MINUTES OF THE REGULAR MEETING 09-06 OF COUNCIL FOR THE VILLAGE OF CARMACKS HELD AT 7:30 PM ON TUESDAY,
March 17, 2009 IN THE MUNICIPAL COUNCIL CHAMBERS
PRESENT: Mayor Elaine Wyatt
Councilors: L.Bodie, C. Wheeler, D. Hansen
Staff: L. Kontogonis, P. McKenny
Public ( 2 )
ORDER:Mayor Elaine Wyatt called the meeting to order at 7:30 PM
AGENDA:Council reviewed the agenda.
041/09M/S/C D. Hansen / L. Bodie that the agenda be adopted as amended with the following amendments:
Correspondence
#3. Minister Hart – Questions form Premier’s Tour
New and Unfinished Business
#1. Work meeting – Set Schedule
#2. Village of Carmacks Black Truck – Request to donate
#3. In Camera
-Employee benefits
-Response letter from resident
042/09M/S/C C. Wheeler / D. Hansen to adopt the minutes of the regular meeting of March 3, 2009 with minor changes being:
DELEGATE
Corporal Cam Lockwood
It was brought forward that the yearly review was taking place for the local detachment and asked if the goals presented by Council still remain the same. Issues of concern are: Substance abuse (Drugs & Alcohol), Traffic safety (Impaired driving), Drugs (illegal street drugs) and Domestic Violence. Council agrees these concerns for the community are on the top of the list.
Corp. Lockwood mentioned that some effective programs are set in place with the Health and Social Services office. The diversion program geared towards the youth, has been successful with the guidance of the Social Worker. It has been noted that some youth who have had complaints against them, have been making significant changes.
It has also been noted that less criminal activity has been reported at the local businesses.
Reminder about Interagency meeting scheduled for March 25th, 2009. The week of May 11-15 will see additional members in Carmacks as yearly reviews will be conducted and interviews with community members will take place to discuss the productivity of the local detachment.
CORRESPONDANCE
- YESAB Public notices
It was suggested to ask the CAO to submit a letter to YESAB suggesting that the mining companies lobby the Yukon Government to complete the bypass road on the south end of Carmacks.
043/09M/S/C L. Bodie/ C. Wheelerto file items not acted upon by resolution
REPORTS
Mayor E. Wyatt
Preliminary report on the landfill groundwater reports that there are no exceedances according to the Canadian drinking water guidelines.
Exceedances of total dissolved solids in MW05 were observed during previous sampling in 2003 and 2006.
Guideline values for total dissolved solids is an “Aesthetic objective” and slight exceedances as they were found are not considered a health concern by Health Canada.
All hydrocarbon parameters were below detection limit. (and below guideline values)
Importantly, M06 which is located between landfill and the drinking water will at Ptarmigan Road did not show any exceedances of the Canadian drinking water guidelines.
At the most recent AYC Board meeting it was mentioned that the Municipal Employee Award is being held secret until the AGM. The Sustainability Award is going to the Town of Faro, and the Hanseatic Award is being presented posthumously to Phyllis Forbes.
CTTS has almost completed the constitutional changes and should be ready for the AGM. The local chapter of the CTTS fund is being evaluated by the Federal Gov’t and AYC encouraged these local boards cooperate with the evaluation to ensure fund contributions continue.
Should see schedule soon for Energy Audits.
CDF funding for DVD (New Council Recruits) was successful and we look forward to seeing the finished project.
Resolutions or AGM deadline has been extended until March 30th. It was suggested to rethink what has been brought forward. One suggestion for a resolution is to use BCF funds to hire a few engineers in order to meet community services capacity.
Lindsay will soon send a training calendar out with open training opportunities.
Next AYC Board meeting is in Teslin and may run a bit longer as they would like to complete their Strategic Plan as the end of the municipals Mayor and Council terms are up this year.
Build Canada Fund will have public meetings in March and April.
Projects should be identified by the end of this summer.
There is some concern and rumor that the BCF fund will run out in 2011 and that we will not even be starting projects until 2010.
