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DPOM Clothing, Toy & Equipment Sale Guide

Rules and Regulations
Volunteer and Vendor Information

Please keep this guide for all future sales.

A replacement fee of $2 will be charged if you misplace your Guide

If you have any suggestions or comments regarding this guide please contact the current Clothing Sale Committee

(see current Newsletter for Committee members).

INTRODUCTION

Life with multiples can be, among other things, very expensive. The DPOM Clothing, Toy and Equipment Sale (the “Sale”) was initiated in April, 1984 for two reasons: as a way for current members to sell their gently used clothes, toys and equipment; and to facilitate the buying of clothes, toys and equipment for our members at a great price. The Sale has also become a way to fundraise for the club. This guide has been put together to help you understand and participate in the sale as a shopper, vendor and volunteer. If you have any questions, please contact any member of the Clothing Sale Committee (the “Committee”) (see current Newsletter for contact information).

GENERAL INFORMATION

Membership fees must be up-to-date and paid in full prior to the Sale. There is a cut off date for renewing prior to the sale. Please consult a current Newsletteror our website or contact the Sale Co-ordinator to find out more. Your current membership card is required for participation in the sale or any sales of our sister chapters.

Two people will be admitted to shop during the member’s only shopping time with each valid membership card. One person must be a member named on that card, and the other person should be someone who will ease the shopping experience for that member. If you require special assistance during members’ only shopping, please contact one of the Committee members prior to the Sale, and an experienced volunteer will be happy to help you.

DPOM is NOT responsible for damaged, lost or stolen articles.

Baby-sitting will not be provided while you work or shop. DPOM is neither bonded nor insured to provide such a service. We recommend, if possible, come without children.

The Committee members are there to facilitate the event and ensure that things run smoothly. Please talk to any committee member with questions or concerns regarding the Sale.

VENDOR INFORMATION

1.Vendor % of Sales

Vendor Type / Shopping Privileges / Take Home %
Workers / (See Graphics Below) / (See Graphics Below)
Non-working Members / Shop beginning Saturday 8am / 70%
Non-members
(must be member-sponsored) / Shop with Public Saturday 9am / 60%

2.General Information relating to Vendors

  • All vendors must pre-register prior to the sale. To register call the Vendor Co-ordinator who will assign you a vendor number (see current Newsletter or our website for Vendor Co-ordinator contact information).
  • All Vendors must read this booklet, understand and agree to abide by the Sale rules prior to submitting their Vendor Release/Pick-up Form. The Vendor Release/Pick-up Form will be provided at the Sale during the drop-off time period (see Sale Schedule in Newsletter or on the website). All information must be filled in neatly and completely. There will be no admittance beyond the drop-off desk, unless you are registered to work.
  • Vendors must pick up their unsold items at the pre-arranged pick-up time after the Sale (see Sale Schedule in Newsletter or on the website). If you are unable to pick up your items, you may designate someone to do thison the bottom half of the Vendor Release/Pickup From. This portion of the form must be filled in completely. Any items not picked up by the designated time will be donated to charity.
  • Member Workers or other Vendors may not sell items for friends or relatives. However, friends and relatives may be sponsored by a Member to sell as a non-member vendor.Members who sponsor a non-member vendor must ensure that person is aware of the guidelines and restrictions. Non-member vendors are subject to the same penalties for not adhering to the guidelines. Non-members must also obtain a vendor number and sign a Vendor Release/Pick-up Form.

3.General Information for Tagging items

If you have a large item for sale (slide, playhouse, etc.) too cumbersome to transport, there will be a poster board at the Sale for posting these items.

  • All items must be tagged with CURRENTDPOM TAGS ONLY which can be found in the Newsletter, on our website or by calling a Committee member. Merchandise without a current DPOM tag will not be put out for sale.
  • Tags must have no distinguishing marks (which might indicate multiple sellers under one vendor number).
  • Tags may be secured to clothing using safety pins or a tagging machine. For non-clothing items, secure tag using masking or painters tape - scotch, packing, duct or other such tapes are strictly prohibited. Tape should be used to secure tag but in such a way that the detagger can easily remove the tag at the checkout. Tags must not be placed inside bags with the item.
  • All items must be clean and in good condition/working order. Clothing must not have any stains, tears or fades. The sale committee reserves the right to remove any unsuitable items, for example items that are broken, ripped, smell musty, etc.
  • All items must be suited to the season (i.e. snowsuits and boots for the fall sale only; sandals for Spring/Summer Sale only). Please use your best judgment. Note that bikes, swimsuits and costumes are accepted at both sales.
  • Items must be sorted correctly– Please sort like items together in one container (i.e. shoes in one box, books in one box etc.) If there is not enough for a box, use a grocery bag. Clothing must be sorted according to size (reversing the direction of the hangers with each size or placing a piece of paper with the size noted in between size changes is best). If your clothing is in sets, please pin all items together securely to prevent loss and make a note on the tag that there is more than one item.
  • All items must be sized right –Acceptablesize designations are: “Preemie/Newborn”, “3 months”, “6 months”, “9 months”, “12 months”, “18 months”, “24 months”, “2”, “3-3x”, “4” up to size 16. (DO NOT use small, medium, large or weight for kids clothing). Maternity clothes are accepted as S, M, L or XL.
  • Items must be priced right - Suggested pricing is ½ to ⅓ the original cost. Prices must be to the quarter (i.e. 1.50, 1.75, etc). Items with price changes will not be put out on the sale floor.
  • Items must be sorted in containers (Rubbermaid containers, boxes, plastic bags, etc.) Please ensure your Vendor number is on your box/bin lid and base.

