Minutes of the Pontarddulais Town Council Meeting Held on the 6Th April 2017

MINUTES OF THE PONTARDDULAIS TOWN COUNCIL MEETING HELD ON THE 6TH APRIL 2017

PRESENT:Cllr J. Harris (Chairperson)Cllr G. John

Cllr C. MathiasCllr D. Beynon

Cllr D. Howard-WillisCllr E. Davies

Cllr P. J. WaterhouseCllr R. Waterhouse

Cllr J. MilesCllr K. Griffiths

Cllr G. Thomas

Prior to commencement of business members of the public were invited to ask questions. Mr R. Jenkins, Glasfryn Road referred to the traffic lights on the junction of St Teilo Street and Pentre Road where vehicles have problems turning into Pentre Road from St Teilo Street. It was agreed that the Clerk contacts Mr Alan Capp, who had previously undertaken a survey of the lights at the junction of St Teilo Street and Tidal Way, and request assistance with this problem.

158.APOLOGIES FOR ABSENCE:

Apologies for absence were received from Councillors P. Downing, G. Williams and H. Roberts.

159.TO RECEIVE DECLARATIONS OF PERSONAL INTEREST FROM MEMBERS IN ACCORDANCE WITH THE COUNCIL’S CODE OF CONDUCT:

There were no declarations of personal interest.

160.TO RECEIVE AN ADDRESS FROM MR RICHARD DAVIES, LOCAL AREA CO-ORDINATOR, CITY & COUNTY OF SWANSEA:

Mr Davies explained his role in the community with the emphasis on keeping people strong, safe and connected. The service was person centred with the aim of keeping people in their homes. He took questions from Members and was thanked for a very interesting and enlightening address.

161.TO RECEIVE AND CONSIDER THE MINUTES OF THE COUNCIL MEETING HELD ON THE 2ND MARCH 2017:

The above minutes were accepted as a true record.

(a)Mynydd y Gwair Wind Farm (Min No 145(b)):

Concerns were expressed about various matters relating to the construction of the above wind farm. It was agreed that Councillors P. J. Waterhouse, R. Waterhouse and J. Miles liaise with the Clerk prior to forwarding the Council’s concerns to Innogy.

(b)Proposed Gowerton to Pontarddulais Cycle Route (Min No 149(a)):

The Clerk reported an e-mail from the secretary of Wheelrights updating the Council on the above proposed cycle route. Sustrans have gained funding for the project and would be seeking views with an on line survey.

(c)Heart of Wales Line Walking Trail (Min No 149(g)):

The Clerk reported an e-mail reply from the Heart of Wales Line Development Company describing the above route into and out of Pontarddulais. It was agreed to request a map of the proposal.

(d)CylchChwarae, The Light House, Pontarddulais (Min No 154(s)):

The Clerk reported an e-mail from Reverend Jason Beynon respecting the Council’s decision following the late receipt of an application for financial assistance.

162.TO RECEIVE AND CONSIDER THE MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON THE 23RD MARCH 2017:

In the absence of the Committee Chairman the Clerk reported on the above minutes. Cllr Harrisexplained that she had tendered her apologies for the meeting.

163.TO RECEIVE REPORTS FROM COUNTY WARD MEMBERS:

Cllr Harris explained that due to the impending election there were no reports from County Ward Members.

164.TO RECEIVE AND CONSIDER ANY URGENT MATTERS FROM TOWN COUNCILLORS:

There were no urgent matters to consider.

165.TO ANSWER QUESTIONS FROM MEMBERS (3 CLEAR DAYS NOTICE OF ANY QUESTION HAVING BEEN GIVEN TO THE PERSON TO WHOM IT WAS ADDRESSED):

There were no questions tabled.

