National Insulator Association
National Show Proposal Bid Form
(Use attachments if necessary to give a full description)
Name of Show: The xxth National Insulator Association Convention, Show and Facility address, telephone:
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Show Host(s) name, address, telephone, and email:
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Show Days & Dates: ______
Dealer/Exhibitor Setup Public Tear-
Unloading Hours down
Thursday ______
Friday ______
Saturday ______
Sunday ______
Sales table size: ______
Price per table (Note quantity discounts and early-bird discounts): ______
Deposit amount: ______
Refund cut-off Date: ______
Items for Sale: ______
Number of Sales Tables: ______
Number of Sales Tables with electricity available: ______
How many Sales Tables are reserved for insulators: ______
Number of Display Tables: ______
Number of Display Tables with electricity available: ______
How many display tables are reserved for insulators: ______
Public Aisle Space: ______
Dealer Aisle Space: ______
Include floor plans and proposed table layouts of your hall on a separate piece of paper and attach it to the proposal.
Description of security: ______
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Hours of security: ______
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Ribbons, Trophies, Awards for exhibitors: ______
Display categories:
All NIA categories plus ______
White table covers furnished? (recommended) ______
Dealer Table Signs? ______
Dealer ID Badges? ______
Hand Carts Available? (How many?)______
Flat Carts Available? (How many?) ______
Message sign in front of building? ______
Admission Charge: ______
Show Hotel name, address, telephone (local and national reservations numbers):
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Room rates for single and double rooms: ______
Number of rooms reserved for the show: ______
Is there food on premises? ______
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Dining Area Provided? ______
Hotel features (swimming pool, bar, dancing, exercise room, etc.):
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Describe the closest overnight parking for self-contained campers, the availability and cost.
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Dealer and Exhibit Directories Available? ______
Description of Directory: ______
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Number to be printed: ______
Cost to Public: ______
What airports would be used to get to the show? ______
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How far is the show from the airport? ______
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Describe the cost, and hours of shuttles running between the airport and hotel? ______
What major highways would be used to get to the show? (Provide sample directions, if
possible.)
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What trains service the area (e.g., Amtrak)? ______
Describe local attractions such as shopping malls, amusement parks, historical attractions, sporting venues, music/theatre/arts facilities, museums or natural wonders. (Feel free to attach brochures for these).
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What sources could be contacted for additional information. List names, addresses, phone numbers, web page URLs of these.
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Location of Banquet: ______
Transportation to Banquet if not at hotel: ______
Maximum Number of Seats: ______
Cost: ______
Availability of the Bar: ______
Type of Service: ______
Proposed Fare (food & drink): ______
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Do you want the NIA to furnish the following sample items at cost?
NIA Floor Rules: _____ Judging Sheets/Tally Forms: _____
NIA Exhibit & Judging Rules: _____ Posters with Floor Rules _____
Exhibit Name ID Cards _____
Proposed Budget:
1. Expenses
Hall: $______
Table/Chair Rental: ______
Tablecloth Rental: ______
Security: ______
Flier Printing ______
Show Directory Printing ______
Postage: ______
Telephone: ______
Local Advertising ______
Hobby Advertising: ______
Insurance: ______
Banquet (Food, Tip, Bartender,
Tables, Linen, Room): ______
Other: ______
Total Anticipated Expenses: ______
2. Revenues
Sales Tables ______
Admissions ______
Show Directory Sales ______
Raffle (if any) ______
NIA Advertising Refund ______
Banquet: ______
Other ______
Total Anticipated Revenues: ______
Describe any NIA Show Rules you must reject and give reasons:
Describe any rules in additional to the NIA rules you require:
Submitted by:
______Date: ______
______Date: ______
Please return to the President of the NIA:
Darryl Wagner, NIA #8671
14615 NW Skyview Ave.
Smithville, MO 64089