New Hire Checklist Benefited Employees

Welcome to UND! This email contains important information to help you complete the remaining steps of the hire process. Please read all information closely and make note of what and when certain items need to be completed.

First Steps:

  1. Hires that have never worked on Campus before must complete the Personal Data email. You will receive this email as soon as the department enters your hire into the system.
  2. Review the list of acceptable documents attached to this email and make sure you have original, unexpired documents to bring when you complete Section 2 of the I-9 in Payroll or E-Verify site.
  3. Please make sure to have your direct deposit information available when you complete the Activity Guide.

Next Steps:

  1. An email will be sent between 1-5 days after the Personal Data email has been completed. An email with the subject line of New Hire On-boarding Steps will have two steps that need to be completed:
  2. Claim Your NDUS Account-students do not need to do this step as you have already done this on the student side.
  3. New employee on-boarding-this is referred to as the Activity Guide. Make sure to complete all steps of this activity guide, do not use the “Mark Activity as Complete” button unless you have finished the item and you are unable to move to the next item in the list. Make sure you have your direct deposit information. When you are finished with the Activity Guide, go back to the Welcome & Instructions page and print out.
  4. The last step is reminder information of what to bring to Payroll or the E-Verify site.
  5. Benefited employees will receive another email with your Offer Letter, Position Description, and Benefit forms. Please print and read the Offer Letter and Position Description. If you agree with them, sign and scan to your computer and email them back to the email address the original email came from. If needed, they can be printed, signed and returned to the Payroll Office or E-Verify site. The Benefit forms are to be printed, completed and returned to the Payroll Office or E-verify Site.
  6. When these items are completed, gather the following documents and go as soon as possible to the Payroll Office or E-Verify site:
  7. Welcome & Instructions page
  8. Documents chosen from the I-9 list of acceptable documents
  9. Signed Offer Letter and Position Description, if not sent back electronically
  10. Completed Benefit forms

Last Steps:

  1. You will receive an email from with instructions for enrolling online, complete this as soon as possible.
  2. You will receive an email from SafeColleges about a week after you start working that will have all the required trainings that need to be completed for your position.

Once all of these steps are completed, you are officially hired at UND! Please contact {name, phone #} if you have any questions or need any assistance. Welcome to UND we are excited to have you as part of our team!

Sincerely,

{name}