NATIONAL SCHEDULED CASTES FINANCE AND DEVELOPMENT CORPORATION, NEW DELHI
No.:NSFDC/ADMN/TD/638R/2014-15
TENDER DOCUMENT
(FOR YEARLY EMPANELMENT OF PHOTOCOPY, SPIRAL/SPICO BINDING ETC. PROVIDER)
Sealed Tenders are invited by NSFDC (A Govt. of India Undertaking), 14th Floor, SCOPE Minar, Laxmi Nagar Distt Centre, Delhi – 110092 in "Two Part Bid System" viz, ‘Technical Bid’ and Commercial Bid’ in separate envelopes from reputed Photocopy, Spiral/Spico Binding Service Provider for empanelment to provide Photocopy, Spiral/Spico Binding and other related services on regular basis as per need to the Corporation, as per details mentioned hereunder:
1. General Terms & Conditions :
1.1 Submission of Tender
The tender must be submitted in Two Part Bid System-Technical Bid superscribing ‘Technical Bid’ and Commercial Bid superscribing ‘Commercial Bid’ in two separate envelopes. These two separate sealed envelopes should be placed in another sealed envelope and submitted accordingly.
Sealed tender shall be received in this office upto 1530 hrs. on 16.02.2015.
1.2 The estimated annual value of the contract would be about `1,50,000 only. The tenderer shall be required to deposit 2% of the estimated value i.e. `3,000/- as Bid Security (refundable) alongwith the Technical Bid of the Tender Document. The amount may be made in the form of Pay order/Demand Draft/Bankers Cheque in favour of National Scheduled Castes Finance and Development Corporation payable at Delhi.
1.3 The technical bid of only such tenderer would be opened, who furnish the Bid amount. The Bid security shall be refunded to the tenderers subject to finalization of the Service provider.
1.4 Opening of Bids:
The Technical Bid will be opened on 16.02.2015 at 1600 hrs. in the presence of representatives of firms, who are interested to be present during the opening of the Tender.
1.5 Evaluation of Bids
1.5.1 The technical bids will be evaluated by a Committee formed by NSFDC. The Committee at its discretion might visit Agencies/Office to check infrastructure as available with the tenderer.
1.5.2 The Commercial Bids only of those firms, who qualify the Technical Bid, shall be opened subsequently on a day and time fixed by the Committee after completing the work as per 1.5.1.
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1.5.3 Open/stapled/improperly sealed/received by fax/tenders received after stipulated time and day shall not be entertained.
2.0 PRE-QUALIFICATION/TECHNICAL BID (Refer Annexure-1 for Documentation)
2.1 The Tenderer should be registered with department of VAT/Sales Tax/Service Tax, as applicable (Please attach documentary proof alongwith PAN).
2.2 The Tenderer (agency) should have completed at least 3 years in the concerned business (Please attach copy of incorporation/establishment as documentary proof).
2.3 The Agency should be situated within a radius of 3 Kms. from the NSFDC Head Office (mention No. of Kms. from NSFDC, Head Office).
2.4 The Agency should be able to provide photocopy & spiral/spico binding services at short notices on priority, as and when required.
2.5 The Tenderer (agency) should have proper arrangement for collection and delivery of material from NSFDC, Head Office.
2.6 The Tenders should have proper infrastructure for photocopy, binding (spiral/spico) attach list of machines etc.)
2.7 The Tenderer should quote only for such services for which they have got In-house facility (an undertaking to this effect should be attached alongwith Technical Bid.
2.8 The agency (tenderer) should attach the list of credentials and clientele alongwith their work orders.
3.0 GUIDELINES FOR PRICE BID/COMMERCIAL BID :
3.1 The Agency/Company should be capable of satisfactory and timely completion of the photocopy/spiral/spico binding etc. work.
3.2 The Agency/Company has to send their representative to our office for collecting documents/papers for photocopying/other specific work as desired, and delivery of the completed material.
