NO: PGMTD/CM/S&M/Tender/2016-17/4 Dated 24.08.2016

(A Govt. of India Enterprise)

TENDER DOCUMENT

FOR

PRINTING & SUPPLY OF CUSTOMER APPLICATION FORM (CAF)

O/o THE PRINCIPAL GENERAL MANAGER

PATNA TELECOM DISTRICT, TELEPHONE BHAWAN

R’BLOCK PATNA - 800001

TENDER NOTICE NO: PGMTD/CM/S&M/Tender/2016-17/4 Dated 24.08.2016

DATE OF OPENING:-09.09.2016 TIME: 15.00 Hrs.

CONTENTS

Sl.No.Subject Section Page

  1. Notice inviting Tender I 3
  2. Instructions, terms and condition II 4-8

to the bidders

  1. Schedule of Requirement III 9
  1. Schedule of Rates IV 10
  1. Bidders profile V 11
  1. Annexure VI12
  1. Performance Bank Guarantee Form 12-13
  2. Bid Security Form 14
  3. Bid Form15
  4. Performa for Declaration16
  5. Letter of authorization for attending Bid Opening 17
  6. Sample CAF forms(Post paid Prepaid)18-21

Issued to:

Name and address of the Bidder:

Received a sum of Rs. 575/-(Rupees Five HundredSeventy five) only by Bank Draft No.------Dated ------drawn on ------and in favour of A.O. (Cash), O/o PGM, Patna Telecom District, Patna.

Signature

Office Seal

SECTION – I

NOTICE INVITING TENDER

TENDER NOTICE NO: PGMTD/CM/S&M/Tender/2016-17/4 Dated 24.08.2016

Sealed Tenders are invited by PGM, Patna Telecom District, Patna, on behalf of CMD B.S.N.L for PRINTING & SUPPLY OF CUSTOMER APPLICATION FORM (CAF) with Unique Serial Numberfrom printers enlisted by Central/State Government/PSU etc & experienced in printing of forms & books etc. up to 14.00 hrs on09.09.2016.

Last date of sale of Tender Document : 08.09.2016 Upto 14:00 Hrs.

Last date of receipt : 09.09.2016 Upto 14:00 Hrs.

Date of opening : 09.09.2016 Time 15:00 Hrs.

Bid Security/EMD : Rs 3380/- (Rs ThreeThousandThree hundred and eighty only).
.
Intending bidders may obtain copy of the Tender Document (Commercial conditions along with relevant specifications) from the AGM (S&M), O/o The Principal General Manager, Patna Telecom District, 5thFloor, Telephone Bhawan, R’Block,Patna-800001 on payment of Rs. 575/-(Rupees Five HundredSeventy Five)only non-refundableon or before 08.09.2016 at 02.00 PM. The payment for tender document will be accepted in the form of crossed demand draft, drawn on any scheduled bank in Patna, in favour of Accounts Officer (Cash), O/o The PGM, Patna Telecom District, Patna-800001.

Small Scale Industries registered with NSIC under Single Point Registration Scheme with Monetary Limit more than the value of tendered item and desirous of getting tender documents free should apply to AGM (S &M) O/o The Principal General Manager, Patna Telecom District, 5th Floor, Telephone Bhawan, R’Block, Patna-800001 with document proving their eligibility certificate from NSIC about registration for tendered item, monetary limit and financial competence to perform contract under the tender(s). Such application(s) should reach at least 3 (three) days prior to the last date fixed for sale of Bid documents.

Tender documents may also be downloaded from the website submitted with DD of Rs. 575/-(Rupees Five Hundred Seventy Five)drawn in favour of Accounts Officer (Cash), O/o The PGM, Patna Telecom District, Patna-800001 from any Nationalized/Sheduled Bank, payable at Patna, as cost of tender document, at the time of bid submission with completed bid document. Tender form fee is neither transferable nor refundable.

AGM (S &M)

O/o PGMTD, Patna

SECTION – II

INSTRUCTIONS TO BIDDERS

AINTRODUCTIONS

  1. DEFINITIONS

(a)“ The Purchaser” means The PGM, Patna Telecom District,Patna acting on behalf of the B.S.N.L

(b)“The Bidder” means the individual or firm who participates in the tender and submits its bid.

(c)“The Supplier” means the individual or firm supplying the goods under the contract.

