Non- Examined Assessment Policy

Chauncy School

Non- Examined Assessment Policy / 2018
Approved/reviewed by
Date of next review / November 2018

Definition

Purpose of the policy

What are non-examination assessments?

Procedures for planning and managing non-examination assessments identifying staff roles and responsibilities

The basic principles

Task setting

Issuing of tasks

Task taking

Supervision

Advice and feedback

Resources

Word and time limits

Collaboration and group work

Authentication procedures

Presentation of work

Keeping materials secure

Task marking – externally assessed components

Conduct of externally assessed work

Submission of work

Task marking – internally assessed components

Marking and annotation

Internal standardisation

Consortium arrangements

Submission of marks and work for moderation

Storage and retention of work after submission of marks

External moderation - feedback

Access arrangements

Special consideration

Malpractice

Enquiries about results

Practical Skills Endorsement for the A Level Sciences designed for use in England

Spoken Language Endorsement for GCSE English Language specifications designed for use in England

Definition

This policy affects the delivery of subjects of reformed GCE and GCSE qualifications which contain a component(s) of non-examination assessment (‘NEA)’. This can be any type of assessment that is not externally set and taken by candidates at the same time under controlled conditions.

‘NEA’ therefore includes, but is not limited to, internal assessment. Externally marked and/or externally set practical examinations taken at different times across centres are classified as ‘NEA’.”

[JCQ publication Instructions for conducting non-examination assessments]

Purpose of the policy

The purpose of this policy, as defined by JCQ, is to

cover procedures for planning and managing non-examination assessments
define staff roles and responsibilities with respect to non-examination assessments
manage risks associated with non-examination assessments

What are non-examination assessments?

“Non-examination assessments measure subject-specific knowledge and skills that cannot be tested by timed written papers.

There are three assessment stages and rules which apply to each stage. These rules often vary across subjects. The stages are:

task setting;
task taking;
task marking.”

Procedures for planning and managing non-examination assessments identifying staff roles and responsibilities

The basic principles

Head of centre

Ensures that the centre’s non-examination assessment policy is fit for purpose
Ensures the centre’s internal appeals procedures clearly detail the procedure to be followed by candidates (or their parents/carers) appealing against internallyassessed marks

Head of Department/ Quality assurance (QA) lead/Lead internal verifier

Provides the dates for any NEA to the exams officer and the center-wide calendar at the start of the new academic year.
Ensure that appropriate awarding body forms and templates for non-examination assessments are used and understood by both teachers and candidates
Ensures appropriate procedures are in place to internally standardise/verify the marks awarded by subject teachers in line with awarding body criteria
Ensures subject teachers understand their role and responsibilities within the non-examination assessment process
Ensures JCQ instructions and relevant awarding body subject specific instructions are followed in relation to the conduct of non-examination assessments.

Subject teacher

Understands and complies with the awarding body’s specification for conducting non-examination assessments, including any subject-specific instructions, teachers’ notes or additional information on the awarding body’s website
Marks internally assessed work to the criteria provided by the awarding body
Ensures the exams officer is provided with relevant entry codes for subjects (whether the entry for the internally assessed component forms part of the overall entry code or is made as a separate unit entry code) to the internal deadline for entries

Task setting

Head of Department

Selects tasks from a choice provided by the awarding body OR designs tasks where this is permitted by criteria set out within the subject specification
Makes candidates aware of the criteria used to assess their work

Issuing of tasks

Head of Department

Determines when set tasks are issued by the awarding body
Identifies date(s) when tasks should be taken by candidates
Accesses set tasks in sufficient time to allow planning, resourcing and teaching and ensures that materials are stored securely at all times
Ensures requirements for legacy specification tasks and new specification tasks are distinguished between

Task taking

Supervision

Head of Department/ Quality assurance (QA) lead/Lead internal verifier

Checks the awarding body’s subject-specific requirements ensuring candidates take tasks under the required conditions and supervision arrangements
Ensures there is sufficient supervision to enable the work of a candidate to be authenticated and that

The work a candidate submits is their own.

Where candidates may work in groups, keeps a record of each candidate’s contribution
Ensures candidates are aware of the JCQ documents Information for candidates - non-examination assessmentsand Information for candidates - Social Media
Ensures candidates understand and comply with the regulations in relevant JCQ documents Information for candidates

Advice and feedback

Subject teacher

As relevant to the subject/component, advises candidates on relevant aspects before candidates begin working on a task
When reviewing candidates’ work, unless prohibited by the specification, provides oral and written advice at a general level to candidates
Allow candidates to revise and re-draft work after advice has been given at a general level
Records any assistance given beyond general advice and takes it into account in the marking or submits it to the external examiner
Ensures when work has been assessed, candidates are not allowed to revise it

Resources

Subject teacher

Refers to the awarding body’s specification and/or associated documentation to determine if candidates have restricted/unrestricted access to resources when planning and researching their tasks
Ensures conditions for any formally supervised sessions are known and put in place
Ensures conditions for any formally supervised sessions are understood and followed by candidates
Ensures candidates understand that they are not allowed to introduce improved notes or new resources between formally supervised sessions
Ensures that where appropriate to include references, candidates keep a detailed record of their own research, planning, resources etc.

