informed of their specific responsibilities with regard to the implementation of students' IEPs and the specific accommodations, modifications, and supports required by those students. An interview with the special education administrator verified that the 9th grade Exploratory Teachers receive only a roster identifying students with IEPs by name.
Description of Corrective Action:
The issue is that interviews indicated that the 9th grade Exploratory teachers were not informed of their specific responsibilities with regard to implementation of IEPs because they were not given the summary of each student's IEP, but rather just a roster of the students in each of their groups identifying those students in the special education program.
Our proposed corrective action is that the 9th grade Exploratory Vocational teachers will be given access to, and copies of, all special education students' IEPs in order that they are informed of their specific responsibilities with regard to the implementation of said IEPs, as well as of the specific accommodations, modifications, and supports required by students who have IEPs. At the beginning of each school year, prior to 9th grade students beginning their Exploratory program, the special education secretary will scan all of the 9th grade IEP summaries and make a secure folder in Google Docs containing all of them. Every 9th grade Exploratory teacher will then be emailed this file with all of the freshman IEPs, prior to the 3rd week of school when Exploratory begins. The email from the special education department will have a "request read receipt" attached to it, to ensure that teachers received this file. There will also be a confidential binder kept in the special education department containing all of the freshman IEPs, for the Exploratory teachers to access in hard copies.
Before each Exploratory rotation the special education secretary will send out a confidential class list of the particular students in a given freshman group, denoting by an asterisk which students have IEPs. Then the teacher can read, from their file of IEPs, the specific ones they need for that group of students during that particular Exploratory rotation.
Vocational teachers will be trained at the beginning of the year on the new process and procedures to learn how to access information about their responsibilities with students who have an IEP. Throughout the school year, teachers will be able to contact any particular student's liaison, with any questions or further information they may require in order to understand individual student's accommodations, modifications, or supports.
Whenever a special education student has a new IEP developed or has his/her IEP revised, the new IEP information will be scanned and replace the outdated IEP in the secure file. The special education liaison will then notify the Exploratory teacher that a new IEP has been developed for a particular student via email - again with "request read receipt" to ensure that teacher receives the updated information, so that they can access it in their folder of IEPs. At the beginning of the year, special education liaisons will also be trained in the new procedures to ensure that 9th grade exploratory teachers are informed when a new IEP is developed or an existing IEP is revised for one of their students.
Title/Role(s) of responsible Persons:
Mary Kroesser
Administrator of Special Education / Expected Date of Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
Evidence to show completion of the proposed corrective action will consist of a copy of the binder containing all of the 9th grade IEPs, a copy of the secure file in Google Docs containing all of the 9th grade IEPs, a training agenda and an attendance sheet with signatures of all of the 9th grade Exploratory teachers indicating that they participated in a training at the beginning of the 2013-14 school year to learn how to access the IEPs, as well as about their responsibilities with regard to implementation of IEP and of the specific accommodations, modifications and supports required by students who have IEPs, an attendance sheet and training agenda indicating that special education teachers understand the new procedures when they develop or revise and IEP and their responsibility to inform the vocational teacher of changes and finally, evidence via collection of the emails and receipt of emails sent out to Exploratory teachers showing that the secure file containing IEPs was received by all 12 of the 9th grade exploratory teachers.
Description of Internal Monitoring Procedures:
To monitor this process, the special education administrator will first ensure that the IEP file has been developed at the beginning of each year. The administrator will conduct the annual training, and check that each teacher receives the necessary IEPs, by regular check-ins with 9th grade Exploratory teachers, and collection of their email responses indicating that each received the secure file containing the freshman IEPs. The administrator will ensure that the special education secretary sends class lists out in advance of each Exploratory rotation informing teachers which students in a given group have IEPs. The administrator will also make certain that when a new IEP is developed or an IEP is revised, that the secretary uploads the changes to the secure file and that the Liaison informs the Exploratory teachers about the changes,via collection of the emails or memos sent by the Liaison to the Exploratory teachers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 22 IEP implementation and availability / Corrective Action Plan Status: Approved
Status Date:05/28/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence that staff have been trained on the new procedures to ensure that Exploratory teachers have access to student's IEP's. Examples of evidence can include sign-in sheet and meeting agendas. This progress report is due September 30, 2013.
Please identify IEPs developed between October and December of 2013 and ensure that relevant staff has added the documents to the district's shared drive for Exploratory teachers to access. Please submit a narrative description of the results. Should the district identify inconsistencies within the procedures, please explain why and initiate any necessary corrective action. This progress report is due December 20, 2013.
Progress Report Due Date(s):
09/30/2013
12/20/2013

