MINUTES OF THE MEETING OF LEYBOURNE PARISH COUNCIL HELD ON
TUESDAY 3RD JUNE 2008 AT 8.00 P.M. IN LEYBOURNE VILLAGE HALL
Present: Mr Ulph, Mr Albert, Mr Burr, Mrs Martin, Mr Mearns, Mr Spratt, Mrs Valvassura, Mr Warnes, Mrs Rimmer (clerk), PCSO Sayer, 1 members of the public
REPORTS FROM MEMBERS OF THE PUBLIC
This is a concessionary short session and will be limited to half an hour.
This is a for information session only and no action can be taken upon those items raised
1. APOLOGIES FOR ABSENCE: Mrs Chapple (holiday), TMBCllr Luker
2. DECLARATION OF INTEREST: None
3. POLICE REPORTS:
1) PCSO Sayer
a) 6 reported crimes since last meeting
· 1 x vehicle crime
· 2 x attempted burglary
· 2 x damage
· 1 x theft of caravan
b) TMBC have approved the use of CCTV on the open space at Baywell to monitor anti-social behaviour
c) Request from resident regarding the planting of bushes in Baywell to stop youths gathering
Action: Clerk to investigate
2) Questions/Reports from Councillors
a) Lorry offloading vehicles on wasteland at bottom of Town Hill was reported to West Malling Police Station. Had this information been passed on? No
b) MUGA – Individuals causing problems emptying bins etc. Can CCTV equipment being used at Baywell then be deployed at MUGA? It is hoped that the equipment will be in situe all summer at Baywell.
Action: Parish council to look into other options to allow CCTV coverage
4. MINUTES OF THE MEETING HELD ON 6TH MAY 2008. Were agreed and signed as a true and accurate record of proceedings.
5. MATTERS ARISING FROM MINUTES
6l Emergency Services – police looking in to matter. Cars are still active.
6. ADOPTION OF STANDING ORDERS AND FINANCIAL REGULATIONS
Financial regulations have been extracted from the standing orders to make a separate document. These have been reviewed by the finance committee who now seek adoption by full council. Adopted unanimously
Revised standing orders to be circulated to all councillors for adoption at next meeting.
Action: Clerk to prepare report as to show those items removed and how they fit into new financial regulations.
7. POLICY UPDATE
Discipline policy has been updated to include the role of line manager. Amendments agreed unanimously
8. REPORTS FROM COUNCILLORS
a) New trees in Oxley Shaw Lane do not look healthy.
b) Walking bus
· Rectory Lane North –overgrown vegetation. Reported to Landscape Services dept ref 236782
· Oxley Shaw Lane – overgrown vegetation. This was drawn to KCC’s attention last year but has never been addressed.
Action: Local residents to be written to asking for consideration to those using the footpaths
c) Dog fouling, Rectory Lane North – dog warden to be asked to visit as this is not a minor occurrence and is causing problems for parents walking children to school. To also be brought to attention of PCSO since he has the power to issue fixed penalty notices.
d) Litter bins
· MUGA – outside bin has been delivered. To be installed. Bins inside to be replaced with lidded bins
· Bridgewater Place – best option for bin would be a pole fixed version
· Baywell – fireproof bin required
Action: Clerk to order
e) Parking, London Road – lorries parking overnight and commuter parking during the day. Lay-by has been added to TMBC’s list for parking restrictions.
Action: Environment Committee to draw up list of priorities to raise with TMBC regarding restrictions
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f) Bus Shelter
· Castle Way – roof has been repaired but the nails are bleeding and rusting.
Action: Clerk to contact company with regard to repairs. Payment to be withheld until issue resolved.
· Oxley Shaw Lane – new bus shelter has been ordered.
Action: Clerk to determine estimated delivery date
g) Flooding at MUGA – report of services in area has been received. Bore holes can now be dug and recommendations re drainage solutions provided.
h) Castle Way – letters from the public in KM complaining about the road and stating that people are now using alternative routes.
i) Pump Close – unlicensed skip on slip road. Becoming an area for fly tipping
Action: Clerk to report to KCC
j) Parish Partnership Panel – Chief Insp Thomas reported a reduction in crime figures. These do not show the number of traffic enforcements. Request for this information to be included in all future reports. Meeting also included presentation from youth forum. Both the youth forum and mayor are interested in attending village events.
k) Church fun day – 28th June – most extensive event organised by the church.
Action: To be advertised on website
l) Land North of London Road – notification from KCC that this is to be auctioned on 18th July. Mr Ulph and Mr Albert to meet with KCC to discuss
9. COMMITTEE REPORTS
· Environment/Transport Committee
o Next meeting to be held on 24th June.
o Toddler Play Area Sub-committee – interested parties have come forward and details passed to councillors organising sub committee.
