MINUTES OF THE NHS FIFE HEALTH & SAFETY GOVERNANCE COMMITTEE HELD ON wednesday 16TH APRIL 2014 AT 15:00 HRS WITHIN the 1st floor meeting room, hayfield house, kirkcaldy

Present: Mr A Robertson, Chair, Kirkcaldy & Levenmouth CHP (Chair)

Ms A Rooney, Non-Executive Board Member, NHS Fife

Ms R M King, Director of Human Resources, NHS Fife

In Attendance: Mr J Leiper, Director of Capital Services, Estates and Facilities, NHS Fife

Mrs D Clark, Health & Safety Team Leader, OHSAS

Mrs H Bailey, PA to Director of Human Resources

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ACTION

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Declaration of Interest – Nothing to Declare
1. / APOLOGIES FOR ABSENCE
Apologies were received from Dr Montgomery , Dr Leckie, John Wilson.
Mr Robertson welcomed everyone.
2. / MINUTES OF PREVIOUS MEETING AND ACTION LIST
The minutes of the previous meeting held on 18th December 2013 were approved as a true and accurate record.
Ms Rooney raised some questions from the minutes for clarification which Mrs Clark gave an update on.
Action List
Item 1 – HSE Cost Recovery - Mrs Clark confirmed that Heads of Service for H&S are putting the request in early May with feedback early June.
Item 2 – Stress Toolkit – Mrs Clark updated the Committee on the recent launches. Ms King stated that paper copies were available of the Stress Toolkit and it is also on the Intranet. It was noted that this has been successful. CLOSED.
Item 3 – RIDDOR reporting – Mrs Clark updated the Committee on active education around RIDDOR reporting in conjunction with HSE.
Item 4 – K&L CHP Workplan – Ms King reported that this was addressed with K&L CHP and they have amended the dates. CLOSED.
Item 5 – D&WF CHP H&S mins – Regarding Scottish Government focus on Gram negative results and whether this would change monitoring of infection and be reported to the Board. Awaiting response. / RMK
Item 6 – D&WF CHP H&S mins – Reference to refurbishment being “rubberstamped”, should read “approve”, this has been fed back to them. CLOSED.
Item 7 – D&WF H&S mins – regarding Power Outage Mr Leiper updated the Committee on this issue and how it has been resolved by escort or limitation of access permit. CLOSED.
Item 8 – ASD H&S Action Plan – Ms King reported that the requirement for process to be seen on the action list, rather than ongoing, has been relayed to them. CLOSED.
Item 9 – H&S Corporate Risks – the H&S Corporate Risk matrix was provided to the Committee. CLOSED.
Item 10 – Toilet Doors – Mrs Clark reported that the environment assessment programme has been completed and is being reported through the ASD H&S Group. Mrs Clark stated that they were not aware of any other issues with doors. There will be ongoing risk assessments with clinical staff. Mr Leiper reported that a number of doors had been changed to double swing doors. CLOSED.
The following minutes were noted:
2.1 / Minutes of K&L CHP Health and Safety Group – 12/1213 & 02/02/14 and Workplans
Ms Rooney referred to Item 4.1.1 (1.7) regarding driver eligibility. Mrs Clark clarified that this was in relation to transportation of specimens and sharps, ensuring staff had the appropriate equipment and insurance.
Ms Rooney referred to Item 4.1.1. (1.8) regarding health and safety audits. Mrs Clark reported on the baseline audits and where required, the training that H&S staff has provided, in line with the audit tool. Mrs Clark explained the audit requirements.
Ms Rooney referred to Item 8.1.1 regarding NHS in England being fined due to Legionella and inappropriate window restrictors. Mr Leiper updated the Committee on NHS Fife Legionella reports being clear and the recent installation of window restrictors across NHS Fife.
2.2 / Minutes of D&WF CHP Health and Safety Committee – 19/11/13 21/01/14 and Action Plans.
Mr Leiper responded to various queries raised regarding electrical safety and PAT testing.
Ms Rooney referred to Item 7, H&S Action Plan and noted concern that a results of a Health & Safety Checklist Audit carried out in May 2013 had not had the findings reported due to other commitments within Clinical Governance. These were to appear on future Action Plans.
2.3 / Minutes of Acute Services Division Health and Safety Committee – 20/03/14 and Action Plan
Mr Robertson referred to Item 3.2, Ligature. Mrs Clark reported to the Committee the progress and risk assessments being carried out on solid pull cords.
2.4 / Minutes of G&NEF CHP Health and Safety Committee – 21/11/13 and Action Plan
Ms Rooney referred to Item 6 and the increase in incident reporting. Ms King and Mrs Clark verified the increase with recording and reporting and implementation of Datix web.
Mrs Clark stated there was additional Violence and Aggression training now available.
3. / MATTERS ARISING
There were no matters arising.
4. / HEALTH AND SAFETY UPDATE
The contents of the health and safety update, previously circulated, were noted.
The Committee discussed the following:
Sharp Regulations
Mrs Clark updated members on the review of sharps incidents, looking at sharp strategy and sharp management, comparing reporting via OHSAS Occupational Health and DATIX. A meeting has been arranged for 28th April 2014 to progress this. There has been HSE involvement within another Board and the learning outcomes will be discussed at the meeting.
Skin Health Management
Mrs Clark gave an update on skin health management. H&S will support local H&S Groups in the programme roll out.
Stress Management Toolkit
The toolkit was launched in VHK, QMH and St Andrews.
HSE Involvement
Mrs Clark gave an update on three cases which the HSE have been involved in.
H&S Workplan
Mrs Clark stated that this was currently being worked on and will go out to each local H&S group.
5. / HEALTH & SAFETY CORPORATE RISKS
Ms King referred to the report which goes to the Audit Committee through SMT and is the assurance around Corporate Risks. Ms King discussed the ratings.
The Committee noted the risks, approved the actions and endorsed the approach.
6. / NHS FIFE HEALTH & SAFETY GOVERNANCE COMMITTEE ANNUAL REPORT
The Committee reviewed the draft Annual Report and agreed it. The report will be signed off.
7. / NHS FIFE HEALTH & SAFETY GOVERNANCE TIMETABLE AND WORKPLAN
The Committee approved the H&S Governance Timetable and Workplan.
8. / ANY OTHER COMPETENT BUSINESS
There was no other competent business noted.
9. / DATE OF NEXT MEETING
Thursday 3rd July 2014 at 14:00 hrs in HH1, VHK

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