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MA Department of Elementary & Secondary Education,Program Quality Assurance Services

North Shore Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 7 Information to be translated into languages other than English / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of documentation indicated that the district has a system for determining which parents and guardians with limited English skills need translated material. However, a review of student records as well as interviews with administrators indicated that translated important information and documents are not always disseminated to parents who require translations.
Description of Corrective Action:
The district has taken the following steps to ensure that important information and documents requiring translation will be disseminated to parents who require translations:
September Annual Staff training
Annual update list of identified students requiring translations will be distributed to faculty and administrative support staff.
Translations of important documents will be available through our website.
Translation Log in students file
Title/Role(s) of responsible Persons:
Vera Skinner Director Of Student Services / Expected Date of Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
Agenda and attendance of staff training
Communication sent by ESL Specialist in September to faculty and administrative support staff.
Copy of Translation Log
Description of Internal Monitoring Procedures:
The Director of Student Services will ensure that the district's personnel are annually trained in September. This training will be combined with other district mandated trainings. The Director of Student services will review the training attendance log. Also, the Director will periodically review the translation logs and meet with the ESL Specialist to ensure that the appropriate documentation has been distributed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into languages other than English / Corrective Action Plan Status: Approved
Status Date:05/28/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of the training conducted for all staff on the district’s procedures to secure translated materials. Evidence of training can include sign-in sheets and/or meeting agendas. This progress report is due September 30, 2013.
Please submit a narrative description of the results of the review of the translation log. Should the district identify translations that were not provided to families, please remedy and provide evidence of the corrective actions taken. This progress report is due December 20, 2013.
Progress Report Due Date(s):
09/30/2013
12/20/2013
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

