Minutes of the Regular Meeting of the Board of Directors

Minutes of the Regular Meeting of the Board of Directors

Bay Indies Homeowners Association

February 8, 2013

The meeting was called to order at l:30 p.m. by President John Milne. The roll call was as follows:

George Alexander, Hank Curran, Carl Kruse, Paul Larsen, John Milne, Tony Tremonto, Veronica

Wasserman, Pat Weis and Anthony Pinzone, Advisor.

The minutes of the January 11th meeting were read by Ms. Wasserman and approved after corrections.

Treasurers Report: Carl Kruse reported balances: CD’s $104,674.82, Money Market Balance $39,847.24

plus the Checking Account of $ 7,376.35 leaving a total balance of $ 151,898.41. Mr. Milne at that point thanked all the retiring Board members for their service: Carl Kruse, Hank Curran and Paul Larsen.

Carl has sent the necessary paperwork Federal form 1120 H and will send the State form at the end of February when the election is over and he can send the names of the new Directors,

Correspondence: There was none

Committee Reports:

Ms. Wasserman gave a report on the Cap X meeting this morning with Sheila Gunderman, ELS Regional Manager and Steve Foligno, the Park Manager. The budget for 2013 is $ 220,000.00. New Improvements include paving of the roads (after city does the water improvements on both North & South Indies-) improve Ladies restroom in Indies Hall, lights on the shuffleboard, bocce and pickle ball courts, including a bulletin board and Tiki Hut to be built around Indies pool, new pool tables, additional keyed locks for library, exercise room, library, laundry room etc.

Dues Collection- George Alexander reported a total of 563 paid members. There are still several envelopes to be turned in. He also reported they are developing ideas for the following year’s solicitation. Mr. Milne then reported that people who own units and do not live here are unable to be contacted because the park does not give us their addresses.

Mr. Kruse reported that he had put up the BIHOA Meeting signs and that Mr. Tremonto would continue that service.

Mr. Pinzone gave a report on the Stakeholders meetings. They will finalize their recommendations and present them to City Council for first and second readings and then, hopefully, final passage after advertisements, hopefully. Mr. Pinzone said the committee is comprised of citizens who reside within the city limits. Representatives from commercial, single family, master metered park residents and single metered park residents are making recommendations about the water rates usage by all areas.

Legislative Committee: Mr. Pinzone reported there are four recommendations to change Chapter 723.

Four recommendations are:

·  to Require a disclosure statement on the Prospectus regarding the closure of Parks;

·  another disclosure statement relative to the HOA be put into the prospectus;

·  is the right of first refusal - the HOA should be notified regarding the sale of the Park, either solicitated or unsolicitated offers;

·  as of the date of the sale, the new resident must be informed that there is an agreement with the HOA regarding their lot rent;

Mr. Pinzone informed the board of Senate Bill 104 and 106 are the numbers reflecting the four recommendations. Mr. Pinzone also referenced other bills that concern us such as:

·  Senate Bill 378 – reinstate arbitary reductions which should include the shed, car ports etc;

·  Senate Bill 650 - tracks others things relative to us. Another bill The Florida Fairness Act- a factor of rent control which in all probability, will not get to the floor of the Senate.

Mr. Pinzone then reported on the Negotiation Committee consisting of Joan Sass, resident, Richard Welch, resident, John Milne Board President and George Alexander, Vice-President and Anthony Pinzone, Chief Negotiator. Committee approved a ten page proposal and sent on January 4th to ELS.

They were told that they should contact the Regional Vice President. Accordingly, the proposal has been made and we are waiting for an answer.

Mr. Milne explained that we have three members of the Board whose terms have expired. Hank Curran who will be assigned as a citizen on the Legislative Committee, Paul Larsen and Carl Kruse for his excellent work as Treasurer and Frank Kreager who resigned and was never replaced. Paul Larsen then introduced the candidates to be voted on at the annual meeting: RONALD D. BURNETTE, DANIEL RALPH COLANDRIA, BARBARA COLGAN AND KAREN LOSCHEN.

