MINUTES OF THE ORGANIZATION MEETING
OF MAYOR AND COUNCIL OF THE BOROUGH
OF STONE HARBOR HELD IN THE MUNICIPAL
BUILDING, JANUARY 5, 2016
The meeting was called to order by Mayor Suzanne M. Walters at 4:30 p.m.
ROLL CALL PRESENT
Councilmembers
Jill Gougher, Borough Administrator
Suzanne C. Stanford, Borough ClerkKaren Lane
Marcus Karavan,SolicitorJoselyn O. Rich
James Craft, CTOBarry D. Mastrangelo
The meeting is now open. Adequate notice of the meeting was provided by posting a copy of the time and place on the Municipal Clerk’s bulletin board and mailing a copy of same to the Press, the Herald and Gazette Leader on January 8, 2015.
SALUTE TO THE FLAG
The Clerk read the election results from the General Election held on November 3, 2015:
Judy Davies-Dunhour169
Joan Kramar143
Mayor Walters requested Judy Davies-Dunhour and Joan Kramar come forward and be sworn in as Councilmembers of the Borough of Stone Harbor.
MAYOR APPOINTMENT OF NEW COUNCILMEMBER MANTURA GALLAGHER TO VACATED SEAT ON COUNCIL
Upon motion ofCouncilmember Barry D. Mastrangelo
Seconded byCouncilmember Judy Davies-Dunhour
That Mantura Gallagher be appointed to Borough Council
Vote5 Councilmembers AYE
MANTURA GALLAGHER WAS BROUGHT FORWARD AND SWORN IN
Mayor said we are delighted to have Mantura join us, we had 3 excellent candidates that the Republican party sent forward and Mayor and Council interviewed them. Mantura has a wealth of experience working in government in Pa. and we are looking forward to having her on the Board.
NOMINATIONS, PRESIDENT OF COUNCIL
Upon motion ofCouncilmember Joan Kramar
Seconded by Councilmember Barry D. Mastrangelo
To nominate Barry D. Mastrangelo as President of Council for the year 2016.
Upon motion ofCouncilmember Joselyn O. Rich
Seconded byCouncilmember Judy Davies-Dunhour
To nominate Karen Lane as President of Council for the year 2016.
Motion to close nominations
Upon motion ofCouncilmember Barry D. Mastrangelo
Seconded byCouncilmember Judy Davies-Dunhour
All in favor6 Councilmembers
Organization Meeting, January 5, 2016
Vote on Councilmember Mastrangelo for President of Council
2 Councilmembers AYE
Lane NAY
Rich NAY
Davies-Dunhour NAY
Gallagher NAY
Vote on Councilmember Lane for President of Council
5 Councilmembers AYE
Kramar NAY
Mayor announced that Karen Lane will be President of Council for the year 2016.
Councilmember Lane said this is not a reflection on anyone, thought it was her turn, and feels she will bring some things to the Council, is an inclusive person and would like to set some new things where we can have a discussion period at the end of most Council meetings and she would like to invite all Councilmembers to contact her with discussion items they would like to see, and would like to talk about doing some type of a work shop meeting where instead of each month we just vote on Resolutions and Ordinances, where we have a meeting where we actually discuss them and then move forward the following meeting and vote on them. Would like to work more closely with the Mayor and have a monthly meeting with her to inform her of what is going on in the various committees and get what she is interested in and what her projects are. She said this is some of what I would hope to do in the coming year. Thanks Barry for all he did as Council President and thanked him for his vote.
NOMINATIONS FOR COUNCIL REPRESENTATIVE TO PLANNING BOARD
Upon motion ofCouncilmember Barry D. Mastrangelo
Seconded byCouncilmember Karen Lane
That Councilmember Mantura Gallagher be nominated as Council representative to the Planning Board for the year 2016
Mayor Walters asked if there were any other nominations, there being none, she closed the nominations.
Vote on Councilmember Gallagher as representative to the Planning Board.
Vote6 Councilmembers AYE
CouncilmemberGallagher will be the Council Representative to the Planning Board for the year 2016.
