National Board of Directors Meeting
February 4-6, 2005 * Dallas TX
“Nia – We Have Purpose”
Draft #2 * Last Updated: 1/19/05
Pre-Meeting Activities
Prior to the Meeting
Please read:
- NBOD Reports (available for download from BDPA’s CRM Tool, www.salesforce.com in Documents area)
1. President – Late; not available at this time
2. President-Elect – (filename: 2005-1QNBOD-VPBM_v1.1.ppt)
3. VP-Finance – Late; not available at this time
4. VP-Member Services (filename: 2005-1QNBOD-VPMS_v1.1.ppt)
5. VP-Membership Management (filename: 2005-1QNBOD-VPMM_v1.0.ppt)
6. VP-Strategy & Planning – Late; not available at this time
7. Executive Director - Late; not available at this time
8. Chief Information Officer - Late; not available at this time
9. Issues Council Chairperson – (filename: 2005-1QNBOD-IssuesCouncil_v1.0.ppt)
10. BETF Executive Director - Late; not available at this time
Please bring:
- Quarterly Chapter Status Report (4Q, Oct-Dec 2004)
- Proxy (if you are not the chapter President)
- Positive Attitude
National Board of Directors Meeting Agenda
Chairperson: Wayne Hicks, President
Scribe: TBD
Parliamentarian: Milt Haynes, Immediate Past President
Agenda Topics
Saturday
7:30 AM Continental Breakfast ______Sponsor: BDPA
8:00 AM Call to Order/Welcome Wayne
· Opening Prayer______Milt
· Establish Quorum Gina Billings, President-Elect
· Agenda Adoption & Parking Lot Intro Wayne
Note: Only Active Chapters have an NBOD vote
· Board Introductions National Board of Directors
· Oath of Office (New NBOD Members)___Wayne
8:20 AM Approval of Minutes Gina
8:30 AM President’s Report ______Wayne
Ø State of BDPA
Ø BDPA Vision, Mission, Objectives, Goals
Ø Review Calendar of Events (Jan-May 2005)
o Any key chapter events missing?
o Monthly Chapter Visitation plans
Ø Chief Information Officer announcement
Ø 2005 OGSM & Budget Comments
Ø Vote Needed: None
9:00 AM President-Elect Report ______Gina Billings, President-Elect
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Ad Hoc Committee Updates
o Improving Volunteer Development (Tim Wilson)
o Incoming President Orientation (Mildred Allen)
o Improving Customer Satisfaction (Antonio Edwards)
Ø Marketing, Branding, Image (may be covered in President’s Meeting)
Ø Corporate Sales
o 2005 Corporate Sales Handbook/Process/Game Plan
Ø Logistics
o Elections & Bylaws (may be covered in President’s meeting)
o Legal Counsel
o Volunteer Staffing
Ø What is needed from local chapters?
Ø Vote Needed: None.
9:45 AM Morning Break
10:00 AM Membership Management Report ______Brooks Baker, VPMM
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Game Plan for Breakthrough Membership Growth in BDPA
Ø Q&A re: Global Database (https://map.bdpa.org)
Ø Recruitment, Retention and Rejuvenation
Ø What is needed from local chapters?
Ø Vote Needed: Terminate Inactive Chapter #1 thru Chapter #7
10:30 AM Member Services Report ______Betty Hutchins, VPMS
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Communications Update
o Newsletter, Magazine, BDPA Internet Radio
Ø Career & Professional Development
o College Student & Young Professionals
o BDPA IT Institute Update
o IMS Implementation Update
o Entrepreneur Advisory Group
o Career Coaches, BDPA Resume Database & Job Posting Center
Ø Community Outreach
o BFTAW, Internships, Community Technology Centers, SITES
Ø What is needed from local chapters?
Ø Vote Needed: None
11:00 AM Executive Director Report ______Vercilla Brown, Exec Director
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Transitioning Workload from Volunteers to BDPA HQ
Ø 2004 Conference Check Presentation – Dallas Chapter
Ø 2006 Conference Update
Ø 2007 Conference Update
Ø Vote Needed: 2007 Conference Host Site Bidding
11:30 AM 2005 National BDPA Conference ______Carole Johnson, Conf Director
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Conference Report & Preview
Ø Conference Registration Status & Promotions
Ø Conference Keynoters & Honorary Chairs
Ø Conference Workshops
Ø Conference Publications
Ø What is needed from local chapters?
Ø Vote Needed: None
12:00 PM BDPA Leadership Lunch * Sponsor: TBD
1:00 PM Strategy & Planning Report ______Tammy Wilkins, VPSP
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Staffing Update: Strategic Planning Director
Ø Overview of OGSM (process & timelines)
Ø 2005 BDPA Business Plan Update
o Local Chapter Business Plan Updates
Ø Legislative Goal Action Team Update
Ø Strategic Alliances (MOU) Status
Ø Review 2005 BDPA Metrics
Ø What is needed from chapters?
Ø Vote Needed: None
1:30 PM BDPA Financial Reports ______Rick Giraudy, VPF
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Staffing Update: BETF Liasion
Ø Financial Audit & Tax Return Updates
Ø Review & Approve BDPA Financial Reports
Ø Review & Approve 2005 National BDPA Budget
Ø What is needed from chapters?
Ø Vote Needed: 4th Quarter Quarter Financial Reports
Ø Vote Needed: 2005 National BDPA Budget
2:30 PM Afternoon Break
2:45 PM Chapter President Meeting Recap ______Jeffry Kimble, New York
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø Recap results from meeting
Ø What is needed from local chapters?
Ø What is needed from National Executive Committee?
Ø What is needed from the Conference Leadership Team?
3:15 PM Chief Information Office Report ______CIO
Ø Metrics, Milestones, Resources * 2005 OGSM & Budget Comments
Ø BDPA.org Website & email address
Ø How to request CIO services in 2005
Ø Chapter Website (quality & look/feel)
Ø Vote Needed: None
3:30 PM Other Key Initiatives
Ø Issues Council Update (Milt)
Ø BDPA Education & Technology Foundation (Rudy Duke, BETF Exec Director)
Ø 2004 Chapter, Member & Corporate Awards (Earl Pace)
Ø Reflections from Will Bundy (Outside Director)
Ø Reflections from Tyrone Taborn (Outside Director)
4:30 PM New Business
5:00 PM NBOD Meeting Recess
Sunday
7:30 AM Continental Breakfast ______Sponsor: BDPA
8:00 AM Call to Order/Welcome Wayne
· Opening Prayer______Betty
8:40 AM Open Floor – Any Issues, Concerns, Questions ______Breakout Sessions
Ø Any ‘Parking Lot’ Items from this weekend?
Ø What can we do to strengthen your chapter?
Ø Breakout #1 – 15,000 Members by 2007 (Recruitment & Retention) (Brooks Baker)
Ø Breakout #2 - Increasing Revenue in Your Chapter (BETF, Corporate Sales) (Gina Billings & Rick Giraudy)
Ø Breakout #3 – Implementing BDPA Course Catalogue (IMS) in your chapter (Betty Hutchins)
Ø Breakout #4 – Using OGSM Process to Drive Accomplishment in your chapter (Tammy Wilkins)
10:00 AM Report-Out on the Breakout Sessions
10:30 AM Review of Actions Items Coming Out of this Weekend ______Gina & Vercilla
10:45 AM Reflections ______Earl Pace, Founder
11:00 AM NBOD Meeting Adjournment
11:15 AM – 12:00 PM NEC Meeting – Part II
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