STUDENT EMPLOYEE HANDBOOK

Table of Contents

Introduction...... 2

Mission Statement of University Recreation...... 3

Goals...... 3

Vision...... 3
Wellbeing of Student Employees...... 3
Recreation Professional Staff Organizational Chart...... 4
University Recreation within CWU...... 5
Recreation Professional Staff Descriptions...... 5 Graduate Assistants 5
Student Staff...... 5
Volunteering...... 5
Practicum & Internships...... 6
Program Area Descriptions ...... 6
NIRSA & Professional Development...... 6

Employee Information...... 7
Employee Hiring Information...... 7
Timesheets, Payroll, and Payday...... 10

Employee Standards...... 12
Quality Customer Care...... 12
Attendance at Work...... 12
Attire...... 12
Certifications & Trainings...... 13
Safe & Supportive Work Environment...... 13
Drug, Alcohol, and Tobacco...... 14
Sexual Harassment ...... 14
FERPA & HIPAA...... 14
Food and Beverage...... 14
Homework, Studying & Reading...... 14
Computer and Printer Use...... 14
Phone Use ...... 15
Email Communication...... 15
Media Statements and Inquiries...... 15
Staff Meetings/Trainings...... 15
Employee Evaluations...... 16
Employee Guests ...... 16

Wellington High 5...... 17

Accident, Injuries, and Incidents Protocol...... 18
Emergency\ Contact Information...... 18
Risk Management ...... 18

Accidents/Injuries...... 19

Calling 911...... 19

Reporting Accidents...... 19
Reporting On-The-Job Injuries ...... 19
Blood and Disease Transmission...... 20
Canceling Activities...... 20
Guidelines for Lightening Safety...... 20
Lock Downs...... 21
Safety Audit Committee...... 21

Introduction

Message from the Professional Staff

Welcome! College is an exciting time in your life and it is our hope that working for University Recreation will enhance your student experience by providing lifelong friends, great work experiences, and incredible memories! Our goal for this handbook is for it to 1) clarify our mission and role on campus, 2) provide context and outline our expectations for you as an employee, and 3) put in words our employee-supervisor partnership. We hope that you take the time to read through this manual and keep us accountable as we set high standards for ourselves and those that work with us. In a snapshot, this manual will emphasize:

  1. Take pride in what you do! Many of the items in this handbook will focus on presenting a professional appearance, acting ethically, and creating a healthy workplace. All of these things are easier to accomplish if you take pride in your work.
  2. Focus on your student success! You came to CWU to graduate with a degree and we want to help you and all the students we serve accomplish that goal. Along the way, we will provide programs and services that enhance the experience, but remember that focus should not take away or distract you from the academic experience.
  3. Responsible stewards of student resources! Student funds, past, present, and future, have paid for our facilities, programs, and services. With that understanding and your help, it is our hope that we can wisely manage those resources to remain effective and efficient.
  4. Be an effective service provider! Our hope is that you continually seek to improve the workplace and the experience of those that engage our programs and facilities through positive attitude and capable service.

Thank you for joining our team and we hope that your time spent with University Recreation is enjoyable and meaningful!

Mission Statement of University Recreation

University Recreation at Central Washington University is committed to offering recreation programs that provide personal and professional development for a diverse university community. Our nationally recognized facilities and services support the university mission by promoting an inclusive campus environment. Our programs contribute to the wholeness and wellness of our patrons while providing co-curricular activities that complement other avenues of learning and aid individuals in achieving balance and well roundedness. Through excellent customer service and care for the individual, University Recreation seeks to provide a sense of belonging that enhances retention for students, faculty, and staff.

Goals

  1. Continually provide a variety of services and activities designed to meet national standards and the expectations of our members.
  2. Provide an atmosphere of excellence both in service and safety to enhance the quality of life for the university community we serve.
  3. Offer an out-of-the classroom experience that expands an individual’s understanding of healthy activities, while developing their interpersonal communication, leadership, teamwork, and critical thinking by providing an opportunity to explore diverse ideas and opinions in a positive manner.
  4. Enhance leadership, involvement and social responsibility of Central Washington University students.
  5. Improve the health and wellness of the campus community.
  6. Maintain, develop and improve University Recreation facilities.
  7. Continue outreach programs for targeted populations.
  8. Improve knowledge and professional development of University Recreation staff.
  9. Manage fiscal resources diligently.

Vision
University Recreation at Central Washington University will continue to be recognized as a leader in recreational services and facilities on campus, regionally, and nationally. We will develop comprehensive programs that support student learning, lifelong participation, and wellness. We value student development, collaboration and professionalism.

