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MINUTES OF THE SPECIAL BOARD MEETING HELD ON 21stNOVEMBER, 2017 AT 1130 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, GOLIBAR MAIDAN, PUNE
MEMBERS PRESENT
Brig. Rajiv SethiPresident
Shri. Atul Vinayak GaikwadVice President
Shri. D N Yadav, CEOMember-Secretary
Col. A P SinghNominated Member
Col. Chetan VasdevNominated Member
Col. S P Bhosle, SMNominated Member
Major C Hareesh Kumar, GE (N)Ex-officio Member
Shri. Ashok Dnyaneshwar PawarElected Member
Smt. Roopali Shailendra BidkarElected Member
Shri.Dilip Madhukar GiramkarElected Member
Shri. Vivek Mahadev YadavElected Member
Shri. Vinod M MathurawalaElected Member
Smt. Kiran Tushar Mantri Elected Member
Smt. Priyanka Rajesh ShrigiriElected Member
MEMBERS ABSENT
Brig. PSK Patel, SEMOEx-officio Member
SPECIAL INVITEES ABSENT
Shri. Dilip Kamble, Hon’ble M.L.A. & Minister of State, Government of Maharashtra
Shri. Anil Shirole, Hon’ble M.P. (Lok Sabha)
Smt. Vandana Chavan, Hon’ble M.P. (Rajya Sabha)
Shri. Sanjay D Kakade, Hon’ble M.P. (Rajya Sabha)
At the start of the meeting, Shri. Ashok D Pawar, Elected Member on behalf of all the Members thanked and congratulated the CEO and all for their efforts and conducting the Bicentennial Ceremony on a grand success.
Brig. Rajiv Sethi, President Cantonment Board expressed his gratitude and thanks to CEO and staff for their tireless efforts towards organizing this grand event of Bicentennial year celebrations successfully.
01.GRANT OF TRADE LICENCE UNDER SECTION 277 OF THE CANTONMENTS ACT, 2006 TO THE ESTABLISHMENTS IN PUNE CANTONMENT AREA FOR THE YEAR 2017-18
To consider the issue of granting Trade Licence to the establishments within Pune Cantonment Area for the year 2017-18. The detailed bifurcation of applications received for issue of Trade Licences are as under :-
Total applications received 248 Nos.
- 10 applications received in respect of Kiosks
- 26 applications received in respect of Chhatrapati Shivaji Market
- 09 applications received from establishments which are under the management of DEO, Pune Circle, Pune – These applications have been forwarded to DEO, Pune Circle, Pune for issue of NOC. Till date only one reply has been received from DEO in respect of Kayani Bakery.
- 93 applications received from establishments (Barber shop / grain & grocery / pan shop / medical stores /beauty parlours etc) in Civil Area - The list has been forwarded to CEE, CRS & LS for their remarks, which is still awaited.
- 110 applications received from Bakery / Hotels / Eateries etc in Civil Area – The applications received have been forwarded to Commanding Officer, SHO for inspection of these establishments and report thereof, which is still awaited.
Connected papers are placed on the table.
RESOLUTION NO. 1 : The Board discussed the agenda in detail and resolved to discuss it during the next Board after receiving the report of SHO, NOC of DEO in respect of properties under the management of DEO and reports from Engineering & Revenue Departments of the Board. It was directed by the President that all the cases of Trade Licence will be considered on merit and decision communicated to the applicants.
02.CIRCULAR AGENDA : TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM HAWKERS IN THE OPEN MARKET OF KUMBHAR BAWADI AND GHORPURI VILLAGE MARKET IN PUNE CANTONMENT
To note the Circular Agenda dated 26.10.2017 resolving to grant extension to the present contractor M/s. Nitin Suppliers for collection of Ground Rent Charges from Hawkers in the open market of Kumbhar Bawadi and Ghorpuri Village Market in Pune Cantonment for a period of two months w.e.f 01.11.2017 or till the finalization of tender whichever is earlier on the existing bid amount of Rs. 72999/- per month for Kumbhar Bawadi Market and Rs.45786/- for Ghorpuri Vegetable Market.
Connected papers are placed on the table.
RESOLUTION NO. 2 : Considered. Noted & confirmed.
Shri. Atul V Gaikwad, Vice President reiterated that the timings of Kumbhar Bawadi are not being strictly implemented and due to which the residents residing in the vicinity of the Market are frequently complaining. CEO enquired regarding the same with the Health Department of the Board. Shri. S R Khandrey, Health Supdt. informed the Board that the market is cleared by 3.00 pm and thereafter cleaning of the market is undertaken & completed by 4.30 pm. CEO instructed Shri. S R Khandrey, Health Supdt. to continue this process and keep a keen watch on the same. The Board noted and approved the same.