Activities Director:

Camelle reported that she bought a wireless microphone- recently bought a pickle ball bulletin board,

a new tennis mat, The Cap X budget for next year has really made her feel really good. The activities this year for Anniversary week includes five activities for the ELS events. There was great response to the pool party and hopefully the rest of the events will be supported as well. She spoke about the Service Committee and the fact that Ms. Wasserman had suggested on the complaint form they add an E-Mail address which Camelle says will be a big help to get back to the complainant. A question was raised as to the change in procedure …which Camelle said it works best by submitting to the HOA first rather than the Office. A resident complained about the lack of follow up on the rules and regulations, another about motorcycles, etc.

Tony Tremonto was asked to explain about the absentee ballot if you are unable to be at the election meeting. The ballots are in Camelle’s office if anyone needs them. You just go there, show your membership card and fill out the form.

New Business:

Mr. Milne then introduced Pam Bournival of Winds of St. Armands, who owns a home there but no longer lives there. She spoke about a twilight zone between a homeowner and a landowner…….her involvement in Winds was many areas and she now is involved in NMHOA, a non profit dealing with social issues such as Social Security and Medicare. Trying to bring ELS and Sam Zell to the forefront for the needs for more involvement by ELS parks. At present there are about 12 states involved in the NMHOA organization. In April there will be a National Day of Action- Uniform National Housing Act- all about the power of numbers. $15.00 to join as individuals or $ 35.00 for organizations. Their website is www.mhoao.us.

Mr. Milne then introduced Marsha Haney, Verizon representative, who told us about some new wireless devices that some people in the Park are using. She

explained some of the cost savings features and left some literature to be taken after the meeting. There were many who asked questions.

Mr. Milne then introduced Bobby Drouin with residents concerns. He is a resident on 443 Cobia.

He is using Direct TV and asked about the contract ELS has with Comcast. He has not received an answer from his complaint form which brought up an answer from Camelle. They are adding E-Mail addresses

to the bottom of the complaint form which should help. He also addressed the Park Rules in the phone directory, saying that the rules are not being enforced by the Park. All homeowners should respect these rules and they should be enforced. Some of the complaints cannot be answered perhaps due to contract issues. Mr. Pinzone then said that the points he is making will be reviewed by the HOA, there will be a resolve of the complaint issue and Mr. Pinzone addressed the Comcast issue. This mornings meeting with the Regional Manager brought a discussion about FIOS being available to Park residents- the Regional Manager said this morning that she was unsure whether the contract with Comcast was in effect. The poles on the bike path installed a few years ago will be taken down. This morning they were told that they will have an answer from ELS on this issue.

Mr. Kruse said he had a price on a new and larger bulletin board to be placed in Indies Hall. The new one is wooden, larger, and has a lock. The price is $ 550.00 for this new bulletin board- Camelle said that she thought the price was a bit high. Mr. Curran made a motion to table the decision, seconded by Pat Weis. The motion carried. Issue of the new Bulletin Board was tabled.

Mr. Meiter brought up the fact that the mowers are cutting the grass too low. It needs to be cut leaving some three inches for the roots to hold. There are some people paying extra for the American Pride to cut at 3”- Camelle said she was unaware that there were special requests.

There were no other questions from the audience. Mr. Milne then announced the next Board meeting on March 8th at 1:30 p.m. in Bay House and especially the Annual Meeting to be held on Weds. February 13th – 7 p.m. in Indies Hall. Besides the election there will be John Holic, Mayor of Venice, Charles Hines, Sarasota County Commissioner, Dawn Rumpf- ELS Vice President, and Sheila Gunderman- ELS Regional Manager.

The motion to adjourn from Hank Curran with a second from Pat Weis was carried at 3:18 p.m.

Respectfully submitted,

Cynthia Shepard, Recording Secy Veronica Wasserman, Secretary