Job Description
Faculty/Department: / SUSU/Estates & Facilities
Post Title: / Professional Service, Health & Safety & Environmental Health Officer
Please enter Level under appropriate Career Pathway / ERE / TAE / MSA / CAO / R.Nurse / Clinical
L4
ERE Category / Academic Posts / Non-Academic Posts
Academic
(mixed) / Research
only / Teaching
only / Enterprise / Education Development
Post Responsible to: / Estates and Facilities Health and Safety Manager (E &F Operational )
Head of Commercial Development (SUSU Operational)
Report to CH&SG for Professional standards
Posts Responsible for: / None
Job Purpose:
Providing advice and guidance to the Estates & Facilities Catering Services and all the operations of the Southampton University Students Union (SUSU) in reducing Occupational and public H&S risks through meeting legislative requirements and the University H&S Management System.
Develop and implement specific areas of H&S policy for the University, especially food hygiene and all H & S Policy for SUSU Operations.
Technical Support/Advice
1. Organise and lead in appropriate safety committees and promote Health and Safety Policies and procedures.
2. Provide Health and Safety Advice to Catering Service Managers, Catering Facility Staff, and Students’ Union Staff, Service Users and Students as appropriate.
3. Assist Estates & Facilities and SUSU management in the monitoring of H&S performance and progress against the H&S improvement plans and in the preparation of the resulting Service quarterly reports,
4. Plan and deliver Health and Safety and other associated training as required.
5. Provide advice to Students’ Union Event organisers (both external and internal)and Catering Facility Managers on the preparation of risk assessments based on the guidance supplied by the Central Health and Safety Group, and monitor the adequacy of RA’s carried out.
6. Co-ordinate and conduct inspections and management system audits of H & S management arrangements as set out by the University and Union Health and Safety Management Systems
7. Assist managers in conducting investigations of accidents and incidents reported to them in Estates and Facilities Catering Operations and SUSU, identifying root causes and reporting them to the appropriate management board and the Central Health and Safety Group.
8. To seek the advice of the Central Health and Safety Group, on Health and Safety issues outside the scope of the post holders technical expertise.
Co-ordination of Health and Safety Activities
9. Maintain and develop the necessary records for Health and Safety as set out in the University and Union’s Health and Safety Management System for SUSU and catering operations.
10. Maintain an effective two way communication process between the Central Health and Safety Group in relation to standards, guidance and needs.
11. Promote and maintain a two way consultation process with SUSU and Catering Facilities staff on relevant health and Safety issues
12. Administer the delivery of Health and Safety related training across SUSU and Catering Facilities Service, assisting mangers in identifying individual and group training needs and directing them to the appropriate training.
13. Co-ordinate the timetabling of electrical testing of portable appliances, and the certification and calibration of safety critical equipment.
14. Maintain a comprehensive register of risk assessments for SUSU and Estates and Facilities Catering Operations, ensuring that risk assessments are reviewed and updated as required by the management system.
15. Provide guidance to SUSU and Catering Operation managers on the implementation of the University and Union Health and Safety Management System, standards and guidance provided by the Central Health and Safety Group.
16. Any other duties that fall within the scope of the role, as allocated by the line manager, following consultation with the postholder. / % Time
50%
50%
Internal & External Relationships: (nature & purpose of relationships)
University and SUSU staff.
1. 1. Will communicate both verbally with, and in writing to, all other members of the Service including staff and users of SUSU Facilities. Good communication and working relationships must be maintained as a large majority of tasks require teamwork. Reports on the status of tasks, incidents and new information obtained will be shared with all members of the management team.
University staff within the Central Health and Safety Group
2. 2. Requires interaction with the Central Health and Safety Group, using well developed written and verbal communication skills to communicate clearly, accurately and concisely. In particular, with the University Safety Advisers regarding policy, the interpretation of standards, and the reporting of statistical information.
University staff across the University
3. 3. Will communicate with other Safety Officers and specialists across the University and SUSU on the resolution of specific Health and Safety issues.
4.
5. University Students
6. 4 Will communicate with all Students using SUSU facilities particularly those organising events and functions
Providing support throughout the whole process in a proactive way with sensitivity and guidance ensuring student volunteers and staff operate safe systems of practice throughout.
Dimensions
7. This role plays a key role in assisting the Central Health & Safety Group, the Estates and Facilities and SUSU to ensure that they comply with legal requirements of the Health and Safety at Work Act 1974 and associated safety legislation and will lead in monitoring food hygiene arrangements both for the University and SUSU. The role is an important part of fulfilling both organisations obligations under the Act and the Management of Health and Safety at Work Regulations to appoint a competent person and provide adequate resources to ensure that proper arrangements are in place for the control of risks arising out of the universities operation.
The post also contributes to the overall effectiveness of the Students’ Union by;
1. Attending all meetings and training events as required.
2. Promoting SUSU’s various policies within your work, in particular Equality and Diversity and Ethical & Environmental.
3. Contributing to the positive image of SUSU with students, the University and the community
4. Ensure that personal knowledge and skills are updated to ensure effectiveness in meeting work objectives
5. Such other duties as may be reasonably prescribed by the Union, as appropriate to the grade and responsibilities of this post
Person Specification
Criteria / Essential / Desirable / How to be assessed
Qualifications, Knowledge and Experience:
NEBOSH Diploma or Equivalent
NEBOSH General Certificate
CIEH Level 4 Food Safety Management
/ xx / x / Qualification Verification
Planning and Organising:
Able to work under pressure
Able to multi-task
Good Presentational skills / X
X
X / Interview
Interview
Interview
Problem Solving and Initiative:
Able to self motivate and work on own initiative
Demonstrable ability to solve problems (to level of technical expertise) / X
X / Interview
Interview
Management and Teamwork:
Articulate and able to build good working relationships with academic and professional staff
Commitment to work with students, student staff and staff members sharing the values and passion of the students’ union through teamwork and management guidance. / X
X / Interview
Interview / Application Form
Communicating and Influencing:
Good organisational skills and inter-personal and communication skills
Ability to influence other members of the faculty through non-line management skills and persuasion.
Able to pass on their knowledge and experience to others through informal coaching / formal small group training / X
X
X / Interview / Application Form
Interview / Application Form
Interview / Application Form
Other Skills and Behaviours:
Willing to supplement existing knowledge and undertake further professional training and development as agreed
Commitment to and an understanding of Equal Opportunities Diversity and Ethical Environmental issues as well as SUSU’s values / X
X / Interview
Interview / Application Form
4