Further Shri. Ashok Pawar & Smt. Priyanka R Shrigiri, Elected Members also requested the Board that a separate meeting shouls be conducted only for discussion on the various issues related to Chhatrapati Shivaji Market. Board noted the same.
03.FOOTBALL TOURNAMENT ON THE OCASSION OF BICENTENNIAL CELEBRATIONS OF PUNE CANTONMENT
To consider the issue of organizing a football tournament in Pune Cantonment as a part of the Bicentennial Celebrations and to incur the necessary expenditure required for conducting the tournament.
Connected papers are placed on the table.
RESOLUTION NO. 3 :Considered. CEO informed the Board that a football tournament is proposed to be conducted every two years in commemoration of the bicentennial year of Pune Cantonment. He further informed that the football tournament may be conducted in two groups viz. under 17 & Open. The Board unanimously approved for such an initiative being undertaken by the Board. CEO requested the Members to actively participate and be a part for conducting the tournament successfully. Matter discussed. Resolved to conduct football tournament in two categories viz. under 17 & open on the sports ground at Wanowrie Football Ground on the open ground bearing GLR Sy. No.177, in Ghorpuri, which is completely vacant without any structure. The Board resolved to clean the whole vacant land and to level it at par of a football ground. All Members appreciated the efforts as the old bushes and vegetation on this ground has been noticed generating mosquitoes prone to various diseases. CEO is authorized to incur the expenditure towards the same and for conducting the football tournament to be called as Bicentennial Cup.
04.SALE OF THE BOOK ENTITLED ‘A BALLAD OF 200 YEARS’ PREPARED ON THE OCCASION OF BICENTENNIAL YEAR CELEBRATIONS
To consider the issue of fixing the sale price for the Book written by CEO & team of PCB entitled ‘A Ballad of 200 years’ published on the occasion of the Bicentennial year celebrations of the Pune Cantonment.
Connected papers are placed on the table.
Note : There has been wide publicity and appreciation in the local media, which has been reported in various newspapers in details about the celebrations and particularly on the Book published on the occasion. In this regard there have been queries from the general public enquiring about the book and asking for a copy of the same.
RESOLUTION NO. 4 : Considered. CEO informed the Board that there has been demand / enquiries for purchase of the Book ‘A Ballad of 200 years’ published on the occasion of Bicentennial year celebrations.All the Members opined that subsidized charges may be levied on the sale of the Book. Board approved the same. Matter discussed. Resolved to fix Rs. 500/- for sale of each book entitled ‘A Ballad of 200 years’. OS to initiate necessary action. It is also resolved to forward the Books to all concerned offices of the Department & Army.
Further Board also noted the Circular Agenda dated 16th October, 2017 approving the rate quoted by Repro Prints @ Rs. 350/- + 12% GST i.e. Rs. 392/- per book for designing and printing 500 books of 200 pages.
Further the Board was informed regarding the additional bill submitted by Repro Prints amounting to Rs. 72,800/- (including GST). AEE (Electrical) explained that the firm had printed all the books by 7th November, 2017. Meanwhile, the preface / foreword of all the higher dignitaries & Hon’ble Defence Minister were received on 10th November, 2017, which needlessly had to be included amongst the first few pages of the Book for which the binding and seams of the Book had to be removed and re-bind the same with proper finishing. The Board noted and approved the same. Resolved to make the additional payment ofRs. 72,800/- to Repro Prints. AEE (Electrical) to initiate further action.
05.BICENTENNIAL CELEBRATIONS OF PUNE CANTT :
Reference CBR No. 10 dated 15.7.2017, CBR No. 65 dated 19.9.2017, CBR No. 1 dated 06.10.2017 & CBR No. 3 dated 31.10.2017.
To consider the letter / Tax Invoice dated 17.11.2017 amounting to Rs. 14,42,285/- submitted by Kautilya Multicreations Pvt. Ltd., the agency approved for the three days event management on the occasion of the Bicentennial Celebrations of Pune Cantonment, towards additional work executed during three day celebration.
Connected papers are placed on the table.