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3.3 The Agency/Company must submit the rates in following manners:
S. No. / Particulars / Quantity1. / A-4 Size photocopy B/W / Each
2. / A-3 Size photocopy B/W / Each
3. / A-3 & A-4 Size photocopy on buff paper / Each
4. / A-4 Size colour photocopy / Each
5. / A-3 Size colour photocopy / Each
6. / Other Sizes (B/W & Color) / Each
7. / Spiral binding below – 200 pages / Each
8 / Spiral binding above– 200 pages / Each
9. / Spico binding below – 200 pages / Each
10. / Spico binding above – 200 pages / Each
11. / Hard Binding of Cash Journals / Each
12. / Leather Binding / Each
13. / Rexene Binding / Each
14. / Soft Binding / Each
15. / Strip Binding / Each
16. / Scanning / Each
17. / Wiro-Binding / Each
18. / Folder Printing / Each
19. / Separator / Each
20. / A1/A2/AO Printing / Each
21. / Photocopy Rim – GSM 75/80 / Each
22. / Book Binding/Perfect Binding / Each
23. / Printing Of Certificates (A4)- Multicolor / Each
24. / Fax charges Local/STD, incoming and outgoing / Each
25. / Courier Charges (local and outstation) for different weight categories of Blue Dart, DTDC as per Companies tariff plans / Each (as per the Weight Categories of both the Courier Co’s)
26. / Lamination Charges – A-4, A-3, etc. / Each
27. / Printing of Handbills on 80 GSM Paper, Single Color, A-4 Size / 500/1000
28. / CD/DVD writing / Each
29. / Printing of Stickers – 4X4 sqr. Inch / Each
30. / Printing of Badges with lamination & Tag – 4X6 sqr. Inch / Each
31. / Printing of Bilingual Name Plate – A-4 Size, Two Color / Each
*Item-wise tax whether Service or Sales tax or VAT shall be mention against each job as applicable.
4.0 Terms & Conditions:
4.1 The interested Agency/person shall furnish the detailed quotations of the charges for the above work for consideration of empanelment.
4.2 A single comprehensive rate quotations or incomplete quotations shall be rejected.
4.3 The management reserves the right to select or reject any quotation or entire Tender without assigning any reason thereof.
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4.4 The payment for every month shall be released after submission of the bill.
4.5 In case of unsatisfactory services, the NSFDC has the right to cancel the contract, at any point of time, by giving one month’s notice.
4.6 The contract amount once fixed will remain in force for a period of one year and no increase, on account of any reason, whatsoever, will be entertained during the contract period.
4.7 The estimated annual value of the contract would be about `1,50,000/- only. The tenderer shall be required to deposit 2% of the estimated value i.e. `3,000/- as Bid Security (refundable) alongwith the Technical Bid of the Tender Document. The amount may be made in the form of Pay order, Demand Draft/Bankers Cheque in favour of National Scheduled Castes Finance and Development Corporation payable at Delhi. The Bid security shall be refunded to the tenderers subject to finalization of the Service provider.
4.8 The selected firm shall be required to deposit 10% of the estimated value i.e. `15,000/- as performance security (non-interest bearing) in the form of Pay order/Demand Draft/Bankers Cheque in favour of National Scheduled Castes Finance and Development Corporation payable at Delhi. The Performance Security shall be refunded subject to satisfactory and timely completion of job.
4.9 All disputes or differences, whatsoever, arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof, shall be settled by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be final and binding. The Chairman-cum-Managing Director of the corporation shall be the Competent Arbitration Officer for the purpose of this contract.
5.0 Standard Terms & Conditions - (enclosed in the Annexure)
In case your firm is interested and capable of giving the above services, you are requested to submit your sealed quotation in two part bid system latest by 1530 hrs. on 16.02.2015 alongwith the bid amount in envelope of Technical Bid, mentioning Phone No./Cell Phone No./Fax No. The quotation may please be dropped in the Tender Box at SCOPE Minar. Office or may be sent by Registered Post to the Chief Manager (Administration), NSFDC, SCOPE Minar, 14th Floor, Laxmi Nagar District Centre, Delhi – 110 092 super scribing the “PHOTOCOPY, SPIRAL/SPICO BINDING PROVIDER” and sender’s name and address in full on the envelope.
