MINUTES OF THE SPECIAL BOARD MEETING HELD ON 31stOCTOBER, 2017 AT 1230 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE
MEMBERS PRESENT
Brig. Rajiv SethiPresident
Shri. Atul Vinayak GaikwadVice President
Shri. D N Yadav, CEOMember-Secretary
Brig. V Srinivas, SEMOEx-officio Member
Col. A P SinghNominated Member
Col. Chetan VasdevNominated Member
Col. S P Bhosle, SMNominated Member
Smt. Roopali Shailendra BidkarElected Member
Shri.Dilip Madhukar GiramkarElected Member
Shri. Vinod M MathurawalaElected Member
Smt. Kiran Tushar Mantri Elected Member
Smt. Priyanka Rajesh ShrigiriElected Member
MEMBERS ABSENT
Shri. Ashok Dnyaneshwar PawarElected Member
Shri. Vivek Mahadev YadavElected Member
Major C Hareesh Kumar, GE (N)Ex-officio Member
SPECIAL INVITEES ABSENT
Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra
Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha)
Smt. Vandana Chavan, Hon’ble M.P. (Rajya Sabha)
Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha)
At the outset Brig. V Srinivas, SEMO (Offg.) took oath of office as Ex-Officio Member of the Board.
01.CIRCULAR AGENDA : CHANGE OF VENUE FOR THE BICENTENNIAL YEAR CELEBRATION
To note Circular Agenda dated 27th October, 2017 approving the change of venue from RWITC (Race Course,Pune) to Golibar Maidan on Shankar Seth Road.
Connected papers are placed on the table.
RESOLUTION NO. 1 : Considered. Noted & confirmed.
02.INVITATION OF EX-PCBs & EX-CEOs OF THE BOARD FOR THE BICENTENNIAL YEAR CELEBRATION
To note Circular Agenda dated 27th October, 2017 approving to invite all the Ex-PCBs & Ex-CEOs of the Board inviting them for the bicentennial celebrations and authorized the CEO to incur the expenditure towards the same.
Connected papers are placed on the table.
RESOLUTION NO. 2 : Considered. Noted & confirmed.
03.BICENTENNIAL CELEBRATIONS OF PUNE CANTT :
Reference CBR No. 10 dated 15-7-2017, CBR No. 65 dated 19-9-2017.
To consider the progress of the arrangements including schedule of programmes for Bicentennial celebrations of Pune Cantonment Board.
Connected papers along with schedule of programme are placed on the table.
Note :The Pune Cantonment Board vide CBR No. 10 dated 15.7.2017, had decided in principle to celebrate the Bicentennial of Pune Cantonment. Further the Board vide CBR No. 65 dated 19.09.2017 has decided to celebrate 03 days programme on the occasion of Bicentennial of Pune Cantonment Board as well as decided to invite the Hon’ble RM/ Hon’ble RRM / Hon’ble CM, Maharashtra / COAS. Accordingly this office vide letter No. CEE/Elect/200 Yrs/2017-18 dated 6.10.2017 requested the DG DE to approach the Hon’ble RM / Hon’ble RRM / COAS. Further this office vide letter No. CEE/Elect/200 yrs/2017-18 dated 6.10.2017 has requested HQ, DMSA to approach to the COAS to be the Chief Guest / Guest of Honour on the occasion. Further this office has requested vide letter No. PCB/200 yrs/2017 dated 12.10.2017 the Hon’ble Chief Minister of Maharashtra to be the Chief Guest on 12.10.2017 / 13.10.2017.
Further the DGDE vide letter No. 76/03/Misc/DED/C/DE/2017 dated 11.10.2017 has intimated that the Hon’ble RRM has given his consent to inaugurate the function on 11.11.2017 at 5.00 pm.) Vide ibid letter, it is also intimated that the Hon’ble RRM will also felicitate 12 Cantonments who would have obtained ODF Certification by that time. It is further stated that approx. 12 Cantonment Boards will be given ODF Certificates on the same stage during the same function and that part of the event is being organized by the Office of the Principal Directorate, Southern Command. Earlier Cantonment Boards of Central Command have already given ODF Certificate in the function organized in Varanasi Cantonment by the Hon’ble RM and for the Western Command in Kasauli Cantonment by the Hon’ble Finance Minister and Hon’ble RM.
