National Environmental Laboratory Accreditation Program (NELAP)
NELAP AB TechChklst2012
National Environmental Laboratory Accreditation Program (NELAP)
Checklist To Determine Accreditation Body Compliance
(“Technical Checklist”)
Updated to The NELAC Institute (TNI) Standard
Adopted September 2009, revised for color-coding and removal of duplicate items and
re-approved by TNI Laboratory Accreditation Body Expert Committee July 2013
AB Applicant Name:NELAP Certificate No.
Date Reviewed: / / /
Reviewed By
Red = The standard states that an AB shall have written evidence of this item as part of its quality system, and that the documents must therefore be available for review either prior to or during the on-site office visit
Green = The standard requires that the AB needs to have written record of the item, and thus documentation must be available for review either prior to or during the on-site office visit.
Blue = activities covered during the observation of the on-site assessment of a laboratory by the AB’s assessors (shadow assessment.)
Gray = duplicate Items covered above in this Technical Review checklist (annotated accordingly).
White = The standard does not explicitly require documentation and thus compliance may be determined by either review of documentation or through observations made by evaluators during site visit.
2009TNI Standard. Most requirements identified on this checklist are a paraphrase of the 2009Standard. The number preceding each checklist item is the location in the TNI Environmental Laboratory Sector standards where the exact language for that requirement can be found.Page 1 of 1
NELAP AB TechChklst2012
NELAP Requirements of an AccreditationBody (AB)AB: / Yes / No / NA / Document Location/Comments
Accreditation Body: Legal Responsibility and Structure
Page 1 of 57
NELAP AB TechChklst2012
1 / V2, M1, 4.1: The accreditation body shall be a registered legal entity.NOTE: Governmental accreditation bodies are deemed to be legal entities on the basis of their governmental status. Where the governmental accreditation body is part of a larger governmental entity, the government is responsible for identifying the accreditation body in a way that no conflict of interest with governmental Conformity Assessment Bodies (i.e., environmental laboratories) occur. This accreditation body is deemed to be the "registered legal entity" in the context of this Standard.
2 / V2, M1, 4.2.1: The structure and operation of an accreditation body shall be such as to give confidence in its accreditations.
NOTES: In all cases, accreditation bodies are governmental organizations at the territory, state or federal levels. A territorial, state or federal entity may designate the appropriate agencies or departments as its designated accreditation body for the fields of accreditation for which recognition is being sought.
3 / V2, M1, 4.2.2: The accreditation body shall have authority and shall be responsible for its decisions relating to accreditation, including the granting, maintaining, extending, reducing, suspending and withdrawing of accreditation.
4 / V2, M1, 4.2.2.1: An accreditation body shall not delegate authority for granting, maintaining, suspending or revoking a CAB’s accreditation to an outside person or body. Portions of the accreditation process may be contracted out; however, the authority to grant, maintain, suspend or revoke accreditation shall remain with the accreditation body.
5 / V2, M1, 4.2.3: The accreditation body shall have a description of its legal status, including the names of its owners if applicable, and, if different, the names of the persons who control it.
6 / V2, M1, 4.2.4: The accreditation body shall document the duties, responsibilities and authorities of top management and other personnel associated with the accreditation body who could affect the quality of the accreditation.
7 / V2, M1, 4.2.5: The accreditation body shall identify the top management having overall authority and responsibility for each of the following:
(a) development of policies relating to the operation of the accreditation body;
8 / (b) supervision of the implementation of the policies and procedures;
9 / (c) supervision of the finances of the accreditation body;
10 / (d) decisions on accreditation;
11 / (e) contractual arrangements; and
12 / (f) delegation of authority to committees or individuals, as required, to undertake defined activities on behalf of top management.
NOTES on 4.2.5(a)-(f) above: In the case of an accreditation body within a government department or entity, top management refers to the management of the organizational unit (and not the department or entity) having authority and responsibility for the accreditation program.
13 / V2, M1, 4.2.6: The accreditation body shall have access to necessary expertise for advising the accreditation body on matters directly relating to accreditation.
NOTE: Access to the necessary expertise may be obtained through one or more advisory committees (either ad-hoc or permanent), each responsible within its scope.