Note : In compliance to CBR No. 3 dated 31.10.2017, Work Order was issued to the firm, M/s. Kautilya Multicreation Pvt. Ltd., to conduct 03 days programme on 11th, 12th & 13th November, 2017 amounting to Rs. 47,45,000/- after excluding the events i.e. cycle rally, happy street & blood donation. The firm has executed the event with grand success. During execution of the programme, the firm executed additional work beyond the scope of work mentioned in the work order, without prior intimation / sanction of the Board,viz. Invitation card with envelope and pass for car parking, horses, sofa & chairs, kitchen pantry, balloons, female anchor, red carpet for entire ground, two band stage with red carpet & mike, state LED wall, Ganesh Murthi, podium, nursery plantation, pagadi, uparne, & Moti Mala for chief guest, I Cards, badges, momentoe, mojo barricading, tables with frill, animated logo, tutari, media stage, Green rooms, pagoda for police, smoke machine , LED graphics, extension of ground space etc.
It is submitted that the total contract value will be Rs. 61,87,285towards the three days programme on the occasion of bicentennial celebrations.
RESOLUTION NO. 5 : Considered. CEO informed the Board that Kautilya Multicreation Pvt. Ltd., the Event Management Agency for three days programme on the occasion of Bicentennial year celebrations has submitted an additional bill amounting to Rs. 14,42,285/- towards the additional work carried out on ground and also as per the on the spot requirement considering the security of high level dignitaries and crowd management and overall success of the event such as expansion of general public area, designing and printing of invitation card, additional entry / exit gate for general public etc. Further CEO asked AEE (Electrical) to bring out the list of additional work executed by the agency in comparison to the original list of work mentioned in the tender documents as well as the work order issued. AEE (Electrical) explained that additional requirements such as two 16 x 24’ stage for military band erected with provision of sound and mike system, 18’ x 12’ kitchen pantry with tables and chairs, 3500 invitation cards, 30 Nos. of VVIP leather sofas along with centre table, expansion of general public area with barricades and additional seating arrangements, media stage, 40’ x 16’ LED screen, designing of LED Graphics as per theme of the programme and celebrity etc were provided for successful conclusion of the grand event. President Cantonment Board asked the Elected Members to give their views as to how much additional amount can be paid to the Event Management Agency considering the additional works/items used for the success of the event. Vice President, Shri. Atul V Gaikwad & other Elected Members viz. Shri . Shri. Ashok D Pawar, Smt. Rupali S Bidkar, Shri. Dilip M Giramkar, Shri. Vinod M Mathurawala & Dr. Kiran T Mantri was of the view that around Rs. 6.00 lakhs payment should be made considering the efforts / quality of works undertaken towards grand success of the Event. After discussion and considering the views of all the Members, the Board was of the view that Rs. 6.00 lakhs towards the additional payment to the Event Management Agency is a reasonable amount considering the quality, actual work done and taxation for conducting such programmes, which is below the deviation limit amount as per Contract Agreement i.e. 20% deviation is allowed in the Contract Agreement. After detailed deliberations, the Board unanimously resolved to make additional payment of Rs. 6.00 lakhs to Kautilya Multicreations Pvt. Ltdtowards additional work executed during three day Bicentennial celebrations.
Further Shri. Sukhdev Patil, AEE (Civil) & Shri.Vijay Chavan,AEE (Elect) intimated the Board that the following works / services have been procured / done through I R Decorators & Event & New Life Decorators viz. LED lights , sharpee lights, wash lights, blander lights at the office premises, mirchi lights, VIP sofas, generator, T-Truss, Teepoi, metal light, carpet, round tables, kitchen shed, VIP chair, Amber & Green light, table etc at Turf Club House, 20 ft. flag on the full stretch of Shankarshethroad upto Golibar Maidan CHowk, Lighting of hospital building, sound system at Dr. Ambedkar Statue, Box Kaman, 200 VIP chairs, 20 sofas at Golibar Maidan, front iron barricade at Golibar Maidan, Metal light at Dhobi Ghat, Mandap & Stage at Cantonment General Hospital, catering table & side covering at Golibar Maidan, fibre chair, speaker set, podium, table, teepoi, sofa, fan, carpet Mandap with dripping at Dr. Ambedkar Memorial High School, flex board support, 60 ft. box Kaman at Dhobi Ghat & Golibar Maidan junction etc.
The Board noted that these requirements were required to be done and also within the stipulated period of three days during bicentennial year celebrations. Matter discussed. After detailed deliberations, Board resolved that CEO is authorized to make necessary payment as per the approved rate to I R Decorators & Event & New Life Decorators.