ITEMS, WHICH DO NOT COMPLY WILL NOT BE PUT OUT ON THE SALE FLOOR

DUE TO VARIOUS CONSUMER REGULATIONS, NO CRIBS, CRADLES, WALKERS, ACCORDION STYLE GATES OR ANY TYPE OF CAR RESTRAINTS MAY BE SOLD AT THE SALE

Tips for Selling Merchandise

  • To save time, print your name and Vendor number on the tag prior to copying. Copying on coloured paper makes tags easier to sort and therefore less likely that one of your tags will be counted with someone else’s. The description does not need to be lengthy just describe the item well enough so that the tag may be matched back up to the item if the tag and the item become separated. Print your tags clearly and do not obscure the information with photos or original price tags. Additional information can be placed elsewhere on the article.
  • One price only per tag. If you change your mind, use a new tag. Items with price changes on the tag will not be allowed to be sold as we simply cannot determine if it was the Vendor who made the change.
  • Tags must be secured with safety pins (no straight pins or staples). Where safety pins are not possible (ie toys and books, etc), use masking tape or painters tape only on the sides of the tags (no packing, scotch or duct tape). Ensure that masking tape does not obscure any writing on the tag. Please do not over-tape as it makes it difficult for the detagger to remove. Do not use masking tape to attach tags to clothing. Do not put the tag in a bag with the item. DPOM is not responsible for lost tags that fall off of items.
  • Cleanliness and good repair mean sales for you. They should feel, look and smell good. Clothes that do not sell from sale to sale should be cleaned in between. Our children will love you for ensuring that everything works! Put yourself in the place of the purchaser.
  • During the year, as your children out-grow clothing, put a pin on it before it goes into the wash so that it’s easy to sort the laundry for your sale box. Keep two boxes going through the year: one for Spring/Summer items and the other for the Fall/Winter items.

Worker INFORMATION

  • Member Workers are vital to the success of each and every Sale. These people help in the set-up, operation and takedown of the Sale. They are a wonderful, helpful group of people who make our sale great!
  • Member Workers need to register with the Member Worker Co-ordinator prior to the sale. There are a limited number of spaces. Please call the Member Worker Co-ordinator for more information.
  • Member Workers must be members in good standing.
  • If for any reason you realize that you cannot work the Sale as planned please call the Member Worker Co-ordinator ASAP (see current Newsletter or website). Everyone is assigned a job and if you are not going to be there a replacement for that job will need to be found.
  • Member Workers should not bring children during setup and takedown.
  • Members must have all items tagged prior to delivery to the sale. No tagging will be allowed at the sale.
  • Meals/snacks and beverages are provided to Member Workers.
  • It is expected that Member who are workingFriday evening arrive by 4:30pm. Set-up begins for the sale at 1:00 therefore anyone who is available to volunteer to come earlier is encouraged to do so and much appreciated. Please contact the Member Worker Co-ordinator to advise if you are able to come early on Friday afternoon.

Member Worker Positions

The Member Worker Co-ordinator will assign jobs for each Sale Worker. Be prepared to be flexible, as you will have more than one job per sale.

DONATIONS

At the end of each sale, any items not picked up, or those specifically designated for donation, are given to a designated charity. Large items such as change tables will not be accepted and will therefore be discarded.

BAKE Sale TABLE/50-50 Draw

At the exit of the sale is the Bake Sale table. All Workers are strongly encouraged to participate by contributing baked goods. Please ensure your baked goods are well wrapped and have ingredients such as nuts listed. There is also a 50-50 draw being held during the sale. Both of these fundraising activities support all club activities so please consider making a purchase.