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No. F. 3-20/2013-14/Purchase Dated: 21.08.2013

Limited Tender Enquiry

Sub: Purchase of Computers, Printers, UPS – reg.

Sirs,

Sealed quotations are invited for supply of the articles detailed in the Schedule attached. Quotations shall satisfy the following conditions: -

  1. The cover containing quotation should be superscribed as ‘Quotation for Purchase ofComputers, Printers, UPS due on 10.09.2013. Quotations received without this superscription will have the risk of not being considered.
  1. The quotations shall reach this Office by not later than 14.00 hrson 10.09.2013 and will be opened at 14.30 hrs on the same day. Late quotations will not be considered.
  1. The rates quoted should be for delivery and installation at CIFT, Cochin, unless otherwise specified. The period up to which the rates quoted are valid should be specified.
  1. Bid Security: The quotations should be accompanied by a bid security of Rs.4,800/- in the form of Demand Daft /Bankers cheque in favour of “ICAR Unit CIFT, Cochin” payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee in the prescribed format and should valid for 45 days beyond -the validity of bid (enclosed). The bid security will be refunded/returned to all unsuccessful firms/parties shortly within 45 days from the tender opening day or receipt of Performance Security from the successful bidder whichever is earlier. If the bidder fails to accept or to furnish the performance security within the prescribed time limit, the bid security may be forfeited. No further correspondence in this will be entertained. No interest will be paid on the bid security.
  1. Performance Security: The successful Firm/Party is required to remit a performance security amounting to 5% of the cost of the item/equipment in the form of Demand Daft /Bankers cheques drawn in favour of “ICAR Unit CIFT, Cochin “payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee from a commercial Bank as directed by this office.

Contd…2

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The performance security to be remitted within 10 days from the formal intimation.If the bidder fails to remit the Performance Security the Bid security will be forfeited and the acceptance of the tender will be withdrawn and no further correspondence in this regard will be entertained.

  1. For goods offered from abroad it should be FOB basis.
  1. Price quoted should remain firm and fixed for a period of 90 days from the date of opening of the tender.
  1. Fax/Telex/E-mail offers will not be entertained.
  1. Discount allowable for Research/Teaching institutions, if any, may be shown separately.
  1. Full specification of the article quoted for shall be given in the quotation along with illustrated pamphlets, drawings etc. where available.
  1. If taxes, duties or any other charges over and above the rate quoted are payable by the purchaser actuals/percentage of such taxes/duties/charges should be clearly indicated. Please note that this Institute is entitled to concessional sales tax applicable, to Educational/Research Institutions/Laboratories etc. against declaration form. This institute is also exempted from payment of Excise duty/Customs duty.
  1. Quotation shall be complete in all respects i.e. specifications, rate, amount, mode of dispatch etc. If installations are to be made by the supplier it shall be specified and extra charges, if any payable therefore clearly given in the quotations.
  1. In the case of equipments, at least one year warranty has to be invariably furnished.
  1. Payment will be made by Cheque/DD/Electronic Transfer, only after satisfactory completion of supply and receipt of pre-receipted bill in triplicate. Quotations giving any other mode of payment may be avoided.
  1. The Director, C.I.F.T., COCHIN-682029 reserves the right to accept or reject any or all the quotations either in full or in part without assigning any reason in the best advantage of this Institute.
  1. Documentary proof of Sales Tax/VAT Registration, Income Tax PAN shall be submitted along with Tender.
  1. In the event of declaring the opening day of the tenders as a holiday the opening of tenders, accordingly, will be conducted on the next working day at the same time indicated.
  1. Separate tender may be furnished for each equipment / item.

Contd…3

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  1. Proper servicing, whenever necessary, has to be provided by the supplier or their authorized agents. Availability of technical support & servicing facility locally/nationally should be indicated.
  1. Users list may also to be attached in the tender form.
  1. Name & address of the Indian agent with authorization and agency commission, if any, may be specifically mentioned in the quotations in case of foreign firms.
  1. AMC charges after warranty, its terms and conditions etc. may be indicated in the case of sophisticated and costly equipments.
  1. Airlifting of the imported goods from abroad will be done only through Air-India, wherever applicable.
  1. Unless otherwise specifically agreed to by the purchaser and the supplier and incorporated in the contract, the applicable rules & regulations for transportation of the goods from foreign countries will be as per the contemporary version of International Commercial Terms (Incoterms).