Wellbeing of Student Employees

We value your commitment to University Recreation as an employee, but moreover, we value your commitment to CWU as a student and individual. Our departmental focus is to provide great recreational services and facilities while remaining focused on your student development. As an employer, University Recreation will place priority on the following items (in order) as we work to fulfill our mission:

  1. Students: Academic success and graduation are our first goal for you as a student employee. We will take care to schedule and work you in the best possible manner to ensure your success as students.
  2. Wholeness and wellness of the individual: Our second goal is to help you develop as people that enjoy healthy personal relationships and a lifelong appreciation for recreation and wellness.
  3. Employees: Our final goal is for you to mature as an employee capable to enter the workforce as a graduate. Throughout your employment, we will provide training, feedback, and incentives to develop your skills as an employee.

Recreation Professional Staff

Organizational Chart


University Recreation within CWU

As a department, University Recreation is housed within:

Student Success > Student Development > Campus Life > University Recreation

The division of Student Success is comprised of three main areas:

  1. Student Achievement
  2. Student Development (University Recreation is housed here)
  3. Student Living

Student Success provides all graduate and undergraduate students at CWU with the appropriate services and programs to support and enhance their educational experience. As a partner within Campus Life, University Recreation regularly interacts and provides program support with the following Campus Life departments:

ASCWU Student Government

Campus Activities

Campus Radio

Publicity Center

Student Union

SURC Accounting

Westside Student Life

Please talk to your supervisor if you have any questions about the campus structure, University Recreation’s role on campus, or the important partners that we work with.

Recreation Professional Staff Descriptions

University Recreation employs 10 full-time staff members to oversee the operations of the facilities and services. Staff members are responsible for hiring and training students in their program areas, but all staff members are responsible for upholding the policies of the Student Handbook. We expect respect to be given to all members of the full-time staff and we promise to treat all student staff with respect. The organizational chart on page 4 outlines the job titles and roles of the full-time staff.

Graduate Assistants

University Recreation employs four graduate students annually in the areas of 1) Facility Operations, 2) Outdoor Pursuits and Rentals, 3) Sport Clubs, and 4) Intramural Sports.

Graduate Assistants often have job duties related to their discipline and intended career field. Most assistantships are offered for a 2-year period to coincide with their graduate studies. They receive a tuition waiver and stipend as a condition of their assistantship and take on significant roles within the department as staff supervisors, trainers, and other various administrative and programmatic roles. Similar to the role of the full-time staff members, graduate assistants may work across many different programs and interact with many groups of student employees; it is expected that they will be given the same respect as full-time staff and it is expected that they will work to earn your respect.

Student Staff

University Recreation is the second-largest employer on campus with over 150 student employees annually working within the department. Hiring is accomplished as needed and at different times throughout the year in more than 25 different job roles. While we do hire students within the Recreation or Exercise Science majors, University Recreation employs students from a variety of majors and interests ranging from Aviation to Theatre Arts. All student employees are expected to maintain the same minimum standard of service as adopted in this handbook.

Volunteering

Volunteering:In addition to the opportunities to work as a paid student employee, University Recreation also provides volunteer opportunities in several of the program areas for CWU students to receive experience in the field of Recreation. Some volunteer opportunities exist for specific programs (5K races, event setup, etc.) while other opportunities are ongoing and require more serious time commitments (Sport Club officer or coach). For all volunteer opportunities, students must fill out a volunteer application and timesheet to accurately track their hours and remain in compliance with University and State policy.

IMPORTANT: You may not volunteer additional hours to any department or employer that has hired you for pay. You may not volunteer to do any task similar to duties you perform anywhere on-campus for pay. Employers may not suggest or require that you volunteer, and may not offer any reward or penalty for your volunteering or not volunteering. Report violations to Student Employment.

PracticumInternships:University Recreation prides itself on offering a variety of different practicum and internship experiences in fields ranging from Athletic TrainingSports Medicine to Outdoor Recreation. All internships are arranged through Career Services and must be approved by both a faculty advisor and University Recreation employee to go toward class credit. Placements are based on time of the year, staff available, programs offered, and skill set of the individual. University Recreation provides paid and unpaid internships based on the source of funding and nature of internship work. All learning opportunities are arranged with Faculty Advisor approval. Practicums can last as few as 40 hours or as many as 120 hours during each quarter; internships typically last 400-480 hours.

Program Area Descriptions

Recreation Center/Open Recreation: Informal, unstructured use of the Recreation Center; drop-in or by reservation. Activities include basketball, volleyball, badminton, pickleball, climbing, weightlifting, cardiovascular training, and walking or running. The Recreation Center is located at 1006 N. Chestnut St.

Aquatics: University Recreation offers open recreation and lap swim hours in addition to fitness activities and sport club activities at the CWU Aquatic Facility.The CWU Aquatic Facility is located at 1510 N. Walnut St.

Intramurals: Structured, competitive and recreational sporting events throughout the academic year. Activities involve team and individual sports and special events.

Group Fitness: Group exercise and other wellness opportunities through organized, instructor-led classes. Classes are designed for beginner, intermediate, and advanced levels. Classes take place in room s 284 and 287 in the Recreation Center, as well as the Aquatic Facility.