This office vide letter No. PCB/200 Yrs/2017 dated 25-10-2017 has requested to the local dignitaries to be the Guest of Honour during the programme of the Hon’ble RRM as per protocol of the public function.
In compliance of above referred CBRthis office has already chalked out the 03 days programme and necessary arrangements in this regard are already in progress through M/s. Kautilya Multicreation Pvt. Ltd., Event Management Firm as already approved by the Board vide CBR No. 1 dated 06.10.2017 amounting to Rs. 47,45,000/- for three days programme, which has been confirmed by the agency telephonically during the Board Meeting. The firm has submitted letter dated 09.10.2017 stating that he was contacted on telephone on 06.10.2017 at 6.00 p.m. by the Vice President, Pune Cantonment Board from the conference hall of the Cantonment Board while the meeting of the Board was going on and he requested me to agree to work at the rate of L-1, during the same conversation, President Cantonment Board also spoke to me about the rate of L-1 i.e. Rs. 47,45,000/-. Since I was told to say yes/ no then and there telephonically and since I had no time to calculate the feasibility and applicability of the rates, I said yes in principle. It is further stated in the letter that the firm has calculated the aspects of every item wise expenditure to be incurred to make the celebration of high standard for which minimum cost is equal to Rs. 53,00,790/-. Further it is also mentioned by the firm that during the short period of time, it is not feasible economically and technically to conduct morning time events i.e. cycle rally, happy street & blood donation as mentioned in the tender documents. However, the firm has given his consent to arrange the whole event @ of L-1 tenderer i.e. Rs. 47,45,000/- excluding cycle rally, happy street & blood donation programmes.
RESOLUTION NO. 3 : Considered. CEO informed in detail the progress regarding the various initiatives / work being undertaken for the preparation of the bicentennial year celebrations. First of all he informed that as decided by the Board, Hon’ble RRM has given his consent to be the Chief Guest for the inaugural function to be held on 11.11.2017 at 5.00 p.m. Further CEO also informed the Board that even though the staff is full involved in the preparation of the bicentennial celebration parallelly the functioning of the Board is going on smoothly. Further CEO informed that as per the decision of the Board 50% fund for the bicentennial celebration was to be raised through CSR and 50% through the Cantonment Fund. After rigorous efforts by the staff members of Cantonment Board office specially Shri. Sukhdev B Patil, Shri. Vijay Chavan, Shri. M B Sable, Shri. S N Gaikwad, Shri. Yogesh Ghadge & Shri. S R Makwana till date only Rs. 9,60,000/- has been collected through CSR. Also CEO requested the Elected Members to take extra efforts for collection of fund through CSR. CEO stated that as elucidated on the agenda side, the event Management agency Kautilya Multi Creations Pvt. Ltd. has submitted a letter dated 09.10.2017 wherein they have stated that due to time constraint and also financially it will not be possible to conduct the programme of cycle rally, blood donation and happy street and same be excluded from the schedule of programmes. The Board considered the letter dated 09.10.2017 submitted by M/s. Kautilya Multi Creations Pvt. Ltd. and agreed to the facts and financial constraints. After detailed deliberations, the Board noted and approved the same with the intention that the programmes for the bicentennial celebrations should be of high standard and upto mark. Thereafter the Board discussed and viewed the tentative schedule of programmes for the three days. Board noted and approved the same.
CEO stated that a book is being released by him depicting the history of the Board and also the present activities and the road maps of the future containing 200 pages.
Further CEO also brought to the notice of the Board that after the inaugural function on 11.11.2017, the Hon’ble RRM will also felicitate 10 to 12 Cantonments who have been declared as Open Defecation Free and Pune Cantonment is also one of them. Board noted and approved the same. CEO also referred to the discussion with the DCP (Traffic) regarding diversion of traffic from Shankarsheth road during the evening hours on 11th , 12th & 13th November, 2017 on the occasion of the bicentennial celebration. The Police authorities agreed to the same in principle and a letter to that effect will be followed.