SCHEDULE OF EQUIPMENTS

Sl. No. / Description / Qty
I / Computers
i)As per the specifications in Annexure I / 2 No.
ii)As per the specifications in Annexure II / 3 No.
II / Duplex Laser Printer
(Detailed specification in Annexure III) / 1 No.
III / Colour Printer cum scanner cum copier
(Detailed specification in Annexure III) / 1 Nos.
IV / Laser Printer
(detailed specification in Annexure III) / 3 Nos.
V / UPS(600VA) / 3 Nos.

Please acknowledge receipt.

Visit us at http/

Yours faithfully,

Asst.Administrative Officer (Pur)

For Director

Copy to:

OIC (ARIS) –Kindly publish the quotation

Notice & enclosures in our website.

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BANK GUARANTEE FORM FOR BID SECURITY

Whereas……………………………………………………………………………[name of bidder] [hereinafter called “the bidder”] has submitted his bid dated………………[date] for the supply of ………………………………………(brief description of the relevant goods and services) (hereinafter called “the bid”).

KNOW ALL PEOPLE by these presents that WE ……………………(name of the bank) having registered office at……………………(full address) (hereinafter called “the bank”) are bound unto………………..(name of the purchaser) (hereinafter called “the purchaser”) in the sum of Rs.………….(Rupees………………………………………………………..(amount in figures and in words) for which payment well and truly to be, made to the said purchaser, the bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the said bank this………………………………….. Day of……………………., 20……

THE CONDITIONS of this obligations are:

  1. If the bidder

i,ii,iiWithdraws its bid during the period of bid validity specified by the bidder on the bid form; or

i,ii,iiiDoes not accept the correction of errors in accordance with the Instruction to Bidders.

OR

  1. If the bidder, having been notified of the acceptance of its bid by the purchaser during the period of bid validity.

i,ii,iiFails or refuses to execute the contract form, if required; or

i,ii,iiiFails or refuses to furnish the performance security, in accordance with the instructions to Bidders;

We undertake to pay to the purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the above mentioned two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including 60 (sixty) days after the period of bid validity and any demand in respect thereof should reach the bank not later than the above date.

………………………

Signature of the Bank

SEAL of the Bank

Date:…………………

Place:………………..


ANNEXURE III

PRINTER SPECIFICATIONS

II.Duplex Laser Printer-1 No.

  • Black & White
  • Min. resolution 1200 x 1200 dpi
  • Min. 3000 pages / Month
  • Min. Processor speed 800 MHz
  • Connectivity : Hi-speed USB 2.0 or higher
  • OS Supprot : Windows 7, Vista, MP
  • Min. Memory : 128 MB
  • Min. tray capacity 250 sheets
  • Automatic duplexer printing for two-sided pring.
  • Min. 3 years warranty

III.Colour Printer cum scanner cum copier-1 No.

  • Laser Printer
  • Print resolution 4800 x 1200 dpi and duplex printing
  • Optical resolution for the scanner – 1200 x 2400 dpi
  • A-4 size copy, multiple copy – Black / colour
  • Suitable for the Windows system

IV.A4 Laser Printer -3 Nos.

  • Laser Printer (Monochrome)
  • Paper size A4
  • Manual duplex facility
  • Build in RAM 2 MB (Upgradale)
  • Connectivity with USB port, Hi speed USB 2.0
  • Resolution: Vertical – 600 dpi, Horizontal – 600 dpi
  • Storage tray for paper
  • Compatible with Windows XP, Window 2000, Window server, Windows Vista, Windows 7, Linux and Mac OS
  • Warranty 1 year

Sd/-

Asst. Administrative Officer (P)