North East Basketball Board Constitution
DESIGNATION:
The name of the association shall be the North East Basketball Board” and in Irish as “Cumman Cis-Pheile Thoir Thuaidh”, hereinafter referred to as the Board or the “NEBB”.
Its colours, logos and acronym shall be stated in Appendix 2.
1.0 STATUS:
The Board shall be a member to Irish Basketball Association Limited. Trading as Basketball Ireland (B.I.).
2.0 Purpose:
The Area Board’s purpose is to “promote”, to “manage”, to “Represent the views of the Clubs within its jurisdiction ” as defined in Appendix 1, (Jurisdiction), “to “Prepare development Plans”, to “Formulate and Approve Rules that will promote and encourage the development and playing of basketball at Club and Area Board level in accordance with the rules and regulations as laid down by National Area Board Committee (NABC) and or the Council of Basketball Ireland and or the Board of Basketball Ireland.
3.1 RESPONSIBILITIES:
The NEBB is responsible, within its Jurisdiction, for:
3.2 The creation of:
· A safe environment for basketball and the members of affiliated clubs
3.3 The development of:
· Local Rules and Bye Laws, which govern the administration and control, of inter Club activities and Board activities within the Board’s jurisdiction.
· Local Rules & Bye Laws shall only be approved, for adoption, and submission to the National Area Boards Committee, at the Board’s Annual General Meeting or an Extraordinary General Meeting.
· FIBA and Basketball Ireland’s Laws, Rules and Regulations shall take precedence over Local Rules & Bye Laws unless a pre-approved waiver has been ratified by the NABC and or Council of Basketball Ireland and or the Board of Basketball Ireland and signed by the Chair Person of the NABC
3.4 The Reporting of:
· Clubs and members whose behavior is considered harmful to the wellbeing of Basketball Ireland and the game’s development.
3.5 The Governance of:
· The Area Boards activities, including structure, finance, elections, meetings’ standing-orders and record maintenance.
3.6 The Assistance of:
· Basketball Ireland HQ (BIHQ) in the execution of its responsibilities as directed by the Board and or the Council of Basketball Ireland.
3.7 The implementation of:
· The “Respect” code of practice at all its game and competitions.
· All rules & regulations, (FIBA, BI, and Local,) which govern the playing and administration of Basketball in a fair & balanced way.
3.8 The Administration of:
· Justice, in the event of a breach of the aforementioned rules and regulations, in accordance with the authority vested in the Board.
3.9 The Appointment of:
· An Appeals Board consisting of 6 members will be appointed at the commencement of each season.
· Three members from this board, who have no affiliation to the parties involved, will adjudicate on appeals that fall within its remit.
· The Decision of the Appeals Board is binding unless it is revised by the National Appeals Committee or Just Sport Ireland as per the Basketball Ireland’s Rules and Regulations.
. 3.9 The Registration of:
· All players that participate in the Board’s competitions.
3.10 The management of:
· Competitions and events that the Board elects to run.
· Competitions that are assigned to it, by Basketball Ireland.
3.11 The Coordination of:
· Development programmes for Coaches, Players, Referees, Technical Officials, Administrators and Clubs.
3.12 Provision of Delegates:
· As directed by the Council of Basketball Ireland, for Basketball Ireland’s affiliated committees.
3.13 Liaison with:
· Basketball Ireland affiliated committees.
· Agencies, both Public & Private, who are chartered to develop participation in physical and sporting activities.
4.1 COMPOSITION:
4.2 The Board shall comprise of the following members:
4.2.1 One representative from each Affiliated Club.
4.2.2 The Board may decide to invite a nominee from the listed Local/Regional committees should they wish to participate:
a. Referees,
b. Table Officials
c. Primary Schools
d. Post Primary Schools,
e. 3rd Level Colleges
f. Coaches
4.2.1. Executive Officers of the Board who shall be elected every two (2) years by the Board members.
The officers (Chairperson, Secretary, and Treasurer) may be elected to their position for a Maximum term of 2 years and be eligible for re-election for one additional term.