CEO with concern informed the Board that he personally alongwith President Cantonment Board met the Senior Officers of Headquarters Southern Command for discussions on schedule of programme of the celebrations wherein they have confirmed full support and co-operation and will also be providing various assistance such as QRT, Dog Squad, CMP, Ambulance, provision of drinking water etc. CEO on behalf of the Board expressed his gratefulness for all the assistance and support being provided by the Headquarters, Southern Command. Board noted the same.
During the discussion, Office Supdt. informed the Board that as per the schedule of programme on the second day, cultural programme of school children of the Board has been projected. In this context, choreographer has been finalized and the expenditure towards the same would be approx. Rs. 1.00 lakhs inclusive of choreography, costumes & miscellaneous expenditure. The Board noted and approved the same. CEO is authorized to incur the expenditure towards the same.
FinallyCEO expressed that all the Members should actively and mentally take part in the various activities being undertaken by the Board for the bicentennial celebrations with one mind in order to achieve grand success.
The CEO intimated the Board with pride that Pune Cantonment has also been declared as Open Defecation Free Cantonment by the Ministry of Urban Development, Government of India and ODF Certificates will be issued by the Hon’ble RRM during the function on 11.11.2017 to be received by the President Cantonment Board, Chief Executive Officer, Vice President and all the Members of the Board on the stage. The Board resolved that during receiving the award from the Hon’ble RRM all should be dressed in similar attire. Board selected navy blue suite with tie and ladies members in saree with navy blue blazers. Matter discussed. The Board approved the expenditure upto Rs. 7,000/- per person. CEO is authorized to incur the expenditure towards the same.
CEO is authorized to incur any expenditure, which has to be incurred on account bicentennial celebrations. Board noted and approved the same.
Board noted and approved all the above deliberations.
04.CONSTRUCTION OF A BUILDING FOR MATERNITY WARD AT SVP, CGH, PUNE THROUGH CSR FUND : PUNE CANTT :
To consider letter dated 27.10.2017 received from Abbasbhai Kaderbhai Abdujee Trust informing this office that they have decided to proceed the project of building of Maternity Ward in SVP CGH, in the name of ‘FATAMATBAI ABEDEALI POONAWALA’.
Connected papers along with the letters are placed on the table.
RESOLUTION NO. 4 : Considered. Board noted the letter received from Abbasbhai Kaderbhai Abdujee Trust measuring approx. 8725 sq.ft. on ground floor and approx. 8725 sq.ft. on the first floor. The representative / Authority of the Trust Shri. Kaizan Poonawalawas present during the meeting. The Board conveyed their gratitude and thanks towards such an approach for undertaking the work of the proposed construction of entire building for Maternity Ward of SVP CGH. Matter discussed. Resolved to grant permission for construction of entire building for Maternity Ward at SVP CGH through the CSR fund being donated by Abbasbhai Kaderbhai Abdujee Trust at an estimated cost of Rs. 4.07 crores.
Further resolved that the Trust will carry out the entire construction of the building from commencement to completion through their own resources. Further resolved that after completion of the building, the Maternity Ward will be named as ‘FATAMATBAI ABEDEALI POONAWALA Maternity Ward’.
The Board also resolved that after the entire construction, the samewill be entered in the ‘Immovable Property Register’ being maintained by the Board and will be maintained and run by the Board. The land as well as the assets shall be the property of Pune Cantonment Board / Government of India / Ministry of Defence.
After the discussion all the Members present in the Board stood up and expressed their thanks to the Trust.
05.EXTENSION IN TIME LIMIT : PERMISSION FOR LAYING 2200 MM CAST IRON WATER PIPE LINE FROM DHOBI GHAT TO CANTONMENT WATER WORKS ON SHOLAPUR ROAD : PUNE CANTT.