14 / V2, M1, 4.2.7: The accreditation body shall have formal rules for the appointment, terms of reference and operation of committees that are involved in the accreditation process, and shall identify the parties participating.
15 / V2, M1, 4.2.8: The accreditation body shall document its entire structure, showing lines of authority and responsibility.
Impartiality and Confidentiality
16 / V2, M1, 4.3.1: The accreditation body shall be organized and operated so as to safeguard the objectivity and impartiality of its activities.
17 / V2, M1, 4.3.2: For safeguarding impartiality and for developing and maintaining the principles and major policies of operation of its accreditation system, the accreditation body shall have documented and implemented a structure to provide opportunity for effective involvement by interested parties. The accreditation body shall ensure a balanced representation of interested parties with no single party predominating.
18 / V2, M1, 4.3.3: The accreditation body’s policies and procedures shall be non-discriminatory and shall be administered in a non-discriminatory way. The accreditation body shall make its services accessible to all applicants whose requests for accreditation fall within the activities (see 4.6.1) and the limitations as defined within its policies and rules. Access shall not be conditional upon the size of the applicant CAB (i.e., environmental laboratory) or membership of any association or group, nor shall accreditation be conditional upon the number of CABs already accredited.
V2, M1, 4.3.3.1: The accreditation body shall also require accredited CABs to maintain impartiality and integrity.
19 / V2, M1, 4.3.4: All accreditation body personnel and committees that could influence the accreditation process shall act objectively and shall be free from any undue commercial, financial and other pressures that could compromise impartiality.
20 / V2, M1, 4.3.5: The accreditation body shall ensure that each decision on accreditation is taken by competent person(s) or committee(s) different from those who carried out the assessment.
21 / V2, M1, 4.3.6: The accreditation body shall not offer or provide any service that affects its impartiality, such as those conformity assessment services that CABs (i.e., environmental laboratories) perform or consultancy.
22 / V2, M1, 4.3.6: The accreditation body’s activities shall not be presented as linked with consultancy. Nothing shall be said or implied that would suggest that accreditation would be simpler, easier, faster or less expensive if any specified person(s) or consultancy were used.
23 / V2, M1, 4.3.7: The accreditation body shall ensure that the activities of its related bodies do not compromise the confidentiality, objectivity and impartiality of its accreditations.
24 / V2, M1, 4.3.7(a): If a related body offers consultancy or provide those conformity assessment services that the accreditation body accredits, the related body has (with respect to the accreditation body) different top management for the activities described in 4.2.5.
25 / V2, M1, 4.3.7(b): If a related body offers consultancy or provide those conformity assessment services that the accreditation body accredits, the related body has (with respect to the accreditation body) personnel different from those involved in the decision-making processes of accreditation.
26 / V2, M1, 4.3.7(c): If a related body offers consultancy or provide those conformity assessment services that the accreditation body accredits, the related body has (with respect to the accreditation body) no possibility to influence the outcome of an assessment for accreditation.
27 / V2, M1, 4.3.7(d): If a related body offers consultancy or provide those conformity assessment services that the accreditation body accredits, the related body has (with respect to the accreditation body)distinctly different name, logos and symbols.
28 / V2, M1, 4.3.7: The accreditation body, with the participation of the interested parties as described in 4.3.2, shall identify, analyze and document the relationships with related bodies to determine the potential for conflict of interest, whether they arise from within the accreditation body or from the activities of the related bodies. Where conflicts are identified, appropriate action shall be taken.
NOTES: A related body is a separate legal entity that is linked by common ownership or contractual arrangements to the accreditation body as described in 4.1. A separate part of the government, outside the governmental accreditation body as described in 4.1, is considered as a related body. An accreditation body and related bodies within a Government department or entity might not have a distinctive name, logo and or symbol.
29 / V2, M1, 4.3.8: Unless required by applicable regulations, accreditation bodies and their contractors shall confine their requirements, assessments and decision making process for an accredited CAB (i.e., environmental laboratory) to those matters specifically related to the fields of accreditation being sought or maintained by a CAB.
30 / V2, M1, 4.4: The accreditation body shall have adequate arrangements to safeguard the confidentiality of the information obtained in the process of its accreditation activities at all levels of the accreditation body, including committees and external bodies or individuals acting on its behalf.