166.TO RECEIVE AND CONSIDER REPORTS FROM THE CLERK:

1. CORRESPONDENCE:

The following correspondence was received and noted:

(a)Swansea Women’s Aid – DAISE project information;

(b)One Voice Wales – getting ready for the 2016/17 audit round;

(c)BontElim Community Church – invitation to a celebration to mark five years of BontElim Church being in their new building;

(d)Independent Remuneration Panel for Wales – community and town council engagement events – report of findings;

(e)City & County of Swansea – local area co-ordination information sessions;

(f)Independent inquiry into child sexual abuse – victims and survivors’ consultative panel vacancy;

(g)Number 16 bus route:

The Clerk reported e-mail correspondence between Cllr Beynon and First Cymru and Ms Suzy Davies AM concerning the above bus route. Cllr Beynon explained that Ms Davies was expecting a report in the next few days.

(h)The Good Councillor’s Guide:

The Clerk advised Members that he had received a new “The Good Councillor’s Guide” for town and community councillors. It was agreed that the guide be made available to all new councillors.

(i)Local Council Charter Branch:

The Clerk reported information on becoming a local council charter branch. It was agreed to forward the information to the Friends of Coedbach Park.

167.TO RECEIVE AND CONSIDER REPORTS FROM THE MAYOR:

The Mayor was not available to present his report. Cllr Harris wished it minuted that the Council recognised the contribution made by Members who would not be present at future Council meetings.

168.TO RECEIVE REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES:

Cllr John advised Members that there had been a children’s film in the Institute on the 1st April. The local produce market would be held in the Institute on Wednesday 12th April and she was organising the Kidney Wales Walk for Life on Sunday 23rd April.

169.TO DETERMINE THE SITING OF DEFIBRILLATORS TO BE PURCHASED FOLLOWING RECEIPT OF LOTTERY FUNDING:

It was agreed to adjourn this agenda item until the Annual Meeting in May 2017.

170.TO DETERMINE THE DATE OF THE COUNCIL’S ANNUAL MEETING IN MAY 2017:

It was RESOLVED that due to the local elections being held on the 4th May the Council’s Annual Meeting be put back to the 11th May 2017.

171.TO AUTHORISE AND APPROVE THE EXPENDITURE FOR THE MONTH OF MARCH 2017:

The above expenditure was authorised and approved.

See Appendix “A”.

172.TO RECEIVE A MONTHLY INCOME REPORT AND BANK RECONCILIATION FOR THE MONTHS OF FEBRUARY AND MARCH:

The Clerk advised Members that he had also included a yearly bank reconciliation for the financial year ending 31st March 2017. The above reports were accepted.

See Appendices attached.

173.TO RECEIVE PLANNING APPLICATIONS PREVIOUSLY CIRCULATED TO ALL MEMBERS:

(i)12 Woodville Street, Pontarddulais – proposed detached dwelling on land to the rear of 10 & 12 Woodville Street with associated works;

(ii)Dulais Glen Gardens, Pontarddulais – to erect a memorial stone.

There were no observations concerning the above applications.

Signed:Date:

CYNGOR TREF PONTARDDULAIS TOWN COUNCIL
APPENDIX "A"
Expenditure transactions for the month of March 2017
Name / Particulars / Net / Vat / Total
C & C of Swansea / NEAT team payment / £6,000.00 / £1,200.00 / £7,200.00
Chaplins Pantos / Deposit for 2017 pantomime / £200.00 / £40.00 / £240.00
Vision ICT Ltd / Website hosting / £165.00 / £33.00 / £198.00
Vision ICT Ltd / Biennial fee for .gov.uk / £55.00 / £11.00 / £66.00
Llandeilo Talybont / Churchyard maintgrant / £150.00 / £0.00 / £150.00
Goppa Chapel / Graveyard maintenance grant / £150.00 / £0.00 / £150.00
Capel y Triniti / Graveyard maintenance grant / £150.00 / £0.00 / £150.00
ESPO / Stationery / £36.00 / £7.20 / £43.20
B. T. / Office phone / £21.17 / £4.23 / £25.40
Clerk / Expenses / £27.49 / £3.50 / £30.99
Swansea Lift Company / Annual service charge / £180.00 / £36.00 / £216.00
Ken Morgan / Hire of lifting service / £50.00 / £0.00 / £50.00
Community Cinema / Film 04/03 / £50.00 / £0.00 / £50.00
C & C of Swansea / Street light Glynteg Road / £1,674.57 / £0.00 / £1,674.57
Cathedral Leasing / Hire of 2 No san units / £21.67 / £4.33 / £26.00
Salaries / March salaries / 2082.99 / £0.00 / 2082.99
Dragon School of Combat / Donation / £200.00 / £0.00 / £200.00
P’dulais Car Scheme / Donation / £200.00 / £0.00 / £200.00
P'dulais Junior Football / Donation / £200.00 / £0.00 / £200.00
P'dulais Town A.F.C. / Donation / £200.00 / £0.00 / £200.00
P'dulais U3A / Donation / £200.00 / £0.00 / £200.00
Festival Committee / Donation / £200.00 / £0.00 / £200.00
P'dulais Town Band / Donation / £200.00 / £0.00 / £200.00
P'dulais Senior Citizens / Donation / £200.00 / £0.00 / £200.00
P'dulais Cricket Juniors / Donation / £200.00 / £0.00 / £200.00
CantorionPontarddulais / Donation / £200.00 / £0.00 / £200.00
P'dulais Scout Group / Donation / £200.00 / £0.00 / £200.00
Dulais Netball Club / Donation / £200.00 / £0.00 / £200.00
Glynhir W. I. / Donation / £200.00 / £0.00 / £200.00
P'dulais Partnership / Donation / £200.00 / £0.00 / £200.00
Llandeilo Talybont / Donation / £200.00 / £0.00 / £200.00
Church on Marsh / Donation / £200.00 / £0.00 / £200.00
Friends of Coedbach / Donation / £200.00 / £0.00 / £200.00
P'dulais Age Concern / Donation / £200.00 / £0.00 / £200.00
P'dulais Comp. School / Multi sensory Garden Area / £995.00 / £0.00 / £995.00
Tirgwaidd Garden Maint / Footpath maintenance / £1,315.00 / £263.00 / £1,578.00
Clerk / Presentation Evening 24/03 / £347.51 / £67.82 / £415.33
Lloyds Bank / Service charge / £5.00 / £0.00 / £5.00
£17,276.40 / £1,670.08 / £18,946.48

Page 1 of 10

MONTHLY INCOME REPORT – FEBRUARY 2017

02-Feb / 104/16 / Creative Cards / Room hire / £25.50 / £25.50
03-Feb / 107/16 / MYW / Room hire / £13.50 / £13.50
03-Feb / 106/16 / Mynydd y Gwair / Room hire / £8.50 / £8.50
06-Feb / 101/16 / Senior Citizens / Room hire / £54.00 / £54.00
06-Feb / 100/16 / Karate / Room hire / £134.50 / £134.50
07-Feb / 103/16 / CorGlandulais / Room hire / £54.00 / £54.00
08-Feb / 96/16 / W. I. / Room hire / £22.00 / £22.00
08-Feb / Children's Film / Refreshments / £10.00 / £10.00
09-Feb / 95/16 / Whitehead-Ross / Youth Club / £13.50 / £13.50
09-Feb / Lloyds Bank / Bank interest / £2.66 / £2.66
09-Feb / Lloyds Bank / Bank interest / £1.32 / £1.32
13-Feb / 98/16 / Slimming World / Room hire / £108.00 / £108.00
13-Feb / 97/16 / Quilting Class / Room hire / £34.00 / £34.00
13-Feb / 99/16 / Sewing Class / Room hire / £34.00 / £34.00
14-Feb / 102/16 / Art Class / Room hire / £34.00 / £34.00
24-Feb / 105/16 / Scrapbook Club / Room hire / £25.50 / £25.50
27-Feb / HB/1/17 / A. W. Jones / Hanging basket / £63.66 / £63.66
Monthly totals / £561.00 / £0.00 / £3.98 / £0.00 / £73.66 / £638.64 / £102,584.37

MONTHLY INCOME REPORT – MARCH 2017

06-Mar / 113/16 / Karate / Room hire / £134.50 / £134.50
07-Mar / 112/16 / Senior Citizens / Room hire / £67.50 / £67.50
07-Mar / 115/16 / CorGlandulais / Room hire / £54.00 / £54.00
08-Mar / 116/16 / W. I. / Room hire / £22.00 / £22.00
09-Mar / 108/16 / Creative Cards / Room hire / £25.50 / £25.50
09-Mar / 117/16 / Scrapbook Club / Room hire / £8.50 / £8.50
09-Mar / Lloyds Bank / Bank interest / £2.17 / £2.17
09-Mar / Lloyds Bank / Bank interest / £1.19 / £1.19
10-Mar / Lottery / Grant / £5,000.00 / £5,000.00
10-Mar / 110/16 / Slimming World / Room hire / £108.00 / £108.00
10-Mar / 109/16 / Quilting Class / Room hire / £42.50 / £42.50
17-Mar / 111/16 / Sewing Class / Room hire / £34.00 / £34.00
17-Mar / 114/16 / Art Class / Room hire / £34.00 / £34.00
31-Mar / HMRC / VAT refund / £1,293.34 / £1,293.34
Monthly totals / £530.50 / £0.00 / £3.36 / £1,293.34 / £5,000.00 / £6,827.20 / £109,411.57
Year totals / £6,892.00 / £84,000.00 / £41.75 / £9,396.23 / £9,081.59 / £109,411.57 / £109,411.57

Page 1 of 10

CyngorTrefPontarddulais Town Council
Bank Reconciliation / Feb-17
Balance brought forward / £90,044.10
Add total receipts as per R & P Book / £638.64
Less total payments as per R & P Book / £3,865.25
Balance carried forward / £86,817.49
Bank balances
Closing bank balances
(as per bank statements as at 28/02/17)
Current Account / £1.00
Deposit Account / £55,925.86
Reserve Account / £31,122.08
Total bank balance / £87,048.94
Less unpresented cheques / Cheque number
4336 / £138.86
4337 / £92.59
Total / £231.45
Add cash/cheques received not yet banked
Other adjustments
Reconciled Balance / £86,817.49
(as at 28/02/17)
CyngorTrefPontarddulais Town Council
Bank Reconciliation / Mar-17
Balance brought forward / £86,817.49
Add total receipts as per R & P Book / £6,827.20
Less total payments as per R & P Book / £18,946.48
Balance carried forward / £74,698.21
Bank balances
Closing bank balances
(as per bank statements as at 31/03/17)
Current Account / £1.00
Deposit Account / £46,768.94
Reserve Account / £31,123.27
Total bank balance / £77,893.21
Less unpresented cheques / Cheque number
4353 / £200.00
4354 / £200.00
4360 / £200.00
4361 / £200.00
4362 / £200.00
4263 / £200.00
4364 / £200.00
4366 / £200.00
4367 / £200.00
4368 / £200.00
4369 / £200.00
4370 / £995.00
Total / £3,195.00
Add cash/cheques received not yet banked
Other adjustments
Reconciled Balance / £74,698.21
(as at 31/03/17)
BANK RECONCILIATION
Council Name / CyngorTrefPontarddulais Town Council
Financial year ending 31 March 2017
Prepared by: / Aneurin John, Clerk to the Council / Date: / 04-Apr-17
Balance per bank statements as at 31 March 2017 / £ / £
Current account / £1.00
Deposit Account / £46,768.94
Reserve account / £31,123.27 / £77,893.21
Less: any un-presented cheques at 31 March 2017
Cheque number / 4353 / £200.00
4354 / £200.00
4360 / £200.00
4361 / £200.00
4362 / £200.00
4263 / £200.00
4364 / £200.00
4366 / £200.00
4367 / £200.00
4368 / £200.00
4369 / £200.00
4370 / £995.00 / £3,195.00
Add: any un-banked cash at 31 March 2017 / £0.00 / £0.00
Other adjustments:
Net balances as at 31 March 2017 / £74,698.21
The net balances reconcile to the Cash Book (receipts and payments account)
for the year, as follows:
CASH BOOK
Opening balance 01 April 2016 / £65,475.77
Add: Receipts in the year / £109,411.57
Less: Payments in the year / £100,189.13
Closing balance per cash book (receipts and payments book) as at / £74,698.21
31 March 2017(must equal net balances above)

Page 1 of 10