Revised 3/2015
National Association of State Procurement Officials
2015 Southern Region Meeting
May 17 -19, 2015
Williamsburg, VA
DRAFTAGENDA—schedule subject to change
Sunday, May 17
4:00pm – 7:00pmRegistration
5:15pm – 6:00pmFirst Timers’ Information Session
In this session you’ll learn:
oGoals and Purpose of the Meeting
oOverview of Cooperative Purchasing Process
Presented by: Lee Johnson - NASPO Honorary Member
6:00pm – 8:00pmWelcome Reception
Monday May 18
8:00am-12:00pmRegistration
7:30am-8:15 amBreakfast
8:30 am-9:00amWelcome and Introduction of Attendees
Nancy Rodrigues, Secretary of Administration, Virginia
9:00 am-10:15 amKeynote Presentation
Meagan Johnson, Generational Humorist
10:15 am-10:30 amBreak
10:30 am-11:45amCooperative Purchasing and NASPO ValuePoint
12:00 pm-1:00 pmNetworking Lunch
1:00 pm-2:15pm 1st Cooperative Meeting: Brainstorm
Lee Johnson, NASPO Honorary Member
One of the main purposes of the Southern Region meeting is to identify potential "cooperative opportunities.” Individuals with common interests will initially divide into two focus groups:Products and Services.
2:15pm-3:30 pm Professional Development—Procurement U
3:30 pm-3:45 pmBreak
3:45pm-5:00 pmFast Track RFP
Josh Borden, Georgia
A Cronin Honorable Mention Award for innovation in Purchasing Practices, Georgia has taken the 6-9 month RFP Process and reduced it to approximately 60 days! The presentation will detail how to effectively create, manage, and accomplish purchasing via the RFP process in a relatively short timeframe.
6:00pm-8:00pmDinner
Tuesday, May 19
8:00am – 8:45 amBreakfast
9:00am – 10:15amSupplier Relationship Management
Cidna Unger, Virginia
10:15am – 10:45amBreak
10:45am – 12:00 pmSecurity and Privacy
12:00 pm – 1:00pmNetworking Lunch
1:15 pm – 2:15pm2nd Cooperative Meeting: Prioritize Contracts
Lee Johnson- NASPO Honorary Member
From the first session, narrow down to at least 5 potential cooperative opportunities. Identify states and members to begin working forming the teams to take them forward. A potential “lead state” the NASPO member state that accepts responsibility and authority for a cooperative opportunity, a state might have limited staffing flexibility, but real expertise in an area or industry, another state (with more flexibility) might manage participation for a cooperative opportunity, working with the lead state.
2:15 pm – 3:30 pmBreakout Sessions
Topic A: Training Methodology
Cidna Unger, Virginia
Topic B: Cost/Price Analysis
Moderator: Darryl Mitchell
3:30pm– 3:45 pmBreak
3:45pm – 5:00pmTable Topic Session
Contract Administration and Negotiation Session
Moderator: Josh Borden, Georgia
Participants will be given a contract/negotiation scenario or topic and discuss how this has been handled or recommendations on how to manage the resulting issues that would arise. This is an opportunity to catch up with your Southern Region procurement colleagues to discuss what’s going on in their state.
6:00pmDinner on your own
Wednesday, May 20
Optional/NASPO-funded — Professional DevelopmentTraining Day
8:00 am– 9:00 amBreakfast on your Own
9:00 am – 4:00 pmCurrent Issues in Public Procurement Training Session
Pervasiveness of information technology and its implications, innovate technology sourcing, and the expansion of enterprise resource planning systems are among the issues visited. Other issues include the shift toward service contract and outsourcing, credit/debit card interchange fees, streamlining of the procurement process, performance based contracting, and the convergence of federal and international polices. Vendor protests of contract decisions and the growth of green purchasing, immigration enforcement, and other social policies are also discussed, as well as the growth of national cooperative procurement and the changes in the workforce.
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