(d)“The Goods” means all equipment, machinery and /or other materials which the Supplier is required to supply to the Purchaser under the contract.

(e)“The Work Order” means the order placed by the purchaser on the supplier signed by the purchaser including all attachment and appendices thereto and all documents incorporated by reference therein. The Work order shall be deemed as “Contract” appearing in the document.

(f)“The Contract Price” means the price payable to the Supplier under the Work order for the full and proper performance of its contractual obligations.

(g)“Validation” is a process of testing the goods as per the Generic Requirements in the specification for use in BSNL network.

  1. Check List of documents/sureties establishing eligibility of the bidder :-

2.1 / Cost of Bid Documents / Original Money Receipt in form of ACG-67 or Demand Draft of Rs. 575/- as per NIT and Clause 27 of Section-II
2.2 / Bid Security / A sum of Rs 3380/- (Rs ThreeThousandThree hundred and eighty only) as per NIT and Clause 18 of Section-II
2.3 / Clause by clause compliance / All pages of this tender document must be signed with seal by bidder/authorized signatory
2.4 / Registration certificate of the Firm
2.5 / Proprietorship or Partnership, If partnership then partnership deed required
2.6 / Sales Tax Registration Certificate for printing of Forms
2.7 / Experience Certificate / Printing of any type of forms for minimum Rs. 3 lakh amount of work completed during any two of the last three financial years in Central/State Government/PSU etc
2.8 / Certificate regarding non-working of any close relative in BSNL / As per Performa available at Annexure-D
2.9 / Sample Papers / As per specifications available at Annexure-VI for printing

3. The single rates should be quoted against each item listed in section –III in words and figures for printed documents inclusive of all taxes, cost of paper, printing charges comprising of composing, covering and transportation to–SDE (CM-Sales), 415, Telephone Bhawan, O/o The Principal General Manager, Patna Telecom District, Patna-800 001. The CAF should be binded as per specification given andthe paper samples mentioned in the tender documents as per GSM specified in Section-IV.

4.(i)The section-III consists of the names of all the types of CAF with the quantities likely to be printed as per samples of the CAF. All of them may or may not be printed.

4. (ii)The design of the CAF may change during the tender period which may be due to Change in instructions/guidelines from the BSNL/Licensor i.e, DOT or the regulator (TRAI) or due to any other reason.

4. (iii) The CAF will be got printed in phased manner as per requirement.

5 (i) The tender should be filled in English and in original form only.

(ii) In case of any dispute between downloaded form & original form, the original issued by this office shall prevail.

6. The contract shall be operative for a period of one year from the date of entering of the contract but may be extended for another one year as per satisfactory performance of the Vender/mutual consent with the bidder. The Purchaser reserves the right at the time of award/ during execution of tender of contract, to increase or decrease the quantity by 25% of the quantity of goods in the schedule of requirements without any change in unit price of the offered quantity or other terms and conditions for which additional performance guarantee will be taken.

.

7. No responsibility for postal delay will be accepted and no extension of time will be granted in case of tender received through post.

8. Submission of Bid:

The bid should be submitted in Wax sealed cover and marked as under: -

(I)Technical Bid, having all required papers for eligibility & clause by clause compliance certificate & signed bid document as per Para-(2) of section –II.

(II)Financial Bid as per section-IV should be kept in separate envelop sealed and marked as “Financial Bid”

(III)Both the envelops should be kept in separate envelop sealed and marked “ Tender for PRINTING & SUPPLY OF CUSTOMER APPLICATION FORM (CAF)”, and addressed to the AGM (S&M), B.S.N.L O/oThe Principal General Manager, Patna Telecom District, 5thFloor, Telephone Bhawan, R’Block, Patna-800001 with name and address of the tenderer. The tender documents must be signed in ink on each page with the official seal of the renderer.

The bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

9.(i) The requirement indicated in the NIT is for the purpose of tender evaluation only. After acceptance of the tender, the work will be awarded from time to time as per actual requirements only.

(ii) The evaluation & comparisons of responsive bids shall be on the sum of the prices as per Section-III, price offered inclusive of all levies and charges multiplied by the quantity tendered for printing.

10. The work will be awarded to one tenderer only.

11.The renderers whose tenders are approved will have to deposit Performance security/PBG@ 5 % of approved cost of the quantity of award of work in the form of Demand Draft /Bank guarantee in favour of Accounts Officer (Cash), O/o The PGM, Patna Telecom District, Patna-800001.