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ANNEXURE
STANDARD TERMS & CONDITIONS
1. Opened/stapled/improperly sealed/late tenders shall not be entertained.
2. Tenders not confirming to prescribed requirements will be rejected and no correspondence thereof shall be entertained whatsoever.
3. All documents enclosed with the Tender should be signed by the tenderer with seal of Agency/Firm.
4. The Tenderer should take care that the rate and amount should be written in such a way that interpolation is not possible. No blanks should be left which would be otherwise making the tender liable for rejection.
5. Tenderer submitting a tender would be presumed to have read and fully understood all the terms and conditions and instructions contained in the tender documents and parts/annexure thereof. No inquiry, verbal or written, shall be entertained in respect of acceptance/rejection of the tender.
6. Any Act on the part of tenderer to influence any body in the Organisation is liable to rejection of his tender.
7. The contractor empanelled agency shall comply with all legal requirements involved/applicable in discharge of the assigned job/work.
8. The successful bidding Agency/Tenderer shall alone be responsible to provide all the statutory benefits to his staff and officials viz; PF, ESI, Bonus, Gratuity, Leave etc, employed by the contractor.
9. The Quotations must be Un-conditional.
10. The NSFDC shall have the right to ask for the removal of any person of the agency, who is not found to be competent and orderly in the discharge of his duty.
11. The successful bidding agency shall not engage any sub-contractor or transfer the contract to any other persons in any manner.
12. The firms registered under Micro, Small and Medium Enterprises Act must disclose their registration number and shall be eligible for exemption in Bid Security.
13. The Corporation reserves the right to cancel the contract and forfeit the Performance Security in case the quality of the service is not found to be of the desirable standard.
14. In case of any dispute, the decision of the CMD of the NSFDC shall be final and binding.
15. In case of delayed and unsatisfactory service, NSFDC reserves the right to cancel the contract at any time.
16. NSFDC reserves the right to postpone/recall/reject the full or part of the tender without assigning any reasons there-of.
17. NSFDC shall not be responsible either for non-receipt of the quotation or its receipt after the stipulated date and time due to any reasons what so ever.
18. When deemed necessary, NSFDC may seek clarifications on any aspect from the firm. However, that would not entitle the firm to change or cause any change in the substance of the tender submitted or price quoted.
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ANNEXURE-1
Tender – Yearly Empanelment of Photocopy, Spiral/Spico Binding Etc. Service
Prescribed Format for Technical Bid (Compulsory)
SECTION I: Compliance with Minimum Eligibility Criteria
Sl. No. / Criteria / Whether minimumEligibility criteria fulfilled (Yes/No) / Details of
Supporting documents attached.
(Page No.)
1. / The Agency should be registered with the Department of D-VAT/Service Tax / other Statutory Bodies, as applicable. (Please attach documentary proof alongwith PAN Number).
2. / Documentary proof of Incorporation/Establishment towards 03 years of operation.
3. / Address Proof confirming radius of 3 km from the NSFDC Head Office.
4. / Declaration to provide the services at short notices, as and when required.
5. / Declaration towards proper arrangements for collection and delivery of the material from NSFDC Head Office without any extra charges.
6. / List of equipment to be attached towards proper infrastructure for photocopy, binding, designing etc.
7. / Undertaking towards services available in-house.
8. / List of credential and clientele to be attached.
9. / Bid Security amount (refundable) of `3,000/- (Rupees three thousand only) in the form of Pay Order/Demand Draft/Bankers' Cheque in favour of NSFDC payable at Delhi.
10. / The enclosed certificates and documents should be self-attested by the Agencies. The Agencies should submit an undertaking certifying the authenticity of these documents.