MOAC – Word Lesson 4 – Paragraph FormattingGuided Notes

Name: ______Date:______Pd: _____

  1. FormattingParagraphs
  2. ______formatting is an essential part of creating effective, professional-looking documents in Word.
  3. Word’s paragraph formatting feature enables you to determine paragraph ______, indentation, and spacing ______paragraphs.
  4. Word’s formatting features also enable you to add ______and borders to further enhance paragraph text and to remove paragraph formatting altogether.
  5. Setting Indents
  6. An ______is a blank space inserted between text and the left or right margin.
  7. A ______indent inserts blank space between the left margin and the first line of the paragraph (one-half inch is the default setting for this indent).
  8. A ______indent, common in legal documents,begins the first full line of text in a paragraph at the left margin; all of the remaining lines in the paragraph are then indented from the left margin.
  9. A ______indent extends paragraph text into the left margin. You can indent paragraphs from the left margin, the right margin, or both, and you can set the sizes of indents using Word’s paragraph-formatting tools. You can also drag the markers on the ruler to set indents.
  10. Table 4-1 shows the various indent markers as they appear on the ruler

  1. Changing Alignment
  2. Paragraph ______refers to how text is positioned between a document’s margins.
  3. By default, text is ______-aligned at the top of the page.
  4. ______alignment refers to how text is positioned between the left and right margins. There are four types of horizontal alignments:
  5. Left align
  6. Center
  7. Right align
  8. Justify
  9. Table 4-2 shows the various buttons and shortcut keys you can use for horizontal alignment.

  1. ______alignment refers to how text is positioned between the top and bottom margins of the page.
  2. Text can be aligned vertically at the top margin, at the center of the page, or at the bottom of the page, or it can be justified.
  3. ______vertical alignment is the default when launching Word.
  4. ______vertical alignment places the text evenly between the top and bottom margins.
  5. ______vertical alignment places text next to the bottom margin of the document.
  6. ______vertical alignment aligns text evenly between the top, bottom, left, and right margins.
  1. Shading a Paragraph
  2. To apply ______to a paragraph, click the Shading button in the Paragraph group.
  3. To choose another color, click the drop-down arrow next to the Shading button, and choose a color in the current theme or a standard color from the Shading menu (place your insertion point over a color to see a ScreenTip with the color’s precise name).
  4. To remove shading, click ______.
  5. Click ______to open the Colors dialog box, where additional options are available. You can choose standard colors in the Standard tab, or you can create a custom color from the Custom tab.
  6. Placing a Border Around a Paragraph
  7. Like shading, ______can add interest and emphasis to paragraphs.
  8. Borders can be formatted with a variety of styles, colors, and ______.
  9. You can apply a border to a paragraph by clicking the Border button in the ______group on the Home tab. To change the border style, click the drop-down arrow next to the Border button.
  10. For additional options, click the Borders and Shading option on the ______menu to display the Borders tab of the Borders and Shading dialog box.
  11. You can choose a number of border colors and styles in this dialog box, or you can remove a border completely. This dialog box also contains tabs for page border options and shading.
  12. Clearing the Formats from a Paragraph
  13. After formatting your document, you may decide that you no longer want any formatting in a paragraph or that you want to begin again.
  14. The ______Formatting command provides an easy way to change a paragraph back to plain text.
  15. When you ______this command, all formatting is removed, and the font and font size revert to the original document settings.
  16. Setting Line Spacing in Textand Between Paragraphs
  17. In Word, you can determine how much ______separates lines of text, and you also can set the ______between paragraphs.
  18. By default, Word sets line spacing (the space between each line of text) to 1.15. Line spacing is paragraph based and can be customized by specifying a point size.
  19. ______spacing, which affects the space above and below paragraphs, is set to 10 points after each paragraph by default. The higher the point size is, the greater the space between paragraphs is. In this exercise, you learn to set both line and paragraph spacing.
  20. Setting Line Spacing
  21. ______is the amount of space between the lines of text in a paragraph. In this exercise, you learn to set line spacing using a number of Word paragraph formatting tools.
  22. Table 4-4 provides additional information regarding line spacing options and descriptions.
  24. Setting Paragraph Spacing
  25. By default, the spacing after a paragraph is set to ______and the spacing before paragraphs is set to ______, but you can change these settings for a single paragraph or for an entire document.
  26. To increase or decrease paragraph spacing, click the ______and After up or down arrows in the Indents and Spacing tab of the ______dialog box.
  27. The Paragraph dialog box can be accessed using the dialog box launcher in the ______group of the ______tab, the dialog box launcher in the Paragraph group of the Page Layout tab, or by right-clicking and selecting Paragraph from the menu that appears.
  28. Paragraph spacing can also be changed in the Paragraph group on the Home tab by clicking the Line Spacing button to Add Space Before or After Paragraph or Remove Space Before or After Paragraph.
  29. Creating and Formatting a Bulleted List
  30. ______lists are an effective way to format lists of items that don’t have to appear in any specific ______. (Use ______lists for items that fall in a set order.)
  31. Items in a bulleted list are marked by small ______—dots, diamonds, and so on.
  32. In Word, you can create bulleted lists from scratch, change existing lines of text into a bulleted list, choose from a number of bullet styles, create levels within a bulleted list, and insert a symbol or picture as a bullet.
  33. By creating and formatting a bulleted list, you can draw ______to major ______in a document.
  34. Turning Automatic BulletingOn and Off with AutoFormat
  35. After you have clicked the Bullet button to create a bulleted list, Word’s AutoFormat feature automatically ______the bulleted format.
  36. Creating and Formatting a Numbered List
  37. You can quickly add ______to existing lines of text to create a list, or Word can automatically create a numbered list as you key.
  38. Changing a List’s Formatting
  39. Word provides several options for ______the look of a list.
  40. You can change a list’s formatting by changing the type of bullet or ______that is displayed.
  41. Some formats, such as round bullets, work well for most documents.
  42. Setting Tabs on the Ruler
  43. By default, left-aligned tab stops are set every ______on the ruler.
  44. To set a tab at a different position on the ruler, you can click the tab selector at the left end of the ruler, then position the insertion point on the ruler and click. A ScreenTip will appear showing the type of tabs at the tab selector.
  45. After tabs are set, press the Tab key; the ______point will stop at the position set. To move a tab stop to a different position on the ruler, click and drag it left or right to a new position.
  46. The following table lists the types of tabs available in Word and their descriptions. To view tabs on the ruler, place your insertion point over the text.

  1. Using the Tabs Dialog Box
  2. The Tabs dialog box is useful for setting tabs at precise locations on the ruler, clearing all tabs, and setting tab leaders.
  3. Tab leaders are symbols such as dotted, dashed, or solid lines that fill the space before a tab.
  4. Clearing Tabs
  5. Tabs can be removed by dragging, or you can use the Tabs dialog box to clear one or all tabs.
  6. To ______a tab stop from the ruler, click and drag it off the ruler. When you release the mouse button, the tab stop disappears.
  7. Or, open the Tabs dialog box, where you can choose to clear ______or ______tabs.
  8. Setting Tab Stops
  9. Tab stops can be ______from the default of 0.5 inch.
  10. Each time you press the tab key, the tab moves half an inch on the ruler. Thus, by pressing the tab key twice, for example, the insertion point moves to one inch on the ruler.