12.The tenders of those firms which do not conform exactly according to the conditions of tender documents will be rejected.

13.The tenderers should attest all the corrections, if any, in the tender and non compliance with this instruction will render the tender for rejection automatically.

14. No adjustment will be made for the earnest money of the tenderer for earlier tenders lying with this office. Separate deposit should be made for this tender.

PENALTY:

15.(i) If the tenderer fail to deliver the stores or any consignment thereof within the period prescribed for delivery, the purchaser shall be entitled to recover 0.5% of the value of the delayed supply for each week of delay or part thereof for a period upto 10 weeks and thereafter at the rate of 0.7% of the value of the delayed supply for each week of delay or part thereof for another 10 weeks of delay.

(ii) The total value of the liquidated damages as per above sub clauses shall be limited to a maximum of 12 %( Twelve percent) i.e. LD shall be levied upto 20 weeks as per provision at para (i).

(iii) Quantum of liquidated damages assessed and levied by the Purchaser shall be final and not challengeable by the Supplier. The extension of delivery period against the P.O, if any, will be granted subject to the condition that BSNL shall have the absolute right to revise the price(s) and also to levy penalty for delayed supplies.

16. The earnest money deposit will be forfeited in case the tenderer does not abide by his offer .The EMD shall also be forfeited in case the tenderer does not deposit security deposit within the time specified in the offer letter.

17. In case of un- successful tenders, the earnest money is likely to be refunded within a month of the finalization of the tender on submission of pre-receipt. However no claim for compensation on account of delay will be entertained.

Bid Security and Performance Guarantee (PG):

18.A sum of Rs 3380/- (Rs ThreeThousandThree hundred and eighty only) is required to be deposited as Bid Security with each tender either,in the shape of Bank Draft /Bank guarantee valid for 180 days from date of opening, in favour of Accounts Officer (Cash), O/o The PGM, Patna Telecom District, Patna-800001.

The original money receipt in form of ACG-67or Demand Draft as cost of fee of bid form should be submitted with the tender.The bid security of the successful tenderer will be returned as soon as Performance Guarantee, which is 5% of total cost of work order is submitted after acceptance (of Advance Purchase /Work Order(APO) unconditionally. The successful bidder will have to give demand draft/ Bank Guarantee as per Section-V annexure-1, in favour of the Accounts Officer (Cash), O/o The PGM, Patna Telecom District, Patna-800001.within 14 days from the date of issue of APO. The Performance Guarantee will be kept till the end of contract period. The same will be forfeited in case of failure to comply with the work order or breach of contract. No interest will be paid on performance guarantee. The validity of bank guarantee should be 2.5 Years from the date of acceptance of APO.

19. In case of violation of any of the terms of agreement, the security deposit of the contractor is liable to be forfeited by the The Principal General Manager, Patna Telecom District, Patna. Any sum of money due or payable to the contractor including security deposit refundable to him under the contract can be appropriated by the The Principal General Manager, Patna Telecom District, Patna against any amount which contractor may owe to the BSNL AGAINST ANY OTHER CONTRACT.

20. The rates should be quoted in figures as well as in words. In case of discrepancy the rates in words will prevail. In case of illiterate persons, a witness should attest the rates/ amounts tendered.

21. Contract Agreement

21. Contract agreement will be made within one week from the date of approval of work by the Principal General Manager, Patna Telecom District, Patna on behalf of BSNL.

22. The Principal General Manager, Patna Telecom District, Patna may terminate the contract at any time without giving any notice if the work carried out is not satisfactory.

23. If the approved tenderer fails to accept the order and/ or failed to carry out the work as ordered as per tender condition, his contract agreement will be canceled and the security deposit will be forfeited.

24.The approved contractor shall in no circumstances sublet the contract. If however, the approved contractors shall become insolvent, the Principal General Manager, Patna Telecom District, Patna may there upon, by one months notice in writing, terminate the contract and the security deposit of such contractor will be forfeited.

25. If any dispute, difference or rejection whatsoever shall arise in any way connected with or arising out of this contract or in operation of any part thereof or the rights, duties or liabilities of either party, the decision of which is not otherwise provided for, the decision of the Principal General Manager, Patna Telecom District, Patna shall be final and binding.
26. All the conditional tenders will be rejected.