31 / V2, M1, 4.4: The accreditation body shall not disclose confidential information about a particular CAB (environmental laboratory) outside the accreditation body without written consent of the CAB, except where the law requires such information to be disclosed without such consent.
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Liability and Financing
32 / V2, M1, 4.5.1: The accreditation body shall have arrangements to cover liabilities arising from its activities.
33 / V2, M1, 4.5.2: The accreditation body shall have the financial resources, demonstrated by records and/or documents, required for the operation of its activities. The accreditation body shall have a description of its source(s) of income.
Accreditation Activity
34 / V2, M1, 4.6.1: The accreditation body shall clearly describe its accreditation activities, referring to the relevant International Standards, Guides or other normative documents.
35 / V2, M1, 4.6.2: The accreditation body may adopt application or guidance documents and/or participate in the development of them. The accreditation body shall ensure that such documents have been formulated by committees or persons possessing the necessary competence and, where appropriate, with participation of interested parties. Where international application or guidance documents are available, these should be used.
36 / V2, M1, 4.6.3: The accreditation body shall establish procedures for extending its activities and to react to demands of interested parties.
NOTE: Possible elements to be included in the procedures are:
(a) analysis of its present competence, suitability of extension, resources, etc. in the new field,
(b) accessing and employing expertise from other external sources,
(c) evaluating the need for application or guidance documents,
(d) initial selection and training of assessors, and
(e) training accreditation body’s staff in the new field.
Management – General
37 / V2, M1, 5.1.1: The accreditation body shall establish, implement and maintain a management system and continually improve its effectiveness in accordance with the requirements of this International Standard. Requirements for the management system that take into account the particular nature of accreditation bodies are defined in 5.2 to 5.9.
38 / V2, M1, 5.1.2: Where this International Standard requires the accreditation body to have or establish procedures, this means that they shall be documented, implemented and maintained, and shall be based on formulated policies wherever suitable.
Management System
39 / V2, M1, 5.2.1: The accreditation body’s top management shall define and document policies and objectives, including a quality policy, for its activities, and it shall provide evidence of commitment to quality and to compliance with the requirements of this International Standard.
40 / V2, M1, 5.2.1: The management shall ensure effective communication of the needs of interested parties.
41 / V2, M1, 5.2.1: The management shall also ensure that the policies are understood, implemented and maintained at all levels of the accreditation body. The objectives should be measurable and shall be consistent with the accreditation body’s policies.
NOTE: Those accreditation bodies that are signatories to a mutual recognition arrangement may refer to the obligations of the mutual recognition arrangement in their policies.
42 / V2, M1, 5.2.2: The accreditation body shall operate a management system appropriate to the type, range and volume of work performed.
43 / V2, M1, 5.2.2: All applicable requirements of this International Standard shall be addressed either in a manual or in associated documents.
44 / V2, M1, 5.2.2: The accreditation body shall ensure that the manual and relevant associated documents are accessible to its personnel and shall ensure effective implementation of the system’s procedures.
45 / V2, M1, 5.2.3(a): The accreditation body's top management shall appoint a member of management who, irrespective of other responsibilities, shall have responsibility and authority that includes ensuring that procedures needed for the management system are established.
46 / V2, M1, 5.2.3(b): The accreditation body's top management shall appoint a member of management who, irrespective of other responsibilities, shall have responsibility and authority that includesreporting to top management on the performance of the management system and any need for improvement.
Document Control and Records
47 / V2, M1, 5.3: The accreditation body shall establish procedures to control all documents (internal and external) that relate to its accreditation activities.
48 / V2, M1, 5.3(a): The procedures shall define the controls neededto approve documents for adequacy prior to issue.
49 / V2, M1, 5.3(b): The procedures shall define the controls neededto review and update as necessary and re-approve documents.
50 / V2, M1, 5.3(c): The procedures shall define the controls neededto ensure that changes and the current revision status of documents are identified.
51 / V2, M1, 5.3(d): The procedures shall define the controls neededto ensure that relevant versions of applicable documents are available to personnel, Subcontractors, assessors and experts of the accreditation body and CABs (environmental laboratories at points of use.
52 / V2, M1, 5.3(e): The procedures shall define the controls neededto ensure that documents remain legible and readily identifiable.