ROBERT’S RULES OF ORDER
Upon motion of Councilmember Karen Lane
Seconded byCouncilmember Joselyn O. Rich
That Robert’s Rules of Order, as revised, shall apply to governing the Borough Council of the Borough of Stone Harbor for the year 2016.
Vote6 Councilmembers AYE
Organization Meeting, January 5, 2016
At this time the Mayor announced the Standing Committees, Non-Board Appointments and Board Appointments for 2016.
STANDING COMMITTEES
ADMIN & FINANCEBarry D. Mastrangelo, Chairman
Joan Kramar
Karen Lane
PUBLIC WORKSJoan Kramar, Chairman
Barry Mastrangelo
Mantura Gallagher
PUBLIC SAFETYJudy Davies-Dunhour, Chairman
Joselyn O. Rich
Barry D. Mastrangelo
NATURAL RESOURCESJoselyn Rich, Chairman
Mantura Gallagher
Karen Lane
BEACH & RECREATIONMantura Gallagher, Chairman
Joselyn O. Rich
Judy Davies-Dunhour
UTILITIESKaren Lane, Chairman
Judith Davies-Dunhour
Joan Kramar
Upon motion ofCouncilmember Karen Lane
Seconded byCouncilmember Joselyn O. Rich
That the Standing Committees be approved.
Vote5 Councilmembers AYE
Kramar NAY
Councilmember Kramar Statement: With all due respect to my former colleague and friend, Al Carusi and his wife Betty, I can’t vote for the proposed candidates for the Public Safety Committee, therefore I am voting no.
NON-BOARD APPOINTMENTS 2016
Borough AdministratorJill A. Gougher
Borough ClerkSuzanne C. Stanford
Deputy Borough ClerkCarrie Bosacco
Municipal Assessment Certification OfficerSuzanne C. Stanford
Director of FinanceJames Craft
Tax Search OfficerDeborah Candelore
Construction Official Michael Koochembere
Director of Public WorksGrant Russ
Storm Water Management CoordinatorGrant Russ
Recycling CoordinatorLisa Cresse
Clean Comm Act CoordinatorLisa Cresse
Deputy OEMRoger Stanford
Zoning OfficerJoanne Mascia
Municipal Court AdministratorDeborah Scott
Deputy Court AdministratorLaura Neeld
Uniform Fire Code OfficialRoger Stanford
Fire InspectorJonathan Schwartz
Fire InspectorRoger Stanford
Organization Meeting, January 5, 2016
Registrar of Vital StatisticsSuzanne C. Stanford
Deputy RegistrarCarrie Bosacco
Beach Patrol CaptainStephen Bosacco
Beach Tag Supervisor Taylor Moore
Recreation DirectorMiranda Duca
Upon motion ofCouncilmember Joselyn O. Rich
Seconded byCouncilmember Judy Davies-Dunhour
That the non-Board Appointments be approved.
Vote6 Councilmembers AYE
MOTION Museum Liaison
Upon motion ofCouncilmember Barry D. Mastrangelo
Seconded byCouncilmember Judy Davies-Dunhour
To approve Joan Kramar as liaison to Stone Harbor Museum
Vote6 Councilmembers AYE
Mayor announced that all BOARD APPOINTMENTS will be done next meeting
HEARING OF THE PUBLIC ON MEMORIALS, RESOLUTIONS, PETITIONS & COMPLAINTS
No one spoke.
RESOLUTIONS A through E (1-5)
Upon motion of Councilmember Joan Kramar
Seconded by Councilmember Joselyn O. Rich
RESOLUTION 2016-S-1 -- OFFICIAL NEWSPAPERS
BE IT RESOLVED by the Mayor and Council of the Borough of Stone Harbor, New Jersey, that the Cape May County Herald and the Press of Atlantic City are designated as official publications for local advertising for the Borough of Stone Harbor during the year 2016.
RESOLUTION 2016-S-2 – MEETING DATES
A RESOLUTION ESTABLISHING MEETING DAYS
IN THE BOROUGH OF STONE HARBOR
FOR THE MAYOR AND MEMBERS OF COUNCIL
*************************
BE IT RESOLVED by the Mayor and Council of the Borough of Stone Harbor, New Jersey, that the following dates and times have been established as meeting dates for the governing body during the year 2016. Legal action may be taken at these published meetings.