Sports Medicine Services: Our Certified Athletic Trainer (ATC) can help if you are experiencing pain related to an injury. An ATC is an allied health care professional who specializes in the prevention, evaluation, treatment, and rehabilitation of athletic injuries.

Personal Training: Guidance and assistance in individual and team workouts by creating personalized fitness plansunique to your fitness goals. They offer coaching through workouts and provide motivation, education, and guidance for people of all ages and fitness levels. Training (and Group Training classes) take place in room 284.

Outdoor Pursuits and Rentals: The Outdoor Pursuits and Rentals program oversees the operation of the climbing wall, outdoor rental shop, outdoor trip programs, and the CWU Challenge Course facility. Through the OPR, individuals are encouraged todevelop as people through their experience in the outdoors.

Sport Clubs: The Collegiate Sport Clubs program is designed to serve individual interests in different sport and recreational activities. Membership is open to all students and the club must go through the student organization recognition process with the Associated Students Board of Directors to be considered. Their interests can be competitive, recreational, or instructional in nature, as clubs may represent CWU in intercollegiate competition or conduct interclub activities such as practice, instruction, social and tournament play.

Camps:Youth-oriented camps, either day-camp or sport-focused and offered throughout the year. Day-camp staff are typically Education or related majors that earn practical experience in curriculum development. Sport-focused camps are run by Sport Club programs and support the University mission by recruiting students to CWU.

Challenge Course: Built in 2007, the challenge course facility offers dynamic, interactive programming that encourages team building, communication, and leadership. The elements of the high-ropes facility include: 40-foot Alpine Tower, Odyssey Course, and Giant Swing. It is located at the Alder Recreation Fields off 18th Street.

Climbing Wall:The 50-foot climbing wall offers weekly courses that encourage climbers of all abilities to advance their skill through practice and education. The climbing wall offers open hours throughout the weekand can also be reserved by groups.

Peer Nutrition Education (PNE): PNE is a free, confidential service provided by CWU nutrition students through University Recreation. PNE offers personalized nutrition education for all Recreation Center student members.

Other On-Campus Recreational Facilities:

Nicholson Fields/Tennis Courts: These multipurpose fields are reconfigured throughout the year to host sport club activities and intramural activities, in addition to athletic practices. These fields are located at 801 E. Dean Nicholson Blvdnext to Nicholson Pavilion; they wrap around the baseball and softball fields.

Alder Recreation Fields (previously Community Fields): These multipurpose fields also host multiple sport club and intramural activities throughout the year. They are located at the corner of 18th and Alder Street.

Student Employee Council

The Student Employee Council (SEC) was created for students to have another avenue in which to ask questions and give and receive feedback. One student from each area serves on the council. The SEC looks forward to growth in the years ahead, as they are a new organization within University Recreation.

NIRSA & Professional Development

The National Intramural-Recreational Sports Association (NIRSA) is a non-profit membership organization, which serves as a network for more than 4,000 professionals and studentsmembers in the recreational sports field throughout the United States. University Recreation maintains an institutional membership, as well as professional staff memberships, within NIRSAwhich provide a valuable resource for development in Recreational Sports. Contact your supervisor if you are interested in becoming a student member of NIRSA, traveling to attend a recreation conference, or seeing how you can be involved in statewide, regional, or national trainings.

Employee Information

Employee Hiring Information

Student Employment Handbook

University Recreation follows the guidelines in the University’s Student Employment handbook that can be read at the following web location:

Please become familiar with these guidelines. Some of these guidelines are incorporated in this manual along with additional information specific to the needs of the University Recreation department.

SPAF (Student Personnel Action Form) and Work Study

A new form is required for each academic year and one for each summer period you work. There are separate forms for Regular Student Employment (SPAF) and Work-Study jobs (WSPAF). Work-Study Personnel Action Forms (WSPAF) will be mailed to eligible students who marked on their FAFSA that they are interested in Work Study employment. They will typically be mailed within a few weeks of your initial award package. They are also available upon request from the Financial Aid Office in Barge 115. It must be approved by Student Employment before you may begin working.

The SPAF and WSPAF must be completed and signed by you and your Supervisor after you have completed the following requirements:
Authorization to Work Requirements

  1. I-9 Form

The I-9 form must be completed at the Student Employment office. Afederal INS form is used to verify that you are authorized to work in the United States. Only one form is required for all the years you work at CWU, unless you have a lapse in enrollment of more than one quarter. If you are not enrolled at least half-time for more than one quarter, please visit Student Employment so they can re-certify your I-9 before you begin working again. Before you come to campus, make sure that you have proper ID. Ask at the Recreation Center Administration desk in room 175 or at the Student Employment office for the I-9 forms list of acceptable documentation to make sure you have sufficient ID. Remember, you must show original documents when completing the I-9 and can use any of the documents on the list.