MUNICIPAL CORPORATION OF
NORTH ALGONA WILBERFORCE TOWNSHIP
MINUTES
REGULAR MEETING OF COUNCIL
SEPTEMBER 8, 2015 AT 7:00PM
AT THE MUNICIPAL COUNCIL CHAMBERS
NOTE: SUBMISSIONS RECEIVED FROM THE PUBLIC EITHER ORALLY OR IN WRITING MAY BECOME PART OF THE PUBLIC RECORD.
PRESENT:Mayor Deborah Farr
Councillor James Brose
Councillor Dave Plumb
Councillor Doug Schultz
Councillor Melvin Berndt
Recording Clerk Connie Graham
GALLERY:Denise BergstresserHarold Yourth
Mary OlsenTerri & Jack Martin
Eric OlsenMargaret McLoed
Marion BuderMargaret Krawchuck
Donna RoggieRon McMillan
Dianne SiebarthNorm Bartar
Dave & Ann WirthBob & Nora Quinn
Clay BingleyRalph Verch
Lloyd & Donita WolfgramLaura Griffith
Harvey MaschkeKevin Clarke
Bernadette ScheunmanTim Cybulskie
Debbie Dennison
1.MEETING CALLED TO ORDER
2.LORDS PRAYER
3.MAYORS ADDRESS
Mayor Farr commented that she was not informed about the blue green algae in Lake Dore until the next day. Any correspondence from outside agencies such as Ministry of Environment should be sent to the Mayor and Council as soon as possible. Mayor Farr assured the public present to night that the Blue green algae is being monitored.
4.APPROVAL OF AGENDA
RESOLUTION #08-09-01
Moved by CouncilorDouglas Schultz
Seconded By Councilor Melvin Berndt
THAT Council approves the Agenda for the Regular Meeting of September 8th, 2015 with the following additions:
Correspondence: Letter to Council -Royal Canadian Eganville Legion
Carried
Mayor Farr is attending this event; any member of Council wishing to attend should make their own arrangements prior to September 14th.
5.DISCLOSURE OF FINANCIAL INTEREST
6.ADOPTION OF MINUTES – of the Regular Meeting held August 17th 2015
RESOLUTION #08-09-02
Moved by CouncilorDouglas Schultz
Seconded by Councilor Melvin Berndt
THAT the minutes if he Regular Meeting of August 17, 2015 be approved as presented
Carried
7.DEPARTMENT REPORTS
7.1– Fire Chief –none
7.2– Public Works Director – report from Public Works Director, Scott Clark
RESOLUTION #08-09-03
Moved by CouncilorDouglas Schultz
Seconded By CouncilorMelvin Berndt
THAT the report from Public Works Director Scott Clark be read and filed. Carried
RESOLUTION #08-09-04
Moved by CouncilorDouglas Schultz
Seconded By CouncilorMelvin Berndt
THAT the Winter Sand Tender be awarded to Ralph Selle in the amount of $ 13,673.00. Carried
RESOLUTION #08-09-05
Moved by CouncilorDouglas Schultz
Seconded By CouncilorMelvin Berndt
THAT Scott Clark, Public Works Director is given approval to try liquid calcium mixed with the water sand for this 2015-2016 winter season. Carried
7.3– Administration –none
8.ACCOUNTS–Budget to actual for the month
9.DELEGATIONS AND PRESENTATIONS
9.1– Margaret McLeod, Leaving the Visitors Section on the Agenda
Mrs. McLeod updated Council on the current status of her survey, which currently has 108 signatures. Councilor Schultz asked her for a copy of the said signatures for Members of Council to review.
9.2- Sue McCrea, Ottawa Valley Waste Recovery
Ms. McCrea updated the Council and public present tonight with the services they offer and the intermunicipal agreement. She suggested that an automatic weekly pickup be installed for both sites for next summer. They have seen an increase in seasonal residents and Algonquin park usage this summer for both waste and recycling. Mayor Farr thanked her for her presentation and her suggestions for next year’s budget considerations.
