Minutes of the
Gilding and Decorative Surfaces Group
of the
Institute of Conservation
______
Committee Meeting held on
Tuesday the 5th July 2016 at 6.00 p.m.
The Morpeth Arms, Vauxhall
Committee members present:
Suzanne Sacorafou - Chair
Fiona Hay - Events Coordinator
Claire Irvine – Secretary
Lizzie Coleman - Treasurer
Jon Slight - Web Editor
Tom Barrow
Apologies:
Mark Searle
1) Previous Minutes
N/A
2) Matters arising
N/A
3) Group events
Compo course review – JS discussed the day commenting on the success of the programme and that Adrian delivered a really good course for 12 delegates. The room at the Wallace worked well as a venue although maybe more time could be allowed for tidying up if done again. The work tables were quite low for the nature of the work being undertaken – something to bear in mind. Adrian had put in a huge amount of preparation in order for each delegate to trial 6 different recipes. The committee agreed that Adrian would be entitled to an extra days pay to account for the days prep undertaken prior to the course. SS to email Adrian to provide an invoice for £240.
It was agreed that if Adrian could do it then another course could be run in spring 2017.
Carving Course – Sat 22nd and Sun 23rd October 2016 for beginners. FH confirmed that if 4 people signed up to the course then all costs would be covered.
FH agreed to write up advert for the course and pass to JS once complete.
Gilding Course - SS had contacted Judy Wetherall to ask whether she would be interested in delivering a gilding course in the next 12 months. Judy agreed in principle to run a course no earlier than Spring 2017. However Judy did suggest contacting Rian Kanduth (the carving tutor at City & Guilds) if we thought running one sooner would be beneficial.
SS to email Rian to sound her out about running a course before Christmas.
Auricular Conference – FH confirmed that 60 delegates have signed up to the Auricular Conference 34 non members, 16 members and 8 students to date.
SS reminded the committee of the need for further funding and had contacted NADFAS and it was confirmed that the deadline for the next round of applications was the 13th September 2016. Therefore could be too late to benefit from funding. SS confirmed that we would go ahead with the application just in case. Any additional funding would help to cover the costs of any deposits but also for drinks and catering.
SS to contact Mylands re possible sponsorship.
LC offered to contact Gerry to confirm what would be on offer for sponsors wishing to support us – leaflets/advertising etc?
SS to confirm with Gerry Alabone 4 free conference places for CI, MS, SS and TB. FH and LC will not be attending, and JS will be working at the Wallace so will not require a ticket.
4) Finance
LC informed the committee that we have to pay VAT on catering and room hire which in turn requires additional funds – Gerry Alabone has asked if we can try and source an additional £500 to the initial target of £1000 initially requested to cover the VAT.
Total to cover costs of conference is £6,000.
LC confirmed that the member fees will not be paid into our account as we currently have too much money in it according to Michael Nelles. However it might be that a significant quantity of this will be used to temporarily cover any initial costs of the Auricular conference.
It was confirmed that it had taken 6 months to change the names for the signatories – At the time of the meeting Gerry Alabone was still required to sign off receipts.
Overall LC confirmed the bank account was extremely healthy.
5) Icon News and Website
JS confirmed that he had written an article for ICON news about the compo course and that this would feature in the July issue.
LC and TB were still to provide JS with profiles for the group page. JS also confirmed that the group had as much if not more content than other groups. The possibility of uploading video content on to the website was also discussed.
6) Publishing
N/A
7) A.O.B
CI to email Alex Owen regarding assistance with the Amsterdam Conference. On this occasion the committee will not be able to offer assistance with this but we are happy to advertise the conference to our group members.
MS to hopefully take over as temporary Events Coordinator as this would be FH’s last meeting before taking maternity leave. FH has offered to generate v.good notes to make this transition as seamless as possible.
8) Next meeting
20th September 2016