Inter Municipal Business licence will now use a formula of 12% received by Whitehorse and 11% received by the communities.
Recycling meeting scheduled for Thursday evening and attempts will be made to identify the best ways to use the CDF opportunity.
Mayor Wyatt felt the PSAB brief meeting went well although there is a learning curve and will definitely change the look of the balance sheet.
Met with Cpl. Lockwood and briefly discussed the disaster plan. Will
Work with Doris and Cory to ensure up to speed in the event of problems with a spring thaw.
Interagency meeting set for March 25th at 2:00 PM to be held at the Rec. Centre. Mayor Wyatt asked to spearhead this meeting.
Meeting April 2nd, with John Coles and George Steckowicz, to try and find and alternative solution regarding the commercial lots and get a plan in place for council to meet on land planning issues.
Meeting with Jerry Kruse on April 3rd to discuss the outcome of the previous days meeting.
Attempts are being made for a Joint Council Meeting. It was mentioned that there are many items that will need to be put on the agenda.
Clare Derome of Western Copper would like to be a delegate on the next public council meeting.
Need to schedule work meetings to look at the resolutions and Ministers Round Table questions pose a concern, and to make a priority list for by-laws, etc.
Councilor D. Hansen
Attended a Recreation Board meeting on March 4th and a request was made to waive the rental fee for the youth to host a dinner to raise funds for a trip to the lower mainland. This is and education trip to show the effects of drug use. Council agrees to waive the Rental fee.
Attended a CTTS Regular meeting on March 5th and will attend another on March 20th.
Winterlude Festival was a success.
Councilor C. Wheeler
Has been receiving questions on the arrival of a mobile veterinarian. Hopefully by the end of this week, a firm date can be set.
Councilor L. Bodie
Attended the PSAB workshop.
It was mentioned that a congratulatory letter be sent to the newly trained Level 1 Firefighters. Other training has been postponed due to the recent RossRiver fire tragedy.
044/09 M/S/C D. Hansen / L. Bodie to accept the reports as presented.
045/09M/S/C D. Hansen / C. Wheeler make motion that the March 4, 2009 payrollof$ 16136.74 being direct deposits along with (cheques numbered 18397-18392 -18396) for CPY and Asset Mapping and accounts payable of $ 44287.87 (cheques numbered 18397-18426) be accepted.
046/09 M/S/C L. Bodie / D. Hansenmake motion to give first reading to Bylaw
# 172-09 being a bylaw of the Village of Carmacks in the Yukon Territory to provide for the adoption of the 2009 annual operation budget.
047/09M/S/C D. Hansen / C. Wheeler make motion to give second reading to Bylaw # 172-09 being a bylaw of the Village of Carmacks in the Yukon Territory to provide for the adoption of the 2009 annual operation budget.
048/09M/S/C D. Hansen / L. Bodiemake motion to give first reading to Bylaw
# 173-09 being a bylaw of the Village of Carmacks in the Yukon Territoryto authorize the rates of taxation imposed for the year 2009.
049/09M/S/C D. Hansen / C. Wheeler make motion to give second reading to Bylaw # 173-09 being a bylaw of the Village of Carmacks in the Yukon Territory to authorize the rates of taxation imposed for the year 2009.
050/09M/S/C L. Bodie / D. Hansenmake motion to give first reading to Bylaw
# 174-09 being a bylaw of the Village of Carmacks in the Yukon Territory to provide for the adoption of the annual capital expenditure program for the three year period commencing in the year 2009.
051/09M/S/C C. Wheeler / L. Bodiemake motion to give second reading to Bylaw # 174-09 being a bylaw of the Village of Carmacks in the Yukon Territory to provide for the adoption of the annual capital expenditure program for the three year period commencing in the year 2009.
052/09 M/S/C D. Hansen / L. Bodie move to open the meeting to questions from the public. (8:20 PM)
Resident – Joe Di Fruscia asking question to Council
- Has council reviewed the recent letter sent out by Mayor Wyatt?
-All letters that have gone out do get approval from Council prior to mailing.
-One councilor admitted to only briefing through the correspondence between this resident and the Mayor and Council.
