New Sarepta Minor Hockey Association
April 21, 2015
AGM Meeting Agenda
7:00pm @ New Sarepta Agriplex
Chaired by: Andy Kellert
Minutes by: Kate Clifford
Opening Remarks
Attendance Sheet
Review Agenda, corrections
Accept/Adopt Agenda, Seconded
Old Business
1. Review Minutes of last AGM: Fall AGM Sept. 16, 2014
· Correction, Errors or Omissions:
· Accept/Adopt Fall AGM Minutes, Seconded
New Business
1. Presidents Report
· Intro
· Year in review
a. Concerns
o limited referee’s
o ice availability & teams hosting tournaments
b. Accomplishments
o renovation/construction of new equipment room /team meeting room (Sept 2014
o work towards reviving midget program (Sept 2014)
o development of NSMHA rules & regulations (draft ready for Sept, 2014)
o expanded player registration by 40%
o better control over wasted ice/late returns
c. Future goals
o NSMHA rules & regulations
o derby grounds renovations (paint, cleanup ,etc.)
o update association goaltender equipment
o new player development bench cabinet
o continue to look at ways to increase membership (boundaries, grants, etc)
· 2014/2015 Suggestion Forms Received
· Volunteer Sign-up sheets (at front)
a. June 13-15 – Parade Concession
b. June _____ – Demo Derby grounds revitalization
c. Sept. 13 – Demo Derby
2. Treasurer Report
· Association Finances
a. Current accounts balances (handout)
o GIC, Investments
b. Review Proposed Budget 2015/2015 (handout) – Membership approval
c. Association Audit of 2014/2015 books – to be done for Fall AGM
· Team Bank Accounts (June 1, 2015 deadline)
3. Registrar Report
· Final #’s from 2014/2015 season (players/families)
· Predicted teams & #’s for 2015/2016 season
· Launch of Online 2014/2015 Registration – opening date
a. In Person Registration dates & times
· Next Season Registration fee’s (membership to approve)
4. Vice Presidents Report
· New game socks
5. Motions
NONE SUBMITTED
6. Elections
Introduce Executive Assigned Position for 2015/2016 Season
Coach Development -
1660 Representative -
Voting Process:
- Receive Nominations
- Close Nominations
- If more than 1 person nominated, nominees will be asked to leave the room and vote by way of a show of hands
Executive positions up for election (2 year terms):
Board (voting)
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President -
Secretary -
Player Development -
Atom & Below Director-
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Associates/Representative (non-voting)
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Ice Allocator -
Fundraiser/Commitment -
Equipment Manager: Atom and Below -
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7. Other important dates.
· April 26 – HA Zone 7 Meeting @ 11:00am Edgeworth Centre Camrose
· May 1 – 2015/16 Online registration begins
· May 9 - 1660 AGM @ 10am DOW Centennial Centre Fort Sask – Lions Pride Room.
· June 10 – 2015/16 Wednesday at the New Sarepta Agriplex 6:00 to 8:00pm
· June 12 -14 – Sarepta Fair
· June 15 – Early Registration Ends…..$200 late fee will apply to late registrations after this date
· Sept. 13 – Demo Derby (NSMHA Major Fundraiser)
· Sept. 19 – Proposed start of Minor Hockey 2015/2016 Season
· Nov. 15, 2015 – Coaching certification deadline for 2015/2016 season
· Ref Clinic - October ______
· Picture Night – October ______
Meeting Adjourned @ ______
Next Meeting: Fall AGM September 8 @ 7pm (@ New Sarepta)
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