27. CONCESSIONS TO SMALL SCALE INDUSTRY UNITS REGISTERED WITH NSIC.

As per letter no: 2(11) /92 dated 30/01/92 from Ministry of Industry( Department of SSI &ARI ),following concessions may be allowed to the small scale Industry units registered with NSIC under single point registration scheme.

( i ) Issue of tender sets free of cost.

( ii) Exemption from payment of bid security.

( iii) Exemption from submission of performance security to the extent of monetary limit for which the units are registered. The above concession is subject to production of their registration with NSIC for the tendered item along with their approved monetary limits.

28. For the work which involves employment of lab our by the contractor, he shall be responsible for getting registered with the lab our commissioner under appropriate act and its implementation as per act.

30. The Principal General Manager, Patna Telecom District, Patna on behalf of BSNL is not bound to accept the lowest or any other tender, & reserves his right to reject all or any of the tenders received without assignment of any reason. Tenders in whom any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.

31. PAYMENT TERMS:

31.(i) Payment shall be made on receipt of full material in good conditions i.e. SDE (CM-Sales) R’Bolck duly countersigned by the AGM(S&M).Pre-receipted bills in triplicate, with delivery challan acknowledged by consignee, should be enclosed with the bill along with declaration of payment of excise duty indicating the amount duty and tax paid, if any.

31.(ii) Form C and also a certificate stating that the tendered item (stores) are meant for the use of BSNL shall be provided by the purchaser/ AGM(Sales & Mktg.) on the request of the bidder as and where applicable.

31.(iii) No payment shall be made for goods/items if rejected on inspection and not printed as per the specifications given in the bid document/proof approved by AGM (Sales & Mktg.).

31.(iv) The bidder has to give the mandate for receiving the payment electronically and the charges, if any, levied by bank has to be borne by the bidder/contractor/supplier. The bidder company is required to give the following information for this purpose.

  1. Beneficiary Bank Name :
  2. Beneficiary Branch Name:
  3. IFSC Code of Beneficiary Branch
  4. Beneficiary account no.
  5. Branch Serial No. (MICR No.)

31.(v) The Income Tax and Sales Tax as applicable will be deducted from the total payment.

32. PAYING AUTHORITY:

Accounts Officer (Cash), 2nd floor, Telephone Bhawan, O/o The PGM, Patna Telecom District, R’Block, Patna-800001.

For and on behalf of the BSNL,

AGM (S&M)

O/o The PGMTD, Patna

Annexure-III

SCHEDULE OF REQUIREMENTS

SL.NO. / ITEM / QUANTITY
1. / 4 Page Post- Paid/Pre-Paid CAF(color), Terms & conditions with Subscriber Receipt (Counter Foil).
[ Printing on both side as per specimen in A4-size 80 GSM paper and Printing of Unique Serial Number in 4 places with demarcation of Subscriber Receipt (Counter Foil)] / 130000 Nos.

SECTION-IV

SCHEDULE OF RATES

SPECIFICATION OF CAF REQUIRED TO BE PRINTED

Nomenclature of forms / Qty .to be printed / Specification / GSM of paper to be used / Rate per thousand of printing/composing & other operations including all taxeslevies, handling/delivery including Transportation cost of paper as per sample. / Composite
Price
4 Page Post- Paid/Pre-Paid CAF(color) with Terms & conditions (printing on both side as per specimen) / 130000 / Printing on both side as per specimen in A4-size 80 GSM paper and Printing of Unique Serial Number in 4 places with demarcation of Subscriber Receipt (Counter Foil) / 80 / Rs………………………....
In Words………………………….. / Rs…………………
In
words………………………..

Note:-Forms should be packed in bundles of 100 forms in paper packing with serial number and 10 such bundles shall be packed in a cardboard carton with serial number of all 10 bundles.

Signature of bidder

Official seal

SECTION V

BIDDER’S PROFILE

1.Full Name of the Firm/ Bidder.:

  1. Address:
  1. Telephone Numbers:

(a). Office:

(b) FAX.:

(c) Residence:

  1. Whether proprietary or partnership firm Or Pvt. Ltd. Co. :
  1. Name ( s ) of sole proprietor or name of Partners/Directors:
  1. Permanent Income Tax No. :
  1. Registration No. of Trade Licensee ( Attested copy to be enclosed):
  1. Credential Certificate ( Regarding implementation of DMS Application or any other documents ):
  1. Brief profile of the company :
  1. Any other relevant information :

Signature: