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Rogers County, Oklahoma
Minutes of the Board of Directors Regular Monthly Meeting
District Office-Located at22094 S. 4160 Road
Claremore, Oklahoma
January 9, 2018
I Procedural Items:
A.Call to Order byChairman
Raymond Teel Chairman of the board called the Meeting of the Board of Directors of Rural Water District No. 8, Rogers County, Oklahoma to order at 7:00 P.M. in the District Office.
B.Call roll and record names of Members Present
Secretary-Treasurer, Sue Knight, called roll. Board members present were: Member Darrell Low, Chairman, Raymond Teel,Vice-Chairman, Bobbie Alberty,and Secretary-Treasurer, Sue
Knight.
Absent: Member Cliff Smith
A Quorum is present
Office Staff: Josh Dill
C. Approve Minutes from the Regular Meetingof December 5, 2017
Low made the motion to approve the minutes of the regular meeting of December 5, 2017as printed. Alberty seconded the motion. Voting yes: Knight, Low, Alberty, and Teel. Opposed: None. Motion carried.
D.Recognize and hear from Visitors (Not listed on the Agenda)
None
IIAction to Consider: Discuss, Approve, Disapprove, or Take No Action Pertaining To Any Items Listed Below.
A: Executive Session pursuant to Title 25 O.S. Section 307 (B)(4)
1. Employee Evaluations
Knight moved to go into Executive Session at 7:10
2. Adjournment of Executive Session
B: Resume Regular Meeting
Resume Regular Meeting at 7:40
C:Discussion and action on matters considered in Executive Session.
Alberty made the following motion: Increase Deal salary by fifty (50) cents per hour. As long as he is full time (40) hours weekly he will accrue seven (7) hours per month and full day pay paid holiday. Payne increase fifty cents per hour now and another fifty cents on obtaining "B" license.
Hill increase one dollar ($1.00) per hour.
Dill increase One thousand ($1,000.) annually.
Low second the motion. Voting yes: Low, Alberty, Knight and Teel. Opposed: none. Motion carried.
D: Approval of 2018 Budget
Alberty moved to approve the 2018 Budget as presented. Low seconded the motion. Voting yes: Knight, Low, Alberty and Teel, Opposed: None. Motion carried.
.E:Approval of Johnny Ragsdale continuing to preform duties pertaining to accounts payable.
Low moved to accept Ragsdale to continue his present duties. Alberty seconded the motion. Voting yes: Knight, Low, Alberty and Teel, Opposed: None. Motion carried.
F. Transfers:
# 955Darin Lauer to Rick West
# 1063 Valerie Knupp to Brent and/or Allyson Bowen
#1114 Valerie Knupp to Brent and/or Allyson Bowen
#1241 Mike Kroeker to Charles and/or Theresa Weston
#1329 John and/or Jennifer Story to Tim and/or Dallas Victory
G. New Benefit:
#1367 Brewster and Co.
#1368 Brewster and Co.
H.Forfeitures
None
Alberty made the motion to approve the above transfers and new benefit units. Knightseconded the motion. Voting yes: Knight, Low,Alberty, and Teel. Opposed: None. Motion carried
III. District Manager's Report
`a. We had no lockouts this month.
b. We repaired three (3) leaks.
c. Sold one (1) new tap
d. We replaced ten (10) meters to the New AMR. Plan to get more installed when weather warms up.
e. Replacedone (1) dead radio
Monthly review
Our water-loss took a turn for the worse again this month at 42.24%. The leaks we repaired were not very big but did account for some of the loss. Also, part of the water from the leak we had last month is a factor.We found and made repairs to another major leak on Thursday and Friday. The latest one hadbeen leaking for a while and had just last week gotten big enough to surface. It was a faulty fuse on our Highway 88 line between the road and the railroad at 530 Rd. The line is over 20 feet deep in that location and the water finally began to surface on the opposite side of the highway. We dug up the side that water was coming from first but found nothing. We then found it on the other side and made repairs. We are still watching it to make sure everything dries up.
I mentioned last month about it still being wet behind Mr. Mories house along540 Rd, and that I would be keeping an eye on it, but it finally did dry up.
Just this week alone more leaks have popped up and we will be making those repairs starting tomorrow. We have also requested locates on a couple of wet spots along highway 20, and will be digging those up.
Tipton with RWD # 7 is currently working to get me a login screen created so that I can get online and view telemetry of the Stevens pump station and my towers.
Over the cold weekend we were called out on five (5) frozen plumbing investigations and a couple of places where customers had left the lids off the meters and they froze and burst. Overall everything went as good as could be expected.
Last month Burrows Insurance who has been providing our Workman’s Compensation insurance (via Compsource) informed me that Glattfelter, who currently holds our District Insurance, is also providing workers comp. The new quote was a savings of about $500 per year so I authorized that switch.
We received a summons from an attorney for a release on piece of property in Tiawah which has a house located in an originally platted roadway back when Tiawah first was platted. We currently have no easements on the property but in order for the property owner (Oklahoma State Bank, in this case) to get those original road ways released as part of the property, we have to wave our rights to them. This is not the first property in Tiawah this has happened to, but after meeting with the attorney and since the abandonment of those would not hurt us in anyway; I prepared the wavier and got that turned into the attorney so they can proceed.
OOWA has approved yet another $0.05 rate increase per thousand gallons of water. Since it has been 1 year since the last District increase, but only 6 months since the last OOWA increase,wouldthe Board like to review our rates again before passing this one along to the customers?
III Office Report.
Lowmade the motion to approve the AccountBalances on the Checking (Working) Savings & Mortgage Escrow as well as the Cash Flow and Accounts Payable Statements. Alberty seconded the motion. Voting yes: Knight, Low,Albertyand Teel, Opposed: None. Motion carried.
IVBusiness Unforeseen at the Time of Posting.
None
.
V: Old Business
None
VII Adjournment:
All agenda items having been addressed and no other business for consideration, Albertymade the motion to Adjourn.
Meeting adjourned at8:15 P. M.
Respectfully submitted:
________
Sue Knight, Secretary-TreasurerRaymond Teel, Chairman