BREAGE PARISH COUNCIL 02/17

Mrs Carol Macleod Parish Rooms

Clerk to the Council Breage

Tel: 01326 574781 Helston

E-mail: TR13 9PD

Website:

MINUTES PRAA SANDS TOILET COMMITTEE MEETING HELD IN THE PARISH ROOMS

BREAGE ON FRIDAY 24 MARCH 2017 AT 11.00 A.M.

Present:

Cllr Mrs K La Borde (Chairman)

Cllr S Caddick

Cllr T Coleman

Cllr Mrs P Darby

Cllr Mrs R Wyvern Batt

P G Thomasson

Cllr Mrs T Board

Cornwall Councillor J V Keeling MBE

Mrs C Macleod – Clerk/RFO

The Chairman welcomed everyone and thanked them for attending. She explained that this would be the last Toilet Committee meeting for the Parish Council year and the Committee would be disbanded after 31 March 2017. A new Committee would be formed in May, after the elections. If anyone is interested in standing again please let the Clerk know.

  1. FIRE EVACUATION PROCEDURE
This was read out by the Clerk.
  1. APOLOGIES FOR ABSENCE

Apologies had been received from Mrs Toms and S Croft. S Caddick would possibly be attending. He did arrive a little late and apologised.

  1. DECLARATIONS OF INTEREST

There were none.

  1. PUBLIC PARTICIPATION

None.

  1. BUDGET AND YEAR END ACCOUNTS

Parish Council’s end-of –year accounts will not be available until after the internal audit – end of April

The Clerk had provided her estimated carry forward figure, £2,639.61 to be amended if necessary and confirmed after the Internal Audit at the end

of April. The Clerk had not yet confirmed the final VAT figure.

TC asked about business rates. There is discretionary rates relief. The Clerk was asked to submit a claim form that she should receive soon.

  1. DEVOLUTION FUND APPLICATION UPDATE

Nothing official had been received.Devolution grant expected to be £4,610.00. This should be a question of rubber stamping. JK confirmed.

JK was thanked for attending every meeting.

  1. UPDATE ON SOAK AWAY PROJECT AND PERCOLATION TESTS

To report on the meeting held on 23rd March 2017

To be covered in closed session.

  1. FUND RAISING

To report on Donation Box – discuss emptying of box and advice received from clerk

Discussion of revenue streams for 017/18 – advertising and business donations

Donation box–in place and sign received and in place:

DONATION BOX

All contributions welcome

These toilets are funded by local Parishioners

THANK YOU

CALC had confirmed that 2 people should empty the box together One Councillor and One other or the Clerk and One other. TC and Mrs Toms would empty each day until matters had been agreed after the election.

  1. MAINTENANCE OF TOILETS

To discuss any renovation/painting 2017/18

This is to be discussed after election.

Other matters:

There is a toilet seat that needs replacing in the ladies and a cistern handle.

It was agreed that it would be good to have a Handyman named and a box of bits and pieces held at the Toilets. The Handyman would need to have Public Liability insurance. It was agreed that the electricity should be checked as there appeared to be anomalies within the system. It was thought that it would be best if CC did the check. The Clerk reminded the Meeting that a full check had been carried out at the start of this year.

Children would be breaking up from school, this Friday, 31st March and the Toilets therefore need to be open full time from Saturday 1st April.

It was proposed by RWB, seconded TC and resolved that Mr Ballard be asked to look at the electrics to make sure they are safe for the start of the season and to find out what works where!

  1. AGENDA ITEMS FOR THE APRIL MEETING OF BPC

There will be none until the May meeting.

  1. DATE AND TIME OF NEXT MEETING

This to be announced after the election.

  1. CLOSED SESSION

EXCLUSION OF PRESS AND PUBLIC

To resolve that members of the Press and Public be excluded from the meeting on the grounds that any items be discussed, due to the likely disclosure of exempt information as defined in Part 1, schedule 12A of the Local Government Act 1972

The meeting was closed here. JK left the meeting.

The Committee were informed of the open meeting events of the Parish Council Meeting of 23rd March regarding the Toilets in that the percolation tests were positive; the Capital Funding is in place;the Land Registry matter had been resolved. The tank can be designed as soon as the Environment Agency gives approval.The work should be done in 3 months and would start in October.

It was agreed that there is a chance to go forward and that past arguments should be forgotten.

The Chairman thanked all the Committee for their work and support over the past year.

  1. MAINTENANCE PLAN FOR 2017/18

To discuss - including appointment of Maintenance Company or person

It was proposed by TC, seconded by RWB and resolved that the PC be asked after the election to consider the use of a maintenance/handyman to be paid by an hourly rate.

The meeting closed at 11.52 a.m.