Therefore they must not hold any executive officer position for a period in excess of 4 years.
4.2.2 Executive Officers of the Board who shall be elected annually.
The officers (Public Relations Officer (PRO), League Administrator, Registrar, and Juvenile Affairs Officer may be elected to their position for a Maximum term of 2 years and be eligible for re-election for one additional term.
Therefore they shall not hold the same officer position for a period in excess of 4 years.
These officers are eligible to stand for election for Chairperson, Secretary, or Treasurer as outlined in 4.2.1
4.3 The maximum time that any member can sit on the Board is 5 years
5.0 MANAGEMENT:
5.1 No sub-committee / nominee / individual shall be authorised to take any action or inaction other than that delegated to it by the Board or the Executive Officers";
5.2 The affairs of the Board shall be managed by the Executive Committee comprising of:
a. Chairman
b. Secretary
c. Treasurer
d. Registrar
e. Public Relations Officer
f. Child Protection Officer
g. Committee members
6.1 DUTIES OF THE EXECUTIVE OFFICERS:
The Chairman shall chair all meetings of the Board. In his/her absence the executive officers present shall elect a Deputy Chairman from the executive.
6.2 The Secretary Shall:
· Conduct all correspondence for and on behalf of the board.
· Keep accurate minutes of all decisions made at all meetings of the board.
6.3 The Treasurer Shall:
· Maintain a record of all moneys received and expended by the board.
· Open and maintain a Bank Account acceptable to the executive officers, into which all moneys received, shall be lodged and from which all payments shall be made, by cheque when convenient.
· Submit a Financial Report for the executive officer meetings, and at the Annual General Meeting of the Board, which shall accurately and in detail reflect the financial operation of the board over the said period.
6.4 The Public Relations Officer Shall:
Be responsible for the promotion of basketball through the recognized channels of the Press, Radio, Television and in all other areas where appropriate.
6.5 The Registrar Shall:
Record and control the registration of all players participating in competition under the control of the Board.
6.6 The Administrators Shall:
Carry out duties given to them by the Board.
7.1 APPOINTMENTS:
7.2 The executive officers shall have the power to appoint such Sub-Committees or individuals as it deems necessary to deal with specific activities within the Board.
The executive officers shall have the power to appoint, as is deemed within its remit, representative delegates to the appropriate committees in Basket Ireland.
8.0 OFFICERSHIPS:
Executive officers must be eighteen (18) years or over to be eligible for office. In the event of an executive officer-ship becoming vacant during its term, the executive officers shall have the power to co-op a replacement to fill the position.
9.1 AFFILIATION - REGISTRA TION:
All registrations fees shall be fixed each year by the executive officers and shall become due on the dates so decided by the executive officers.
If requested, Birth Certificates of players must be lodged with the Secretary or Registrar of the board within seven (7) of such request.
All players must be registered with the Board and Basketball Ireland and hold a current BI Pin Number which must be entered on the score sheet for all games, in order to be eligible to play in competitions run by the board.
All Technical members must a current BI Pin number which must be entered on the score sheet for all games and also all team Coaches must be registered with the Board and must be in compliant with the Basketball Ireland Underage Rules and Regulations.
Clubs failing to pay moneys due to the Board by the date the moneys become due and payable will be liable to a fine and suspension, and if, suspended will not be reinstated until the amount due has been paid in full.
10.0 BOARD MEETINGS:
The Board shall meet at such times as shall be considered necessary, but not less than once a playing season in addition to the Annual General Meeting.
Invitees to the meeting shall consist of the following:
The quorum for board meetings shall be 50% plus one of the Board membership.
Each member and delegate, or proxy in the absence of the delegate shall be entitled to vote. In the event of a tied vote the chairman shall have a casting vote.