It is intimated by Shri. S N Gaikwad-CEE, Shri. Vijay Chavan-AEE, Shri. Sukhdev B Patil-AEE, Shri. S A Kadam, CRS and other members of the team that total Rs. 24.75 lakhs has been received from various federations etc. CEO thanked all the sponsorers, who have whole heartedly contributed for the three days Bicentennial Celebrations and eventually making it a grand success. He also stated that a thanks giving letter will be issued to them. The Board appreciated the efforts taken by Shri. Vijay Chavan, Shri. Sukhdev Patil & others for taking sincere efforts for collection CSR funds.
CEO also thanked all the Media for taking maximum efforts for covering the day to day details of the event.
06.TENDER FOR DOCUMENTARY FILM ON PUNE CANTONMENT BOARD HISTORY, DEVELOPMENT & GROWTH STORY IN VIEW OF BICENTENNIAL YEAR CELEBRATION
Reference CBR No. 2 dated 06.10.2017.
To consider letter dated 10th November, 2017 submitted by S B Productions Pvt. Ltd., requesting for payment of additional charges amounting to Rs. 1,80,540/- towards the extra work carried out during the process of making the documentary film on the occasion of bicentennial year celebrations.
Connected letter is placed on the table.
Note : The Board vide CBR No. 2 dated 06.10.2017 after discussions and deliberations resolved to approve the tender of S B Productions Pvt. Ltd. @ Rs. 2,12,400/- documentary film on the history of Pune Cantonment, development & growth story in view of Bicentennial year celebration.
RESOLUTION NO. 6 : Considered. Matter discussed. CEO explained that the documentary film created by S B Productions PVt. Ltd. was of excellent qualify and also was appreciated by the dignitaries as well as the general public present during the function. AEE (Electrical) was asked to explain in detail the process involved towards creating the documentary film wherein he explained that in addition to the scope of work mentioned in the tender documents, the firm has carried out additional video shooting of 8 to 10 days with special 3-D effects and animation, multiple editing of the film, interviewing of various officials & esteemed citizens of Pune Cantonment etc. He further stated that this additional amount includes additional documentary film of 7 minutes and supply of 50 DVDs with special covers of the documentary film. CEO further stated that the DVD of Documentary film can be forwarded to all the Cantonment Boards, Higher Authorities for their reference. Board noted and approved the same.
After detailed discussion, the Board resolved to make an additional payment of Rs. 1.00 lakh to S B Productions Pvt. Ltd. towards the extra work carried out during the process of making the documentary film on the occasion of bicentennial year celebrations. CEO is authorized to incur the expenditures for procuring additional DVDs to be forwarded to dignitaries / higher officials/ Cantonment Boards etc. AEE (Electrical) to initiate further action.
07.PUBLICITY THROUGH CANTER ACTIVITY ON OCCASION OF BICENTENNIAL CELEBRATIONS OF PUNE CANTONMENT
To consider the quotations received for publicity campaign through Canter Activity in Cantonment area and Pune City on per basis on the occasion of bicentennial celebrations of Pune Cantonment. The comparative statement is as under :-
Sr. No. / Name of the firm / Amount quoted1 / Pride / Rs. 29,264/- per day
2 / Shree Swastik Enterprises / Rs. 30,916/- per day
3 / Key Hospitality / Rs. 30,208/- per day
The scope of work is as under :-
- Float Fabrication – 1 No.
- Open cabin vehicle equivalent to Tata 407 – 1 Nos.
- Emcee / Anchor – 1 Male & 1 Female with Marathi /Hindi / English language
- P A System
- Silent Genset – 1 No.
- Reporting and communication in all over Pune Cantonment area and Pune City.
The Canter Activity was carried out for wide publicity for 10 days from 4th to 12th November, 2017.
Connected papers are placed on the table.
RESOLUTION NO. 7 : Considered. Resolved to approve the lowest rate quoted by Pride @ Rs. 29,264/- per day for publicity campaign through Canter Activity in Cantonment area as well as in Pune City for a period of 10 days w.e.f. 04.11.2017 to 12.11.2017. CEO is authorized to make necessary payment towards the same. AEE (Electrical) to initiate necessary action.
08.SUPPLY & INSTALLATION OF HELIUM BALLOON ON RENTAL BASIS ON THE TERRACE OF THE PUNE CANTONMENT OFFICE BUILDING
To consider quotations invited for the subject work on per day basis on the occasion of bicentennial celebrations of Pune Cantonment. The comparative statement is as under :-