10.COUNTY COUNCIL UPDATE
Mayor Farr submitted documentation from the County for Council’s review. Staff direction: letter to County in regard to radios, was it sent or is in draft form.
11.NOTICE OF TO FILE MOTION FOR NEXT MEETING
11.1 – Rename and install a sign at the Wilberforce Park to honor Mellissa Bishop accomplishments.
12.LAND SEVERANCE
None
13.UNFINISHED BUSINESS
13.1–Waste Management – Waste Site Pass setup
Staff direction to design a pass to be used at both sites.
13.2– Asset Management and Strategic Plan
Staff direction to complete a word document from the auditors excel file by December 1st for Council’s review.
13.3– Appointment of Integrity Commissioner
Staff direction to investigate other municipalities’ job descriptions and/or shared services with another municipality in Renfrew County.
13.4–By-Law 2015-21 – A By-Law to govern proceedings of Council, the conduct of its members and the calling of meetings.
14.COMMITTEE REPORTS
14.1- Waste Management – none
15.CORRESPONDENCE
15.1– Paul Prince – Flashing Light at intersection Snow Drifters Road and Lett’s Cemetery Road
As per the public roads report that the lights at this intersection is not feasible due to the costs.
15.2- Doctor Recruitment
16.NEW BUSINESS
16.1– Gurlitz Road
Councilor Schultz commented that this road was discussed by Council and it was too costly to proceed.
16.2– County Official Plan
Council requests that two copies of the Official Plan be available at the office for ratepayers to review, also two large maps to assist ratepayers to review their properties. Staff direction to have a meeting scheduled with County in October in discuss the Official Plan.
16.3– Business Cards
RESOLUTION #08-09-06
Moved by CouncilorDouglas Schultz
Seconded By CouncilorMelvin Berndt
THAT Council approves the cost of $75.00 for Business Cards for the Mayor. Carried
16.4– Occupational Health and Safety
Staff direction to have reports added the committee reports per month.
16.5Review gift policy
Staff direction to have a policy
16.6Council Code of Conduct
16.7Staff Code of Conduct
16.8Conflict resolution workshop
Staff direction to investigate the cost to have County continue the second part of the workshop with Mr. Beakley.
17.BY-LAWS AND AGREEMENTS
17.1– By-Law2015– Remunerationand Benefitsfor Council
RESOLUTION #08-09-07
Moved by Councilor Doug Schultz
Seconded By Councilor Melvin Berndt
THAT Social Events will not be reimbursed for Members of Council. Carried
17.2 -By-Law 2015- A By-Law to govern proceedings of Council, the conduct of its members and the calling of meetings - carried
18.VISITORS
Mayor Farr asked Councilor James Brose to chair the rest of the meeting and left the meeting prior to In Camera.
19.INCAMERA(3)–
RESOLUTION #08-09-08
Moved by Councilor James Brose
Seconded By Councilor Dave Plumb
THAT Committee goes into closed session for the purpose of:
THAT: Council proceeds in camera in order to address a matter pertaining to:
___3___ matters about an identifiable individual, including municipal or local board employees. Carried
RESOLUTION #08-09-09
Moved by Councilor Doug Schultz
Seconded By Councilor Dave Plumb
THAT Council comes out of Closed Session at 10:42PM. Carried
RESOLUTION #08-09-10
Moved by Councilor Melvin Berndt
Seconded By Councilor Doug Schultz
THAT Council approves the hiring of Delphi Group to investigate and report their finding on two personal matters. Carried
CONFIRMING BY-LAW–2015-31
RESOLUTION #08-09-11
Moved By Councilor James Brose
Seconded By Councillor Dave Plumb
THAT: By-Law 2015-31 being a By-Law to govern proceedings of Council Corporation of North Algona Wilberforce Township is read a first, second and third time and finally passed. Carried
ADJOURNMENT
RESOLUTION #08-09-12
Moved By Councilor Dave Plumb
Seconded by CouncilorMelvin Berndt
THAT the Regular Meeting of Council of September 8th 2015 be hereby adjourned at 10:47 pm Carried
Mayor Deborah FarrActing Clerk Connie Graham