National Association of Extension 4-H Agents
Vice President’s Council Meeting via Teleconference Call
June 20, 2012
Meeting Notes
Attendance – Debbie Nistler, Tony Carrell, Christy Price, Kim Gressley, Shawne Tiede, Jody Rosen Atkins.
Call to Order – Debbie Nistler called the meeting to order at 1:0 PM.
Approval of Agenda – No changes.
Executive Director Update – Jody Rosen Atkins
State Relations – Shawn Tiede
Shawn reported that the RDs are working on member engagement for the conference and the state leadership workshop. State visits will resume after the fairs are done.
VP Professional Development Report – Christy Price
Christy sent the call out for the 2016 conference bid. She said that the North Central region is not interested, so it will be opened up to all.
2015 Conference – She and Tony have been working with the committee on getting ready for the Oregon bid presentation.
Christy has been working with Tony on combining the Conference Planning Handbook and Conference Financial Management Handbook.
VP Finance & Operations Report – Tony Carrell
In Tony’s absence, the following written report was provided.
• The auditors have come and gone. Jody and I are awaiting their written report but Jody indicated that they seemed to be pleased with the financial procedures in place.
• Thanks to those who have sent me your 2013 budget request. Those who have not yet sent it, please do so.
• You should have received a copy of the 2011 conference financial report. Please let me know if you have any questions. It appears that the 2011 conference can now officially be added to the history books.
• I have been answering financial questions for Oregon as they are preparing their 2015 bid proposal.
• I am waiting on information from Theresa and Elijah regarding the claim that the VP Council approved denial of payment for the invoice dated in February submitted related to web development approved by the JYD board.
VP Member Services – Kim Gressley
Kim reported that she revised Life Member letter and brochure, as well as New Active member information. She started working on a Member Services Handbook. She will be working on gathering impact reports.
Life Member pinning ceremony – Kim will research the pins she wants to order, and will provide Jody with specifics so that she can order them and invoice for Clover Pledge money to cover the cost.
Kim is trying to develop an Archivist job description so that we can replace Jim Phelps. She further discussed the Air Force award that needs a sponsor.
VP Marketing and Outreach – Linda Aldridge (absent)
VP Research, Evaluation and Program Report – Theresa Ferrari
Theresa reported that Programs Chair Brian Luckey has sent requests for budgets from the task forces. She further reported that the spring issue of the JYD is posted. The Publications Committee is looking for some special editions.
Organizational Stewardship Report – Lori Bledsoe
Lori reported that she needs paperwork for the Chair-Elect of PR&I and Research, Evaluations, and Programs. She has the paperwork for all elected positions. Two people are working on the installation ceremony. Lori asked for guidance on whether liaisons are included in the installation, and the consensus was yes. It was agreed that Bill Viar of American Income Life would be the first invited liaison from the Partner Program.
President-Elect report-Jeff Holland
Jeff reported that JCEP has selected a new JCEP Executive Director/Meeting Planner, Robert Olensteiner (from ESP).
President’s Report – Debbie Nistler
Debbie reported that Galaxy registration will be $450. She further reported that, at the 2012 Conference, the RDs will be incorporating the Revolution of Responsibility of the 4-H Professional.
Debbie will be doing state visit in Louisiana and Hall of Fame in October.
Jody announced that 44 people have registered for the June 26 webinar with 4-H Headquarters.
With no further discussion, the meeting adjourned at 1:46 PM.
Respectfully submitted by
Jody Rosen Atkins
NAE4-HA Executive Director
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