53 / V2, M1, 5.3(f): The procedures shall define the controls neededto prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
54 / V2, M1, 5.3(g): The procedures shall define the controls neededto safeguard, where relevant, the confidentiality of documents.
55 / V2, M1, 5.4.1: The accreditation body shall establish procedures for identification, collection, indexing, accessing, filing, storage, maintenance and disposal of its records.
56 / V2, M1, 5.4.2: The accreditation body shall establish procedures for retaining records for a period consistent with its contractual and legal obligations. Access to these records shall be consistent with the confidentiality arrangements.
Non-Conformities, Corrective Actions, and Preventive Actions
57 / V2, M1, 5.5: The accreditation body shall establish procedures for the identification and management of nonconformities in its own operations.
58 / V2, M1, 5.5: The accreditation body shall also, where necessary, take actions to eliminate the causes of nonconformities in order to prevent recurrence. Corrective actions shall be appropriate to the impact of the problems encountered.
59 / V2, M1, 5.5(a): The procedures (for identification and management of nonconformities) shall cover identifying nonconformities (e.g. from complaints and internal audits).
60 / V2, M1, 5.5(b): The procedures shall cover determining the causes of nonconformity.
61 / V2, M1, 5.5(c): The procedures shall cover correcting nonconformities.
62 / V2, M1, 5.5(d): The procedures shall cover evaluating the need for actions to ensure that nonconformities do not recur.
63 / V2, M1, 5.5(e): The procedures shall cover determining the actions needed and implementing them in a timely manner.
64 / V2, M1, 5.5(f): The procedures shall cover recording the results of actions taken.
65 / V2, M1, 5.5(g): The procedures shall cover reviewing the effectiveness of corrective actions.
66 / V2, M1, 5.6: The accreditation body shall establish procedures to identify opportunities for improvement and to take preventive actions to eliminate the causes of potential nonconformities. The preventive actions taken shall be appropriate to the impact of the potential problems.
67 / V2, M1, 5.6(a): The procedures for preventive actions shall define requirements for identifying potential nonconformities and their causes.
68 / V2, M1, 5.6(b): The procedures for preventive actions shall define requirements for determining and implementing the corrective actions needed.
69 / V2, M1, 5.6(c): The procedures for preventive actions shall define requirements for recording results of actions taken.
70 / V2, M1, 5.6(d): The procedures for preventive actions shall define requirements for reviewing the effectiveness of preventive actions taken.
Internal Audits and Management Reviews
71 / V2, M1, 5.7.1: The accreditation body shall establish procedures for internal audits to verify that they conform to the requirements of this Standard and that the management system is implemented and maintained.
NOTE: As an indication, ISO 19011 provides guidelines for conducting internal audits.
72 / V2, M1, 5.7.2: Internal audits shall be performed normally at least once a year. The frequency of internal audits may be reduced if the accreditation body can demonstrate that its management system has been effectively implemented according to this International Standard and has proven stability.
73 / V2, M1, 5.7.2: An audit programme shall be planned, taking into consideration the importance of the processes and areas to be audited, as well as the results of previous audits.
74 / V2, M1, 5.7.3(a): The accreditation body shall ensure that internal audits are conducted by qualified personnel knowledgeable in accreditation, auditing and the requirements of this Standard.
75 / V2, M1, 5.7.3(b): The accreditation body shall ensure that internal audits are conducted by personnel different from those who perform the activity to be audited.
76 / V2, M1, 5.7.3(c): The accreditation body shall ensure that personnel responsible for the area audited are informed of the outcome of the audit.
77 / V2, M1, 5.7.3(d): The accreditation body shall ensure that actions are taken in an appropriate and timely manner.
78 / V2, M1, 5.7.3(e): The accreditation body shall ensure that any opportunities for improvement are identified.
79 / V2, M1, 5.7.4: One element of the annual internal audit shall be to review the effectiveness of the quality systems required.
80 / V2, M1, 5.7.4: The internal audit shall include a review of the quality manual and associated written quality procedures.
81 / V2, M1, 5.7.4: The frequency of internal audits may be reduced if the accreditation body can demonstrate acceptable performance during on-site evaluations. If this audit frequency is extended to a period longer than one year, the accreditation body shall document the frequency in their policies, procedures or quality manual.