North Shore Regional Technical High School

Corrective Action Plan Forms

Program Area: English Learner Education

Prepared by: North Shore Regional Vocational Technical High School

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: December 20, 2014

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: ELE 3-Initial Identification
/ Rating: Partially Implemented
Department CPR Finding: A review of documentation, student records, and staff interviews demonstrated that the district does not assess all incoming students whose home language is not English in the areas of reading, writing, speaking, and listening to identify students who may be English Language Learners. The district conducts a file review of these students’ records and a student interview to determine if an initial assessment in the four modalities is warranted.
Narrative Description of Corrective Action: The District did have a procedure for assessing students whose home language is not English; unfortunately not ALL students were assessed with the WIDA W-APT, as we did not assess students who were born in the United States or those who were educated since the first grade in the United States.
For the corrective action, the District will implement a revised procedure for assessing ALL students whose home language is not English. In the summer, when the incoming 9th10th, and 11th grade students are accepted to our school, each family will be given a Home Language Survey included in the acceptance packet. The Student Services secretary will receive the completed surveys and submit them to our ELL Specialist in order for her to identify ALL students whose home language is not English. Students from the identified families will be both interviewed by the ELL Specialist and then assessed by her using the WIDA W-APT. Throughout the school year, as any additional students are accepted to the school, the above described process will be implemented.
Our ELL specialist (Maureen Robinson) is licensed as an ESL teacher through the DESE (in addition to holding licenses as a Speech/Language Pathologist and a Reading Teacher), has been trained in the administration of the WIDA W-APT, as well as in ACCESS for ELLs. From the results of the WIDA W-APT in conjunction with collaboration with the ELL Administrator, students will be identified and coded LEP, as appropriate. Any student who requires ESL instruction will then be scheduled with an ESL teacher, and participate in sheltered English immersion instruction.
Title/Role of Person(s) Responsible for Implementation: Vera Skinner, Director of Student Services / Expected Date of Completion for Each Corrective Action Activity: March 31, 2014
Evidence of Completion of the Corrective Action: These revisions to our current procedures will be submitted in the form of a district ELL program policy.
Description of Internal Monitoring Procedures:
Internal monitoring will be done via the compilation of a document summarizing the list of students whose home language is not English, the date of administration of the WIDA W-APT, the results of the assessment, the list of students coded as LEP, and the instruction plan for each student. Also, we will continue our practice of filing the completed Home Language Surveys and any screening results in the each student’s record. The ELL Administrator will monitor these procedures, via record reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The district reports that it will assess all students whose home language survey indicates another language other than English as the primary language of the home. The district also reports that it will be the Student Services secretaries who will process these home language surveys as they are come in and that an ESL-licensed teacher will administer the W-APT for purposes of initial identification. The Department accepts the district’s corrective action to remedy the non-compliance identified during the 2012-2013 Coordinated Program Review. No further progress reports are due for this criterion.
Progress Report Due Date(s): No further progress reporting is required.
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW

Charter School or District: North Shore Technical Vocational High School

Corrective Action Plan Forms

Program Area: Career Vocational Technical Education

Prepared by: North Shore Technical Vocational High School

CAP Form will expand to as many lines as necessary. Before completing and emailing to , please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: April 16, 2014

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 20 / Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report, which includes details specific to each program, to Superintendent O'Connell, under separate cover. It is understood that a new facility will be open soon, so it is recommended that the district concentrate on and correct safety concerns in the shops that represent immediate dangers to students and faculty.
Narrative Description of Corrective Action: We have corrected all concerns stated in the CVTE CPR – Safety Survey Report for the safety inspection. David Edmunds conducted a follow-up inspection on March 22, 2013 and found all identified safety hazards have been corrected.
Title/Role of Person(s) Responsible for Implementation: Carol Sullivan
Vocational Director / Expected Date of Completion for Each Corrective Action Activity: completed as of March 22, 2013 (see attached letter)
Evidence of Completion of the Corrective Action: David Edmunds’ letters dated March 27, 2013 ( attached )
Description of Internal Monitoring Procedures: All safety concerns are monitored on a daily, weekly and monthly basis as needed by the Vocational Director, CTE instructor and Facilities Manager.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No Progress Report required.
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

(To be completed by school district/charter school)
Criterion & Topic: CVTE 21 / Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional facilities and equipment used for career/vocational technical education meet current occupational standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report, which includes details specific to each program, to Superintendent O'Connell, under separate cover. It is understood that a new facility will be open soon, so it is recommended that the district concentrate on and correct safety concerns in the shops that represent immediate dangers to students and faculty.
Narrative Description of Corrective Action: We have corrected all concerns stated in the CVTE CPR – Safety Survey Report for the safety inspection. David Edmunds conducted a follow-up inspection on March 22, 2013 and found all identified safety hazards have been corrected.
Title/Role of Person(s) Responsible for Implementation: Carol Sullivan
Vocational Director / Expected Date of Completion for Each Corrective Action Activity: completed as of March 22, 2013 (see attached letter)
Evidence of Completion of the Corrective Action: David Edmunds’ letters dated March 27, 2013 ( attached )
Description of Internal Monitoring Procedures: All safety concerns are monitored on a daily, weekly and monthly basis as needed by the Vocational Director, CTE instructor and Facilities Manager.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21 / Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No Progress Report required.

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