Proxy attendees must be notified to the Chair or Secretary t least 24 hours before the start of the meeting.
A secret ballot will be held if so demanded by at least one third of those present and eligible to vote, otherwise voting shall be by open ballot.
Failure by a club to have its delegate or proxy in the absence of the delegate at Board meetings shall result in a fine of €25 on the said club.
The Chairman shall have the power to debar any member who obstructs or interferes with the business of Board meetings.
11.0 EXECUTIVE OFFICER MEETINGS:
The executive officers shall meet at such times as shall be deemed necessary, but not less than twice in the playing season. The quorum for executive officer meetings shall be any three executive officers. The chairman, or in his/her absence, a deputy nominated from the executive officers shall have the power to call an executive officer meeting. All decisions made at these meetings must be notified to and ratified by the full Board.
12.0 ANNUAL GENERAL MEETING:
The Annual General Meeting of the Board shall be held before 31st of May each year.
All members of the board shall be entitled to attend the Annual General Meeting.
No person shall be entitled to vote in more than one capacity.
The business of the Annual General Meeting shall be:
· Minutes of the last Annual General Meeting.
· Adoption of Standing Orders.
· Presidents Address.
· Chairman’s Address.
· Secretary’s Address.
· Audited Statement of Account from the Treasurer.
· Registration Report.
· League Administrators Report.
· Child Protection Officers Report.
· Public Relations Officer Report.
· Motions - Proposals.
· Elections as required
30 days’ notice of the Annual General Meeting shall be given to all members and affiliated clubs.
No amendments to the Constitution or Bye-Laws will be taken except at the Annual General Meeting or at an Extraordinary General Meeting.
Articles to be amended in the Constitution or Bye-Laws must be clearly identified under its constituent heading and be properly referenced. Changes to articles of the Constitution shall require the support of two thirds of those present and eligible to vote.
Changes to articles of the Bye-Laws shall be decided by a majority vote. Proposed amendments to the Constitution and Bye-Laws must be received by the Secretary of the board a minimum of Twenty eight (28) days before the date of the Annual General Meeting.
No alterations to the motions or proposals to amend the Constitution or Bye-Laws will be entertained after the expiry of the statutory time limit for receiving of such motions or proposals to amend the Constitution or Bye-Laws.
An Extraordinary General Meeting of the Board may be called by the Executive officers on its own initiative or on the written request of at least one third of the affiliated clubs/members.
The purpose of such meeting must be stated and all affiliated clubs/members shall be
given not less than seven (7) days notice of the meeting.
13.0 FINANCE:
The Board shall deal with all matters of finance. The Administrators shall manage income & expenditure for their designated responsibilities. Cheques drawn on the account of the board shall be signed by the Treasurer and one of the following officers:
1. Chairman
2. Secretary
3. Designated Administrator.
The financial year of the board shall be from the First April to the Thirty First of March each year.
The executive officers for the time being, shall for all intents and purposes be the guardians of all Trophies, Moneys and Properties of the board.
The executive officers of the board shall be entitled to claim for legitimate vouched expenses (with receipt) incurred in the course of their executive duties.
14.0 FINES
The Schedule of fines shall be determined by majority vote at the AGM and stated in the Board Bye-Laws.
14.0 PROTESTS - APPEALS:
All appeals must be received in writing by the Secretary of the board within seven
(7) days of the incident. Copies of same must be sent to the parties involved.
All appeals on decisions of the executive officer board must be received in writing by the Secretary of the board within seven (7) days of such decisions being notified to the secretary of the club or individual.
All affiliated clubs/members shall firstly use their right to submit their Appeal to the Appeals Board. In the event of the result being challenged all affiliated clubs/members shall have the additional right to appeal to the National Appeals Committee of Basketball Ireland on payment of the appropriate fee.
15.0 GENERAL:
The Board shall have the power to suspend and/or fine any club, team or player who does not comply with any decision or rule of the board.