Reference CBR No. 66 dated 29.02.2016, Circular Agenda dated 08.07.2016, CBR No. 31 dated 22.10.2016, CBR No. 24 dated 25.01.2017, CBR No. 19 dated 29.05.2017, CBR No. 51 dated 15.07.2017 & CBR No. 32 dated 19.09.2017
To consider the letter bearing No. OW 475 dated 06.07.2017 received from the Executive Engineer, Cantonment Water Works, PMC requesting to grant extension in time limit upto 31st March, 2018, (i.e. for a period of Nine months) for completion of the subject work. It has been further mentioned that due to technical difficulties viz. shifting of existing service, traffic density and also due to non-closure of full traffic from Golibar Maidan to Mahmadevi Chowk by the Police Authorities, the work could not be completed.
Connected papers are placed on the table.
Note : This office vide letter dated 19.07.2016 granted permission for laying of 2200 mm cast iron water pipe line from Dhobi Ghat to Cantonment Water Works. The permission is valid upto 15.10.2016. Further the Board vide CBR No. 31 dated 22.10.2016 had resolved to grant extension in time limit for a period of three months i.e. upto 15.01.2017. Accordingly, the decision of the Board was communicated to the PMC Authorities vide this office letter dated 03.11.2016. Further the Board vide CBR No. 24 dated 25.01.2017 resolved to grant extension in time limit for a period of 04 (four months) w.e.f. 16.01.2017 to the PMC Authorities for laying of 2200 mm cast iron water pipe line from Dhobi Ghat to Cantonment Water Works on Sholapur Road. Accordingly, the decision of the Board was communicated to the PMC Authorities vide letter dated 09.02.2017. Further, the Board vide CBR No. 19 dated 29.05.2017 resolved to grant extension to the PMC Authorities for a period upto 30th June, 2017 (i.e. for a period of One month) for completion of the subject work. Accordingly, the decision of the Board was communicated to the PMC Authorities vide letter dated 01.06.2017. The PMC Authorities has now submitted the revised layout for laying of water pipelines from the ground of St. Mary’s Church to the length of 70 mtr. due to the various technical reasons. The PMC Authorities have further stated that the permission has been taken from the Church Authorities for the same. The said land is placed under the management of DEO, Pune Circle, Pune.
The Board vide CBR No. 51 dated 15.07.2017 had resolved that a joint meeting be held with the PMC officials in the office of the President alongwith Vice President and all Elected Members & technical staff of Engineering Department to resolve the various issues. Accordingly a meeting was convened at the office of the Municipal Commissioner, PMC on 23.08.2017 wherein various issues was discussed.
The Board vide CBR No. 32 dated 19.09.2017 resolved to conduct a joint meeting with the PMC Authorities in the Board for an amicable solution to the various issues and thereafter the issue regarding the granting of extension in time limit to complete the subject work will be considered by the Board.
RESOLUTION NO. 5 : Considered. CEO brought to the notice of the Board that during the discussion with the DCP (Traffic) regarding diversion of traffic from Shankarsheth road during the evening hours on 11th , 12th & 13th November, 2017 on the occasion of the bicentennial celebration wherein the officials of PMC were also present. The officials of the PMC also discussed that since extension is not granted for carrying out the work of laying of pipeline on Shanakarsheth road, the resurfacing of the said portion of the road could not be undertaken and if the extension is granted, the resurfacing can also be undertaken on priority basis. Matter discussed.Dr. Kiran T Mantri, Elected Member also brought to the notice of the Board that the matter for issue of NOC for joining the sewer line from Ghorpuri area, Fatimanagar & Wanowrie area to the main sewer line laid by the PMC in the Bhairobha Nallah is under consideration by the PMC Authorities and it is anticipated that the NOC will issued by them shortly. Board noted the same. After detailed discussions and deliberations, resolved to grant extension in time limit upto 31st March, 2018 to the PMC Authorities for laying of 2200 mm cast iron water pipe line from Dhobi Ghat to Cantonment Water Works. CEE to initiate further action.
The Board Meeting concluded with the singing of National Anthem.
Sd/- Sd/-
MEMBER-SECRETARY PRESIDENT
PUNE CANTONMENT BOARD PUNE CANTONMENT BOARD
(DR. D N YADAV) (BRIG. RAJIV SETHI)
Dated : 31.10.2017 Dated : 31.10.2017