CONFIRMED MINUTES

Monash Association of Debaters Executive Committee

3rd Meeting of 2006

19A St Georges Rd, Toorak, 7pm, 13/2/2005

Meeting opened at 7:05pm.

1.  Attendance, Apologies and Absentees

Present: Ravi Dutta (Chair), Fiona Prowse, Sashi Balaraman, Julian Campbell (Minutes), Victor Finkel, Amit Golder, Timothy Jeffrie, Jacob Clifton, Samantha Gash, Melissa Birch, Claire Lindsey

Apologies:

Absent:

2.  Approval of minutes of previous meeting

It was moved

“That the Executive accepts the minutes of meeting 2/2006 as a true and accurate record.”

Moved: Jake Clifton

Seconded: Sashi Balaraman

CARRIED UNANIMOUSLY

3.  Subway

Ravi informs the exec that he has acquired a number of flyers from Subway to be distributed in our showbags and the possibility of using Subway for a member training or competition night as a break from our pizza dominated diet.

4.  O-week

Julian informs the executive that he has acquired over 300 showbags from the Transport department free of charge. To fill these bags, a flyer for Freshers Comp has been created, Phil’s DAV form with minor alterations will be added, Mel’s Silvertongue, a KFC flyer, a KPMG highlighter and possibly a pizza joint advertisement will be added. Ravi informs the exec of Subway stuff. Showbags will be packed on Monday Feb 20 at 10am in the MAD Office.

Julian asks the executive to confirm that they will be available to man the stall at the following times:

Wed: Julian, Ravi, Sam, Amit, Mel, Sashi, Claire, TJ

Thurs: Julian, Ravi, Sam, Fi, Jake, Victor, Sashi

Tues: Julian all day, (Lillian 11-3)

Location has been an issue. Currently examining options for changing stall location on the Thursday. Ravi informs the exec that there is no room for movement with C&S, our tent is locked down where it is.

Flyers to be handed out during O-week are shown.

5.  1st Year BBQ

Samantha informs the exec that the BBQ will start at 5pm on Thursday March 2 and gives each exec member an item to bring along.

6.  Schools’ training

Victor informs exec members of when he wants them to come in and the take-up of schools. While it is currently slow this is not a cause for worry as yet.

7.  Easters

Jake informs the exec of the lack of information coming out of the ANU Easters crew, however rego is estimated at $225. Meanwhile on the bus front, unfortunately Melbourne uni, in particular Nicole, are wise to any possible move by MAD to overcharge MUDS for seats on the bus. Prices are considerably more expensive than they were for the 2004 bus trip to Sydney.

8.  MDR

The deadline for a release of the MDR has been pushed backwards by the MDR committee to Australs, as Easters will be too early. The exec expresses some surprise at this, and wishes for better communication from the committee in future.

9.  Answering machine

Julian asks the exec to please have a go at replacing his incredibly crap answering machine message.

10.  Room bookings

Lydia Sper from MUFCO sent a fax through – the rooms we need are booked for weekends. Unfortunately still no word on Monday Meetings - unfortunately this must wait until after allocate does its thing.

11.  Office Hours

Julian asks the exec to select their office hours. As timetables are not out as yet, the exec asks Julian to chill.

12.  Silvertongue

Silvertongue is off at the printers. Mel thanks the exec for their contributions.

13.  Treasury

Expenditure grid

Amount / For / Payment Method
Up to $60
Up to $150
Up to $100
$190.48 / Fax machine toner
Trophies and Medals
O-week expenses - stationery
MSA Photocopy Charges / Reimburse Julian Campbell
Club Cheque
Reimburse Julian Campbell
Club Cheque

It was moved

“That the above expenditure be authorised en masse, to be paid by club cheque, where stated above, up to the corresponding amount, further that the club authorises the reimbursement of members listed above up to the corresponding amounts.”

Moved: Melissa Birch

Seconded: Jacob Clifton

CARRIED UNANIMOUSLY

14.  Next meeting

Time to be discussed over email, on Monday 6th March in MAD Office.

The meeting closed at 8:04pm.

Signed as a confirmed record: ______

Position on committee: ______Date: ______

______

monash association of debaters

ph & fax: +61 3 9905 1509 ● e: ● web: www.monashdebaters.com

post: PO Box 10, Monash University, Vic 3800 Australia ● abn: 43 793 942 244