· Village Hall Committee
o Minutes of meeting held on 20th May circulated.
o Regular hirer’s agreement to be adopted for implementation on 1st September
o Planning application required for erection of replacement garages. Paperwork has been completed and will be sent to TMBC.
o Quotes being obtained for replacement windows – does planning permission need to be sought for this work?
· Finance Committee
o Minutes of meeting held on 28th May circulated.
o Insurance quotations have been discussed. Insurance to remain with Zurich Municipal
o Temporary caretaker has resigned. Position to be advertised.
o Internal audit report received.
10. CLERK’S REPORT
a) Details of councillors information days to be circulated to all councillors
b) Chairmanship day – chairman unable to attend.
12. FINANCE
a) Statement of Account – Appendix 1. Leybourne Parish Council confirms approval of the payments set out in the statement of account.
b) Approval of accounts – due to a query relating to the annual return it was requested that this item be discussed in closed session and that an extension of one month be requested from the auditor.
13. PLANNING
a) Applications being considered by Leybourne Parish Council
o TM/08/01158/FL – Ottershaw House, 83 Birling Road - Two storey extension and single storey rear extension – refuse over intensification of site
o LEYBOURNE GRANGE HOSPITAL – applications submitted pursuant to condition placed in outline planning permission
· TM/08/00981/RD – Ecological surveys, assessments and mitigation pursuant to condition 11
· TM/08/00963/RM – Reserved matters (layout, access, scale, landscaping and appearance) for Phase 1 comprising 75 dwellings and associated works plus details pursuant to condition 7 (materials), 8 (landscaping/boundary treatment), 12 (parking), 14 (access to A20), 15 (drainage), 19 (visibility splays), 21 (refuse), 22 (noise), 24 (diversity), 26 (lighting), 29 (routes), 31 (surface water), and 34 (headbeams) – objection made with regards the A20 access. Roundabout has been replaced with t-junction which is felt inappropriate.
· TM/08/00987/RD – Details of play areas and formal playing provisions – condition 27
· TM/08/00974/RD – Details of method and phasing of demolition – condition 17
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b) Decisions by Tonbridge and Malling Borough Council
o Permission Granted
· TM/07/0212/FL – 42 Castle Way
· TM/08/00563/FL – Leybourne Castle, 85 Castle Way
· TM/08/00724/FL – 4 Pump Close
· TM/08/00763/FL – Leybourne Grange Hospital
· TM/08/00857/FL – Chestnut Lodge, 75 Rectory Lane North
· TM/08/00913/FL – 6 Baywell
· TM/08/00943/FL – 14 Rectory Lane South
· TM/08/00964/FL – Leybourne Grange Hospital
· TM/08/01023/TPOC – Little Market Row
o Permission Refused - None
c) Enforcement Investigations
None
d) Leybourne Grange Development
o The storage units have been demolished and the footings of the old changing facilities grubbed out.
o Temporary roadway needed for football club to access pitches
o Meeting held with uniformed groups and football club – the old tennis courts seem ideal for a facility for the uniformed groups whilst the old cricket pavilion would be appropriate for changing facilities area. Uniformed groups have drawn up plans of what they wish to see provided. Meeting with TMBC to be held on 5th June.
13. HIGHWAY MATTERS
a) Leybourne By Pass /Traffic Calming – Safety audit report still awaited.
b) Cycle way – no further correspondence
c) Parking Restrictions – to be passed to Environment Committee.
d) Hydrant – Usage has decreased. Letter from SE Water advising that nearest alternative hydrant is at Wrotham.
e) KCC Spreadsheet – no report due to KCC staff holiday
14. ENVIRONMENT
a) Tree Warden Report – No report. Details of all TPO’s in parish received from TMBC
Action: Clerk to copy to all councillors.
b) Litter pick – completed by Scout group. Thanked for their participation.
Action: Finance committee to agree quotation
c) Avicenna – Still no response. Sign has been erected on side of village hall but feel should be more visible
15. CORRESPONDENCE
a) Alcohol Control Zones – details of roads within the parish to be included in these zones. Parish Council would wish to see Baywell included in this zone. Ideally the whole parish should be covered.
Pursuant to the Public Bodies (Admission to Meetings) Act 1960, the public be excluded from the remainder of the meeting because of the confidential nature of the business to be transacted.
There being no further business the meeting closed at 10.20 p.m.
Date of next meeting Tuesday 1st July 2008 at 8 p.m.
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Minutes 03.06.08
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