Word and time limits

Subject teacher

Refers to the awarding body’s specification to determine where word and time limits apply/are mandatory

Collaboration and group work

Subject teacher

Unless stated otherwise in the awarding body’s specification, and where appropriate, allows candidates to collaborate when carrying out research and preparatory work
Ensures that it is possible to attribute assessable outcomes to individual candidates
Ensures that where an assignment requires written work to be produced, each candidate writes up their own account of the assignment
Assesses the work of each candidate individually

Authentication procedures

Subject teacher

Where required by the awarding body’s specification
ensures candidates sign a declaration confirming the work they submit for final assessment is their own unaided work
signs the teacher declaration of authentication confirming the requirements have been met
Keeps signed candidate declarations on file until the deadline for enquiries about results has passed or until any appeal, malpractice or other results enquiry has been completed, whichever is later
Provides signed candidate declarations where these may be requested by a JCQ Centre Inspector
Where there may be doubt about the authenticity of the work of a candidate or if malpractice is suspected, follows the authentication procedures and malpractice information in NEAand informs the exams officer

Presentation of work

Subject teacher

Instructs candidates to present work as detailed in NEAunless the awarding body’s specification gives different subject-specific instructions
Instructs candidates to add their candidate number, centre number and the component code of the assessment as a header/footer on each page of their work

Keeping materials secure

Head of Department

When work is being undertaken by candidates under formal supervision, ensures work is securely stored between sessions (if more than one session)in a locked cupboard or safe.
When work is submitted by candidates for final assessment, ensures work is securely stored
Takes sensible precautions when work is taken home for marking
Stores internally assessed work, including the sample returned after awarding body moderation, securely until the closing date for enquiries about results or until the outcome of an enquiry or any subsequent appeal has been conveyed to the Centre
Reminds candidates of the need to keep their own work secure at all times and not share completed or partially completed work on-line, on social media or through any other means
Liaises with the IT Manager to ensure that appropriate arrangements are in place to restrict access between sessions to candidates’ work where work is stored electronically

Task marking – externally assessed components

Conduct of externally assessed work

Subject teacher

Liaises with the exams officer regarding arrangements for the conduct of any externally assessed non-examination component of a specification
Liaises with the Visiting Examiner where this may be applicable to any externally assessed component

Exams officer

Provides the Head of Department with the relevant guidelines in order that they conduct theexternally assessed component according to the JCQ publication Instructions for conducting examinations

Submission of work

Subject teacher

Provides the attendance register to a Visiting Examiner

Exams officer

Provides the attendance register to the subject teacher where the component may be assessed by a Visiting Examiner
Ensures the awarding body’s attendance register for any externally assessed component is completed correctly to show candidates who are present and any who may be absent
Where candidates’ work must be despatched to an awarding body’s examiner, ensures the completed attendance register accompanies the work
Keeps a copy of the attendance register until after the deadline for enquiries about results for the exam series
Packages the work as required by the awarding body and attaches the examiner address label
Despatches the work to the awarding body’s instructions by the required deadline

Task marking – internally assessed components

Marking and annotation

Subject teacher

Marks candidates’ work in accordance with the marking criteria provided by the awarding body
Annotates candidates’ work as required to facilitate internal standardisation of marking and enable external moderation to check that marking is in line with the assessment criteria
Informs candidates of their marks which could be subject to change by the awarding body moderation process
Ensures candidates are informed in a timely manner to enable an internal appeal to be submitted by a candidate and the outcome known before final marks are submitted to the awarding body

Internal standardisation

Quality assurance (QA) lead/Lead internal verifier

Ensures that internal standardisation of marks across assessors and teaching groups takes place as required and to sequence

Subject teacher

Indicates on work (or cover sheet) the date of marking
Marks to common standards

Consortium arrangements

Subject head/lead

Ensures a consortium co-ordinator is nominated(where this may be required as the consortium lead)
Liaises with the exams officer to ensure form JCQ/CCA is submitted to the awarding body for each exam series affected
Ensures procedures for internal standardisation as a consortium are followed

Subject teacher

Provides marks to the exams officer to the internal deadline
Provides the moderation sample to the exams officer to the internal deadline

