Minutes of the PROTECT Meeting # 30

Minutes of the PROTECT Meeting # 30

Minutes of the PROTECT meeting # 30

Location: AutoridadPortuaria De Valencia

Date: 9March 2016.

  1. Opening by Chairman

Jerome opens the meeting at 14:00.

He thanks Port of Valencia to host the meeting, and Un/Cefact and IPCSA for that nice mixed meeting initiative.

He wishes a warm welcome to the port of Marseille and Port of Sines attending Protect meeting for the first time.

  1. Roll Call

Participants introduce themselves.

  1. Procedures

Jerome explains the procedures of the PROTECT group meetings.

  1. Minutes of previous meeting # 29 (Paris)

The minutes were presented and adopted without any remarks.

  1. Training on Hazmat

SSN (Safe Sea Net) wishes to improve the quality of the reports and intends to give training to selected persons. Kurt went to the first meeting, but there is no news on this subject.

In last meeting Frederic reported problems with rejected messages due to unknown UN-Locodes. Now the new Locodes were loaded into the SSN database and there are less rejects.

EMSA offered to host the next PROTECT meeting in Lisbon.

  1. Ship Reporting Systems and SW

Raymond prepared a presentation about this topic and will present it during the combined meeting with UNCEFACT and IPCSA.

He explains that there is a development in IMO to combine SW and Ships Reporting.

eNavigation is aimed to improve systems on board of vessels.

Also automatic reporting of ships to the authorities is now being tested in Norway. They wish to expand the test to other ports. The Port of Rotterdam had to reject their request to participate.

See his presentation on the PROTECT website: Reporting via Ship Reporting System versus Single Window reporting

  1. Action points.

(1)IMO support: WCO seems very open for cooperation.

WCO Datamodel: Question to ask: What is WCO datamodel? Which version will be used?

Hans: Now version 3.6 is ready to use. Only the Netherlands adopted the new Datamodel. He knows that version 4.0 is also ready, but the current Datamodel must be frozen so that implementations can start. There are already deviations from the standards by various parties. Nobody knows when the datamodel will be stable.

Richard thinks that there will be more implementations by 2020. He will share documents when available.

(2)UNNo Variants: Raymond explains, on behalf of Cor: IMO does not address this point at this moment. Raymond will check if this is a serious topic or not.

(3)Standard Reports: Frederic explains that there is nothing new to report on this subject, while it is still wide open. He suggests to create a guide with examples of various formats.

Richard comments about the Pax-list that data protection must be guaranteed, otherwise huge fines will apply (% of the turnover).

Jaume (Barcelona) explains the situation in Spain. Edifact messages are sent but paper documents are also still needed. It seems impossible to implement one single standard for FAL. The paper document for the Pax-list was accepted all over the world. But now we want electronic formats there is no standard!

Raymond asked if PROTECT must now create the standard format. (To be discussed later).

(4)Message Matrix: The purpose is to show which messages are used in Europe. Hans will share this matrix, prepared by IPCSA with PROTECT.

(5)New IFTDGN Guideline: The latest draft IFTDGN guideline is available on the PROTECT website, documents section for some time now. Look at:

The document includes all three corrigenda as well as the changes due to the Marpol guidelines on reporting HAZMAT.

So far no comments have been received. PROTECT members are invited to check this document carefully and to inform the secretariat of any discrepancies, errors, omissions, etc.etc.

(6)Security information in BERMAN:Jaume promised to send their changes to the BERMAN concerning ISPS requirements. Hans states that security info will be separated.

Remarks: Must show the last 10 facilities, not ports!

Raymond will explain the situation concerning ISPS in The Netherlands in the next meeting.

The Facilities list of IMO cannot be used as it is not updated. SMDG is also maintaining a Facility Codes list. See the SMDG website:

  1. Status of the MSW implementations

The Netherlands: Raymond attended an AnNa meeting in December. NSW: 1-6-2015 was the target date, but today it is still not available. Hopefully during this summer messages can be exchanged with EMSA, later Border Control and Customs.

Raymond was requested to update the Quick Scan document where required. The latest Quickscan document will then be published on the PROTECT website.

  1. IFTDGN: XML examples

Nico could not attend this meeting. During last meeting he presented an XML example of the IFTDGN message (see meeting page for this example). This XML version is now in use in the port of Antwerp, where both Edifact and XML can now be used by the senders.

This XML version will be available on the PROTECT website on the meeting page (meeting # 29 Paris). To move this document to the PROTECT documents section must still be decided.

  1. PROTECT Organization

Jerome proposes to install sub-committees for Dangerous Goods and for EMSA matters. He asked participants to apply for the chair of one of these sub-committees. Please contact Jerome soonest. He plans to implement both committees during the next PROTECT meeting.

Cyber Security: Jerome attended a meeting of IPCSA in July concerning this subject in London. He prefers a close cooperation with IPCSA on this subject.

Richard comments that BIMCO guidelines are available. Ships are using these guidelines but many ports are not using them yet. Specialists are needed! Collaboration with PROTECT is very welcome!

  1. Next PROTECT meeting

Jerome proposed to plan the next meeting for mid-October, 2016.

The location most probably EMSA Lisbon.

  1. Closing

The chairman closed the meeting at 17:30 hrs.

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