~ 8 ~
M I N U T E S
Minutes of the Finance & General Purposes Committee meeting held on 13th September 2017.
PRESENT
Cllr W Bebbington Cllr B Perkins
Cllr R Draycott (Vice- Chairman) Cllr C Poole
Cllr R Ewing (Chairman) Cllr J Poole
Cllr D Forster Cllr C Radford
Cllr P Grainger Cllr M Roberts
Cllr D Horn Cllr J Tassell
Cllr J Lennie Cllr G Timson
Mrs B Snape – Clerk to the Council
Mrs V Jacques – Glenmore Centre Manager
Member of the Public
2232 APOLOGIES FOR ABSENCE
An apology for absence was received from Cllr J Savage.
2233 MINUTES OF THE MEETING HELD ON 2ND AUGUST 2017
The minutes of the previous meeting were approved and signed as a true record.
2234 DISCLOSURES OF PERSONAL INTEREST
Cllr W Bebbington – CBC & Plans
Cllr R Ewing – Glenmore Centre
Cllr D Forster – Glenmore Centre
Cllr P Grainger – Glenmore Centre
Cllr C Radford – LCC, CBC, Glenmore Centre & Grants Subcommittee (Newcroft School)
Cllr M Roberts - Iveshead School
Cllr J Tassell – CBC & Glenmore Centre
2235 GLENMORE CENTRE MATTERS
Members had been circulated with a copy of the above report.
~ 9 ~
It was noted that the fence and new car parking spaces have not been completed by LCC. Cllr C Radford, in her capacity as LCCllr, asked that she be kept informed of any emails regarding the matter.
Bookings for children’s parties are already being received for January 2018.
Replacement doors to the Food Bank will be required in the future, this expenditure will be covered by the Town Council.
Mrs Jacques was thanked for her report and left the meeting.
2236 MATTERS ARISING
2226, 2215 PCC – S106 monies Cllr J Lennie advised the meeting that she had attended a meeting at Police Headquarters, which was hosted by Simon Cole. A discussion was held relating to the Police budget and how they will not be employing any more Police Constables maybe PCSO. Cllr J Lennie explained the problems being encountered in Shepshed, due to its geographical position. Mr Cole agreed to take this into consideration and address it the next time a review takes place.
With reference to the S106 monies allocated to the Police and the fact that it doesn’t appear to be spent in the locality, Cllr C Radford is also raising this concern with Nicky Morgan MP.
Cllr C Radford was of the opinion that Barrow Upon Soar had acquired a Police car through S106 – The Clerk agreed to clarify this with the Clerk at Barrow upon Soar.
To conclude the discussion, Cllr J Lennie agreed to write a summary of the meeting she attended and circulate it to all Councillors for consideration, prior to forwarding it to the Police and Nicky Morgan MP.
2228a) Cemetery Charges It was RESOLVED to note the various cemetery charges and varying lengths of Grant of Burial across the Borough and County.
2237 CORRESPONDENCE
a) Astley Computers – Computer Health Checks It was RESOLVED to have 6 monthly health checks carried out on both the computer and lap top at a cost of £35 per machine.
~ 10 ~
b) The Leicestershire Lieutenancy – Remembrance Services & Parades, Sunday 12th November It was RESOLVED to invite the Deputy Lieutenant to attend and lay a wreath at the Remembrance Service. It was noted that the laying of the wreath is to be at the same time as the Chairman of Council.
The Clerk reported that the Police will not be able to Marshall any of the parade or road closures this year. Any road closures and marshalling will be the responsibility of the Town Council.
c) Post Office Views Members had been advised that the main Post Office will be closed for refurbishment at 17.30 on Wednesday 11th October and re-open at 13.00 hours on Monday 16th October.
Opening hours will be extended on a Saturday until 17.30 hrs.
d) CS Church – Cemetery Roof It was RESOLVED to accept the cost of £4140 (inc VAT) from CS Church Construction Ltd to carry out repairs to the cemetery roof, guaranteed for 10 years.
2238 ACCOUNTS FOR PAYMENT & PAID ACCOUNTS
It was RESOLVED to accept the accounts for payment totalling £17342.87 and paid accounts totalling £23502.54 as circulated to Members prior to the meeting.
The cost of the repair to the vandalised safety surfacing totalling £2640 was highlighted.
2239 REPORT OF THE GRANTS SUBCOMMITTEE MEETING HELD ON 22ND AUGUST 2017
The Clerk advised that St Winefrides Playgroup has withdrawn their application.
It was RESOLVED to accept the report as circulated, which awarded a grant of £500 to Shepshed Lions Club Community Responders and £275 to Shepshed Food Bank.
2240 ITEMS FOR DISCUSSION WITH THE POLICE
Members had been furnished with an email from PC Richard Neville, advising that there is a new hole in the boundary hedge to Glenmore Park, located roughly opposite 2 Park Rise. It appears that people are using the hole to access the Park out of hours.
~ 11 ~
The occupant of the house opposite, has noticed people seem to be gathering at the bench in the park until late at night and causing a disturbance. He noted that some damage had been done to the children’s play area in recent weeks. Complaints are being received of people using the location to blatantly smoke cannabis in the day and evening.
With the night’s drawing in, the Park provides an ideal location for people to gather where they believe they are out of sight. It is dark and PC Neville struggles to see who is around and about. Unfortunately, the location is surrounded by residential properties and the noise/smell from their gathering is leading to complaints.
He is trying to tackle the complaints, but as he is normally on his own, any assistance to solve the issues is appreciated.
The Clerk advised that she is in the process of obtaining a costing to carry out the repair in the hedge.
RESOLVED to forward the following items to the Police for discussion at Full Council:-
a) Increase in bicycle thefts from Fairway Road
b) ASB on Little Haw Lane – ask for the area to be monitored
c) Lack of support for Remembrance Sunday
d) Update on ASB relating to Glenmore Park
Reference was made to what appeared to be lack of security/Police presence at the Lions Carnival.
2241 PLANNING APPLICATIONS RECEIVED
The following planning applications had been received and it was RESOLVED to forward comment to CBC’s Planning Department as detailed:-
P/17/1755/2 Erection of a single storey rear extension extending beyond the rear wall of the original house by 6m, with a maximum height of 3.25m and height to the eaves of 2.3m AT 64 Springfield Road (Information only) – No comment
It was noted that this is a CBC owned property and had been vacant for 15 months. It is now being extended to accommodate a family.
P/17/1793/2 Erection of a single storey rear extension extending beyond the rear wall of the original house by 4m with a maximum height of 3.4m and height to the eaves of 2.47m AT 15 Beaumaris Crescent (Information only) – No comment
~ 12 ~
P/17/1797/2 Proposed single storey extension to rear of dwelling; increase in height of roof of garage, insertion of proposed dormer and conversion of garage to living accommodation AT 3 Park Close – No comment
P/17/1786/2 Erection of single storey extension to side and rear of dwelling AT 7 Woodmans Way – No comment
P/17/0980/2 Erection of 1 bungalow with garage, access and associated works AT land r/o 38 Sullington Road – No comment
It was reported that the planning application relating to 64 – 66 Brick Kiln Lane has been withdrawn.
2242 CHAIRMAN’S REPORT
Spring Lane Playarea The Clerk reported that works are due to commence at Spring Lane playarea on Thursday 14th September.
Chairman ……………………………………………………………… Date ………………………………………..