Exams officer

Arranges completion of form JCQ/CCA Centre consortium arrangements for centre - assessed work
Submits form JCQ/CCA to the deadline for each exam series affected
Submits marks to the awarding body deadline
Where relevant, liaises with other consortium exams officers to arrange despatch of a single moderation sample to the awarding body deadline

Where relevant (as the consortium lead), retains all candidates’ work in the consortium until after the deadline for enquiries about results for the exam series

Submission of marks and work for moderation

Subject teacher

Inputs and submits marks online via the awarding body secure extranet site, keeping a record of the marks awarded to the external deadline
Provides marks to the exams officer to the internal deadline
Ensures checks are made that marks for any additional candidatesare submitted and ensures mark input is checked before submission to avoid transcription errors
Submits the requested samples of candidates’ work to the awarding body moderator by the external deadline, keeping a record of the work submitted/Provides the moderation sample to the exams officer to the internal deadline
Ensures the moderator is provided with authentication of candidates’ work, confirmation that internal standardisation has been undertaken and any other subject-specific information where this may be required.

Exams officer

Submits the previously verified marks online via the awarding body secure extranet site, keeping a record of the marks submitted to the external deadline/Confirms with subject teachers that marks have been submitted to the awarding body deadline

Submits the requested samples of candidates’ work to the moderator by the awarding body deadline, keeping a record of the work submitted/Confirms with Subject teacher that the moderation sample has been submitted to the awarding body deadline
Ensures that for postal moderation
work is dispatched in packaging provided by the awarding body
moderator label(s) provided by the awarding body are affixed to the packaging
proof of dispatch is obtained and kept on file until the successful issue of final results
Through the subject teacher, ensures the moderator is provided with authentication of candidates’ work, confirmation that internal standardisation has been undertaken and any other subject-specific information where this may be required

Storage and retention of work after submission of marks

Subject teacher

Keeps a record of names and candidate numbers for candidates whose work was included in the moderation sample
Retains all marked candidates’ work (including any sample returned after moderation) under secure conditions until after the deadline for enquiries about results
Takes steps to protect any work stored electronically from corruption and has a back-up procedure in place
Retains evidence of work where retention may be a problem (for example, photos of artefacts etc.)

Exams officer

Ensures any sample returned after moderation is logged and returned to the subject teacher for secure storage and required retention

External moderation - feedback

Subject head/lead

Checks moderator reports and ensures that any remedial action, if necessary, is undertaken before the next examination series

Exams officer

Accesses or signposts moderator reports to relevant staff
Takes remedial action, if necessary, where feedback may relate to centre administration

Access arrangements

Subject teacher

Works with the SENCo to ensure any access arrangements for eligible candidates are applied to assessments

Special educational needs coordinator (SENCo)

Follows the regulations and guidance in the JCQ publication Access Arrangements and Reasonable Adjustments
Where arrangements do not undermine the integrity of the qualification and is the candidate’s normal way of working, will ensure access arrangements are in place and awarding body approval, where required, has been obtained prior to assessments taking place

Makessubject teachers aware of any access arrangements for eligible candidates which need to be applied to assessments
Works with subject teachers to ensure requirements for access arrangement candidates requiring the support of a facilitator in assessments are met
Ensures that staff acting as an access arrangement facilitator are fully trained in their role

Special consideration

Subject teacher

Understands that a candidate may be eligible for special consideration in assessments in certain situations where a candidate
is absent
produces a reduced quantity of work
work has been lost
Liaises with the exams officer when special consideration may need to be applied for a candidate taking assessments

Exams officer

Refers to/directs relevant staff to the JCQ publication A guide to the special consideration process
Where a candidate is eligible, submits an application for special consideration via the awarding body’s secure extranet site to the prescribed timescale
Where application for special consideration via the awarding body’s secure extranet site is not applicable, submits the required form to the awarding body to the prescribed timescale
Keeps required evidence on file to support the application

Malpractice

Head of centre

Understands the responsibility to report to the relevant awarding body any suspected cases of malpractice involving candidates, teachers, invigilators or other administrative staff
Is familiar with the JCQ publication Suspected Malpractice in Examinations and Assessments: Policies and Procedures

Subject teacher

Is aware of the JCQ Notice to Centres - Teachers sharing assessment material and candidates’ work
Ensures candidates understand the JCQ document Information for candidates - non-examination assessments
Ensures candidates understand the JCQ documentInformation for candidates - Social Media

Exams officer

Signposts the JCQ publication Suspected Malpractice in Examinations and Assessments: Policies and Proceduresto the head of centre

Signposts the JCQ Notice to Centres - Teachers sharing assessment material and candidates’ work to subject heads

Signposts candidates to the relevant JCQ information for candidates documents
Where required, supports the head of centre in investigating and reporting incidents of suspected malpractice

Enquiries about results