-It was mentioned that all response letters coming from Mayor and Council have outlined clearly all steps taken to be of assistance.
-Mayor Wyatt clarified that this Mayor and Council can not answer questions of a technical nature.
2. There is concern expressed about the Engineer in mind as the contact
person as there have been prior issues especially where trust are concerned.
-Mayor Wyatt expressed that others will attend a meeting if allowed to set one up between YTG Engineers and professionals
and with this resident.
-This resident felt that there was neither real trust nor knowledgeable answers given at the time water was being pumped out of the WWTP site and on to this resident’s property.
-Mayor Wyatt acknowledged that this resident had complaints of this water being murky and reminded the resident that the water inspector was brought in and approved of the new drainage direction.
-Council Bodie would like to hear from the engineers and YTG on this whole issue.
3. This resident feels that communication with YTG has been broken.
-Mayor Wyatt complained that this resident’s communication with this Council has been damaged as there is verbal abuse, shouting and threats of harassment. However she is still attempting to arrange a meeting.
- This resident gave a brief history of his work in Montreal as a Police officer, coupled with the fact his mother tongue is French, this contributes to his voice being much louder as though he is shouting.
- This resident is asking for Mayor and Councils support to go beyond the chain of command for the YTG department in charge of the WWTP at this point.
It was also asked if the WWTP was a controversial or political issue.
-Mayor Wyatt had requested that this resident clarify this question as she was unsure of the information he was looking for. Mayor Wyatt requested clarification twice and never did receive an adequate answer in order for her to respond.
-Mayor Wyatt therefore expressed a “NO” to both questions.
-It was explained that this meeting with the people in charge of this project needs to take place before anyone side can move forward.
- Resident asks about the Bylaw versus Resolution regarding the motion to have his property hooked up to the WWTP which took place years ago between an entirely different Mayor and Council.
-It was explained that yes, this was put into a Budget Bylaw to set aside $30,000.00 to hook up this property. At that time, it was understood that this amount would be the 10% commitment from the Village of Carmacks and that the lot chosen for the WWTP was one that was on the farther side of this resident’s property. Since then, the site has been changed to this side of his property and YTG will not commit to the 45% split of this amount and expects this cost to be approximately $130,000.00. The Mayor explained that this would be impossible for the Village of Carmacks to pay this amount for one resident.
- This resident asked why the prior Mayor had wanted him to sign off on a document relinquishing any legal suits that may occur in the future due to issues surrounding his property and the WWTP.
-This Mayor and Council along with administration haven’t seen this letter and request, nor were they aware of this agreement.
Again, this resident refuses to sit down in a meeting with the YTG engineers and department who are in charge of the WWTP site. He feels that the conversations to date haven’t been truthful and that this department will lie to cover up their mistakes.
Mayor Wyatt again stresses that this resident reconsider a meeting as it’s the most important step towards possible resolutions of ideas. Councilor Bodie express that all processes and information to date between this Council and this resident have been nothing but truthful.
Question period ends at 9:29 PM
Break from 9:29 – 9:39
NEW AND UNFINISHED BUINESS
- The next work meeting is scheduled for March 26th at 6:00 PM.
053/09M/S/C L. Bodie / C. Wheeler make motion to donate the old Village Black truck to the recycling society as long as the Village of Carmacks logo on the doors is either removed of painted over.
054/09M/S/C D. HANSEN / C. Wheeler to move “In Camera” at 9:43 PM
055/09M/S/C D. HANSEN / C. Wheeler to move “Out of Camera” at 9:51 PM
056/09M/S/C D. Hansen / L. Bodie support the proposed Benefits Plan with additional benefits to the employees at an increased cost of approximately $100.00 per employee per year which would be split evenly between the employee and employer.
Mayor Wyatt will send a response letter to the most recent letter sent by resident Joe Di Fruscia.
057/09M/C D. Hansen to adjourn meeting at 9:54 PM
Mayor Wyatt adjourned meeting at 9:54 PM
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Elaine WyattDoris Hansen
MayorDeputy Mayor