January5th (4:30 pm) July5th (4:30 pm)
19th (4:30 pm)19th (4:30 pm)
February2nd(4:30 pm)August 2nd (4:30 pm)
16th (4:30 pm)16th (4:30 pm)
Organization Meeting, January 5, 2016
March 1st (4:30 pm)September6th (4:30 pm)
15th (4:30 pm)20th (4:30 am)
April 5th (4:30 pm)October 4th (4:30 pm)
19th (4:30 pm)18th (4:30 pm)
May 3rd (4:30 pm)November 1st (4:30 pm)
17th (4:30 pm)14th (MON) (4:30 pm)
June 7th (4:30 pm) December 6th (4:30 pm)
21st (4:30 pm)20th (4:30 pm)
January 3, 2017 (4:30 pm)
BE IT FURTHER RESOLVED that a complete list of these dates and times to be published in the newspaper and posted according to law.
RESOLUTION 2016-S-3 – 2016DATES FOR PARKING METERS
DATES FOR PARKING METERS - 2016
WHEREAS, Section 391-7 of the Revised General Ordinances 2005 of the Borough of Stone Harbor provides that the Borough shall have the right to set the dates that the parking meters are operational;
NOW, THEREFORE, BE IT RESOLVED by the Members of Council of the Borough of Stone Harbor that meters will be in operation from Sunday, May 1, 2016 through Saturday, October 1, 2016.
RESOLUTION 2016-S-4 -- 2016 TRASH COLLECTION SCHEDULE
TRASH COLLECTION SCHEDULE 2016
WHEREAS, Section 466-4, Collections – Frequency, of the Revised General Ordinances of the Borough of Stone Harbor 2005 provides that the Borough shall have the right to set the dates for trash collection;
NOW, THEREFORE, BE IT RESOLVED, by the Members of Council of the Borough of Stone Harbor that the following schedule will be in effect for the year 2016:
Solid Waste/Recycle Winter/Summer Schedule
Winter Schedule January 1, 2016 through June 11, 2016
Summer ScheduleJune 14, 2016 through September 10, 2016
Back to Winter ScheduleSeptember 11, 2016 through December 31, 2016
RESOLUTION 2015-S-5 – Litter Abatement 2016
AUTHORIZING PARTICIPATION IN CAPE MAY COUNTY
LITTER ABATEMENT PARTNERSHIP PROGRAM
FOR 2016
WHEREAS, the Cape May County Municipal Utilities Authority has adopted a Litter Abatement Partnership Program for 2016; and
WHEREAS, the Borough of Stone Harbor desires to participate in said program.
NOW, THEREFORE, BE IT RESOLVED by the Members of Council of the Borough of Stone Harbor in the County of Cape May and State of New Jersey that the Borough of Stone Harbor is hereby authorized to participate in the Cape May County Litter Abatement Partnership Program for 2016 as established by the Cape May County Municipal Utilities Authority.
Organization Meeting, January 5, 2016
BE IT FURTHER RESOLVED that the Borough of Stone Harbor will initiate the following steps:
I.Providing a minimum of four (4) days of residential bulky waste collection services at no cost to individual customers (including or restoring bulky waste collection as part of the weekly municipal solid waste collection routes and schedules, at no cost to individual customers, would also satisfy this requirement).
The schedule for these collection services must be established and provided to the Authority prior to being eligible for any benefits under this program. The dates for 2016 have been set for Monday, March 14th, Monday, May 16th, Monday, September 12th, and Monday, October 17th.
II.Enforcement of an anti-littering and anti-dumping ordinance which establishes penalties for littering and illegal dumping at a minimum $500.00 fine plus the cost of clean-up, and provides financial rewards for reporting such activities. The Borough of Stone Harbor adopted such an ordinance a few years ago and it is found in the Revised General Ordinances of the Borough of Stone Harbor, 2005, as Sections 357 through 357.10.
- As a supplement to these basic litter abatement services, the following measures have been approved:
- Provide satellite container and/or drop-off areas for household bulky wastes.
- Conduct special community-wide clean-up projects and/or special clean-up projects of selected local areas where illegal refuse dumping has occurred. (The CMCMUA must be advised, in advance, of the dates and locations of any special clean-up projects in order for any refuse collected from these special clean-up projects to be eligible as one of the municipality’s four (4) no-cost disposal days at the Authority’s solid waste disposal facilities.)
- Develop and carry out, within six (6) months of program adoption, a community-wide litter abatement education and information program. Such a program should disseminate anti-littering information to the entire community at least once every six (6) months. Assistance in preparing such programs will be provided by the Authority upon request.
BE IT FURTHER RESOLVED that the Borough of Stone Harbor, by the adoption of this Resolution, becomes eligible to participate in the Litter Abatement Partnership for 2016 during the period of January 1, 2016 to December 31, 2016.
Vote6 Councilmembers AYE
RESOLUTIONS F through J (6-5)
Upon motion of Councilmember Karen Lane
Seconded by Councilmember Joselyn O. Rich
RESOLUTION 2016-S-6 – Small Contracts
AUTHORIZING SMALL CONTRACTS WITHOUT
SOLICITING COMPETITIVE QUOTATIONS
WHEREAS, N.J.S.A. 40A:11-6.1 c. provides that when authorized by resolution of the governing body, all contracts that are in the aggregate less than 15% of the bid threshold, may be awarded by the contracting agent without soliciting competitive quotations; and
WHEREAS, the bid threshold as of this date is $40,000, so that 15% thereof is $6,000; and
WHEREAS, it is deemed to be in the best interest of the Borough of Stone Harbor that small contracts like this be awarded without competitive quotations.
Organization Meeting, January 5, 2016
NOW, THEREFORE, BE IT RESOLVED on January 5, 2016 by the Members of Council of the Borough of Stone Harbor, in the County of Cape May and State of New Jersey that such contracts in the aggregate in the amount of $6,000 or less may be awarded as of this date by the contracting agent without obtaining competitive quotations.
RESOLUTION 2016-S-7 – Cert of Receipt of Materials
BE IT RESOLVED, by the Mayor and Council of the Borough of Stone Harbor, New Jersey, that the Director of Finance/CFO be and he is hereby appointed to be the person required to make or cause to be made by the persons having knowledge thereof, the certification of the receipt of materials, supplies and equipment of the services rendered on all vouchers for payment of Municipal Funds as required by 40A:5-16.
RESOLUTION 2016-S-8 – Utility Exceptions
A RESOLUTION EXEMPTING CERTAIN UTILITY CHARGES
IN THE BOROUGH OF STONE HARBOR, NEW JERSEY
***************
BE IT RESOLVED by the Mayor and Council of the Borough of Stone Harbor, County of Cape May, State of New Jersey, that the following utility charges be exempted for the billing period up to and including December 1, 2016 and
BE IT FURTHER RESOLVED that the Utilities Collector make the proper adjustments in her records:
Account
NumberOwner
6625Evangelical Lutheran Church
7040Evangelical Lutheran Church
7370Stone Harbor Board of Education
7390Stone Harbor Board of Education
8020St. Mary's Episcopal Church
8860Women's Civic Club
11990St. Brendon the Navigator
19945Immaculate Heart of Mary, Villa Maria - Rectory
21150Stephen C. Ludlam Post 331(American Legion)
BE IT FURTHER RESOLVED that the aforementioned organizations shall not be exempt from charges for irrigation system water usage; and
BE IT FURTHER RESOLVED that the Utilities Collector shall be governed with regard to those organizations by this Resolution and shall handle the above mentioned accounts accordingly.
RESOLUTION 2016-S-9 (Borough Auditor - 2016)
RESOLUTION AUTHORIZING APPOINTMENT OF BOROUGH AUDITOR UNDER THE “NONFAIR AND OPEN” PROCESS
Organization Meeting, January 5, 2016
BE IT RESOLVED by the Members of Council of the Borough of Stone Harbor, in the County of Cape May, New Jersey as follows:
WHEREAS, it is required that each Municipality have a Borough Auditor to handle accounting matters, and accounting services are professional services; and,
WHEREAS, the Borough of Stone Harbor is given authority by N.J.S.A. 40A:11 et seq to enter into contracts for “Professional Services” without competitive bidding where the need arises and as long as the award of such contract is made public by a Resolution of the Governing Body and the contractor submits certain disclosures in accordance with the “fair and open” process’ and;
WHEREAS, limiting the influence of campaign contributions on municipal appointments is an important policy of the Borough and the “nonfair and open” process prevents any professional from contributing more than $300 to any local political party or campaign; and
WHEREAS, the required pay-to-play disclosures are on file with the Borough Clerk as required by law;
NOW, THEREFORE, BE IT RESOLVED by the Members of Council of the Borough of Stone Harbor, in the County of Cape May and State of New Jersey as follows:
- That Leon Castello, a Registered Municipal Accountant, of Ford, Scott, & Associates, L.L.C. is hereby appointed auditor for the Borough of Stone Harbor for the year ending December 31, 2016.
- That the Mayor is authorized and directed for forthwith execute on behalf of the Borough of Stone Harbor a contract for Professional Services, such contract being under and subject to the provisions of the affirmative action and antidiscrimination laws and regulations of the State of New Jersey and that the Auditor be paid for his services at a fair and reasonable amount, said amount not to exceed $40,000 as evidenced by a Certification from the Chief Financial Officer attached hereto.
- That a copy of this resolution shall be published in the Cape May County Herald as required by law within 10 days of its adoption.
RESOLUTION 2016-S-10 (Registrar)
APPOINTING REGISTRAR AND DEPUTY REGISTRAR
BE IT RESOLVED by the Mayor and Council of the Borough of Stone Harbor in the County of Cape May and State of New Jersey that Suzanne C. Stanford be and is hereby appointed as Borough Registrar and Carrie Bosacco be appointed as Deputy Registrar for the Borough of Stone Harbor for the year 2016.
Vote6 Councilmembers AYE
RESOLUTIONS K through Q (11-17)
Upon motion of Councilmember Barry D. Mastrangelo
Seconded by Councilmember Judy Davies-Dunhour
RESOLUTION 2016-S-11 (Temporary Budget - 2016)
A RESOLUTION PROVIDING TEMPORARY APPROPRIATIONS FOR THE YEAR 2016
*******************************************************
WHEREAS, N.J.S. 40A:4-19 of the Local Budget Act provides that where any contracts, commitments of payments are to be made prior to the adoption of the 2016 budget temporary appropriations
Organization Meeting, January 5, 2016
shall be made for the purposes and amounts required in the manner and time therein provided, and
WHEREAS, the date of this Resolution is within the first 31 days of January, 2016 and
WHEREAS, 26.25% of the total appropriations in the year 2015 budget, exclusive of any appropriation made for interest, debt redemption charges and capital improvement fund, in the 2015 budget is the sum of 2,826,095.32 for current expenses, now
BE IT RESOLVED that the following appropriations be made and that a certified copy of this Resolution be transmitted to the Chief Financial Officer for his records:
1.GENERAL GOVERNMENT
General Administration
Salaries & Wages36,800.00
Other Expense10,000.00
Mayor & CouncilSalaries & Wages / 17,000.00
Other Expense / 2,300.00
Municipal Clerk Salaries & Wages / 44,100.00
Other Expense / 5,000.00
Financial Administration Salaries & Wages / 18,900.00
Other Expense / 14,600.00
Audit Services / 7,500.00
Collection of Taxes Salaries & Wages / 13,100.00
Other Expense / 4,000.00
Assessment of Taxes Salaries & Wages / 13,250.00
Other Expense / 4,025.00
Legal Services / 36,250.00
Engineering Services & Cost6,250.00
Planning Board
Salaries & Wages1,350.00
Other Expense9,000.00
Zoning Board of Adjustment
Salaries & Wages9,100.00
Other Expense5,000.00
Inspection of Buildings
Salaries & Wages47,000.00
Other Expense3,000.00